#24-1009 - Request for Qualifications - Engineering Design Services for...

Agency:	Catawba County
State:	North Carolina
Type of Government:	State & Local
NAICS Category:	541330 - Engineering Services 562111 - Solid Waste Collection
Posted Date:	Nov 16, 2023
Due Date:	Dec 21, 2023
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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REQUEST FOR QUALIFICATIONS

ENGINEERING SERVICES

RFQ NO. 24-1009

Date of Issue: November 16, 2023

Qualifications Statement Due Date: December 21, 2023

Time: 3:00 PM ET

Issued for:

Catawba County Utilities & Engineering

Solid Waste Division

25 Government Drive

Newton, North Carolina 28658

(828) 465-8261

Issued by:

Catawba County Purchasing Manager

25 Government Drive

Newton, North Carolina 28658

(828) 465-8224

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INTRODUCTION

Catawba County (hereinafter “County”) is soliciting the submittal of qualification statements from

experienced Engineering Consulting Firms (hereinafter “Firm”) interested in providing professional

engineering services in the areas of design, permitting, formal project bidding, bid award

recommendation, contract administration, construction inspection, and oversight for major

improvements of the current Sherrills Ford Solid Waste Convenience Center, located at 8876

Sherrills Ford Road, Sherrills Ford, North Carolina 28673.

Catawba County reserves the right to reject any and all submittals. This submittal request is neither

a contractual offer nor a commitment to purchase services. The County assumes no contractual

obligation as a result of the issuance of this request, the preparation or submission of a qualifications

statement by a Firm, the evaluation of statements or final selection.

PURPOSE

This Request for Qualifications (hereinafter “RFQ”) is being issued by the County for the purpose

of soliciting Statements of Qualifications from Engineering Consulting firms for providing services

including all aspects of design, permitting, contract documents, bidding, construction

administration and oversight for improvements to the Sherrills Ford Soliod Waste Convenience

Center.

RFQ SCHEDULE

The table below shows the intended schedule for this RFQ. Catawba County will make every effort

to adhere to this schedule.

Event

Issue RFQ

Submitted Written Questions

Provide Responses to Questions

Submit Qualification Statement

Contract Award

Contract Effective Date

Responsibility

County

Firms

County

Firms

County

Date and Time

November 16, 2023

December 7, 2023 by 5:00 p.m.

December 11, 2023 by 5:00 p.m.

December 21, 2023 by 3:00 p.m.

TBA

Upon execution

The qualifications statement shall be submitted no later than 3:00 p.m. on December 21, 2023.

No submittals will be accepted after the deadline.

Once the submittals have been reviewed, the County reserves the right to shortlist Firm(s) and

request that the Firm(s) conduct a presentation and be interviewed by the selection committee.

RFQ QUESTIONS

Written questions shall be emailed to tinawright@catawbacountync.gov by the date and time

specified above. Firms should enter “RFQ # 24-1009 – Questions” as the subject for the email.

Questions received prior to the submission deadline date, the County’s response, and any additional

terms deemed necessary by the County will be posted in the form of an addendum to the Catawba

County website, https://www.catawbacountync.gov/county-services/purchasing/bid- notices/ and

shall become an Addendum to this RFQ. No information, instruction or advice provided orally or

informally by any County personnel, whether made in response to a question or otherwise in

connection with this RFQ, shall be considered authoritative or binding. Firms shall rely only on

written material contained in an Addendum to this RFQ.

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SUBMISSION OF QUALIFICATIONS

The qualifications statement must be submitted with one (1) original, one (1) copy and one (1)

electronic copy on flash drive. When responding to this RFQ, please follow all instructions

carefully. Please submit proposal contents according to the outline specified. Failure to follow

these instructions may be considered a non-responsive submission and may result in immediate

elimination from further consideration. The qualifications statement should be sent to the address

indicated in the table below.

Mailing address for delivery of

qualifications via US Postal

Service

Office Address of delivery by any

other method (hand delivery,

overnight, or any other carrier)

RFQ Number: RFQ 24-1009

Catawba County Government Center

Attn: Purchasing Department

Post Office Box 389

Newton, North Carolina 28658

RFQ Number: RFQ 24-1009

Catawba County Government Center

Attn: Purchasing Department

25 Government Drive

Newton, North Carolina 28658

IMPORTANT NOTE: All qualifications shall be physically delivered to the office address listed

above on or before the submission deadline in order to be considered timely, regardless of

the method of delivery. This is an absolute requirement. All risk of late arrival due to

unanticipated delay—whether delivered by U.S. Postal Service, courier or other delivery service is

entirely on the Firm(s). It is the sole responsibility of the Firm to have the qualifications physically

in this Office by the specified time and date of opening.

BACKGROUND

Sherrills Ford Solid Waste Convenience Center is located at 8876 Sherrills Ford Road on a 6-acre

tract. A portion of the site is currently operated as a solid waste and recycling collection

convenience center. It is the County’s intention to expand the current footprint of the site to the

south and to the east to accommodate more roll-off containers and to make operation of the site

safer and more convenient for customers and operators. The ingress and egress to the site will also

be improved. Much of the site is crossed by a high voltage transmission line and a high pressure

natural gas main, these utility easements cannot be built in or on, but it is our understanding that

the access road can cross these easements. The undeveloped part of the site to the north of the

current convenience center shall not be developed as part of this project. This area is being

preserved for the construction of a possible sewage lift station.

The current facility is open Thursday through Sunday 10:00 AM to 6:00 PM and the facility will

continue to be open during these hours throughout the construction of the new facility. Complete

closures of the facility should be minimized.

SCOPE OF SERVICES

The firm will provide professional engineering services in the areas of design, permitting, formal

project bidding, bid award recommendation, contract administration, construction inspection and

oversight, and record drawings of the new facility. The firm will submit along with the RFQ, the

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name, address and contact information for the lead person to be associated with the project. The

major items of work will include, but shall not be limited to:

1. The preparation of detailed drawings, specifications and contract documents necessary for the

bidding, permitting, and construction of the proposed project. The project will construct a new

more efficient Sherrills Ford Solid Waste Convenience Center on an expanded footprint of the

current convenience center.

2. The furnishing of such documents and design data as may be required to obtain approvals and

permits of Duke Power and all state, federal and local agencies as may have jurisdiction over the

design and construction of this project, or any part thereof.

3. Coordinate design and construction work with any approved contractor(s) and project owner.

4. Attend bid openings, tabulate bids, analyze bids and provide recommendation to the County

concerning award of the construction contract.

5. Prepare the agenda and conduct the pre-bid conference and minutes thereof.

6. Prepare the agenda and conduct the preconstruction conference and subsequent progress

meetings and minutes thereof.

7. The Firm will issue all instructions of the County per approval; hence, issue approved

instructions to the contractor(s); prepare routine change orders as required, and act as interpreter of

the requirements of the contract documents and judge of the performance thereunder by the parties

thereto; and will make recommendations on all claims of the contractor(s) related to the execution

and performance and progress of the work and all other matters and questions related thereto, for

final decision by the County.

8. Based on the firm’s on-site observations and inspections of the contractor(s) applications for

payments and the accompanying data and schedules, the firm will determine the amount(s) owed

the contractor(s) and submit to the County written payment requests for payment to the contactor(s).

9. The firm will conduct field inspections and perform construction oversight during the active

construction phase of the project and conduct a final inspection to determine if the project has been

completed in accordance with the contract documents and if each contractor has fulfilled all his/her

obligations and provide to the County a Certification of Project Completion and Acceptance.

10. The firm will assist the County in obtaining all necessary approvals and permits from all

governmental and nongovernmental authorities having jurisdiction over the project, including

operational permits.

CONTENTS OF QUALIFICATIONS STATEMENT

Respondents must carefully read the information in this “Contents of Qualifications Statement”

section and submit a complete Qualifications Statement responding to each request for information.

Incomplete Qualifications Statements will be considered non-responsive and are subject to rejection.

Qualifications shall be submitted on 8-1/2 x 11 paper, side bound with Table of Contents and

reference tabs for key sections. Qualifications Statements shall be limited to 30 pages, printed

front and back.

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The qualification statement must be submitted with one (1) original, two (2) copies and one (1)

electronic copy on flash drive.

Qualification Statement must include all of the following information:

1. Introduction – Letter of Transmittal

• Summarize in a brief and concise manner the Firm’s understanding of the scope of work

and make a positive commitment to perform the work in a professional and timely manner.

2. Qualifications of Firm – Key Personnel

Please provide:

• Statement of qualifications of the firm and its key personnel who will be assigned to work

with the County, include current work load and percentage of availability of key personnel.

• Company’s recent (last 10 years) relevant experience in design and construction oversight

of MSW and recycling residential collection centers in North Carolina.

• List any professional training and experience, especially in relation to the type and

magnitude of work required for this particular scope of services.

• List any licenses or certifications related to the scope of work described in this Request for

Qualifications.

• Firm staff resumes that show experience in North Carolina for staff assigned to this project

including their specific qualifications and experience on projects of similar scope.

• Provide a summary of any litigation, claim(s), or contract dispute(s) filed by or against the

Firm in the past five (5) years that are related to the services that the Firm provides in the

regular course of business. The summary shall state the nature of the litigation, claim, or

contract dispute; a brief description of the case; the outcome or projected outcome; and the

monetary amount involved. If no litigation claim(s) or contract dispute(s) have been filed

by or against the Firm in the past five (5) years, please state that.

• List any regulatory or license agency sanctions. If no license sanctions against the Firm,

please state that.

3. Project Management/Approach

Please provide:

• General work plan that demonstrates the consultant’s complete understanding of the scope

of work.

• Describe the Firm’s approach to and/or method of cost control and project scheduling.

Include project timeline for referenced projects from execution of design contract to project

closeout.

• Hourly billing rates charged by your Firm for each positiontype.

4. References – Past Performance and Existing Contracts

Please provide:

• List of previous and current clients for work similar to this scope of work within the past

ten (10) years. Include names and location of project, brief description and firm’s key

personnel’s involvement.

• Complete Attachment A: Reference Disclosure Form and submit with qualifications.

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#24-1009 - Request for Qualifications - Engineering Design Services for Sherrills Ford Solid Waste Convenience Center

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