2026-24 Request for Qualifications Generator for Fire Station #2 and Municipal Fuel Pumps

Agency:	City of Florence
State:	South Carolina
Type of Government:	State & Local
NAICS Category:	236220 - Commercial and Institutional Building Construction 238210 - Electrical Contractors and Other Wiring Installation Contractors 335312 - Motor and Generator Manufacturing 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
Posted Date:	Aug 15, 2026
Due Date:	Sep 4, 2026
Solicitation No:	2026-24
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Description

bid number	bid description	cloising date	bid file
2026-24 Request for Qualifications Generator for Fire Station #2 and Municipal Fuel Pumps	The City of Florence is accepting statements of qualifications and proposals from qualified vendors for the installation of a new generator and municipal fuel pumps.	Fri, 09/04/2026	2026-24-request-for-qualifications.pdf

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Office of Purchasing/Contracting 324 W. Evans Street Florence, South Carolina 29501

REQUEST FOR QUALIFICATIONS NO. 2026-24

GENERATOR AT FIRE STATION #2 AND MUNICIPAL FUEL PUMPS

SUBMISSION DEADLINE: September 4, 2026, 2:00 pm

PURPOSE OF THE REQUEST FOR PROPOSALS

The City of Florence, South Carolina (the City) is soliciting proposals from qualified general contractors

specializing in the electrical, plumbing, and general construction field. The selected proposal will provide

the City with services for the installation of a new generator that will serve Fire Station #2 and the municipal

fuel pumps adjacent to the fire station. This project is funded by a grant from the Federal Emergency

Management Agency (FEMA) and administered by the South Carolina Emergency Management Division

(SCEMD). This grant is a part of the “Building Resilient Infrastructure and Communities” program for

Fiscal Year 2022 and is to be administered this fiscal year. Responses should be submitted based on the

information and guidelines provided in this Request for Qualifications (RFQ).

This RFQ is being publicly advertised. The City will make the selection based on the responses submitted

and then negotiate a final agreement with the selected contractor. The final selection of the contractor will

be based on the criteria set forth in this RFQ.

All responses must be sealed and have “RFQ 2026-24 Request for Qualifications: Generator at Fire

Station #2 and Municipal Fuel Pumps” clearly marked on the outside for ease of identification by the

City. Submit one (1) original and four (4) copies of the proposal. Responses may be hand-delivered

prior to the submission deadline at the address listed above. The City does not accept electronic/emailed

responses. Directions may be obtained by calling (843) 665-3165. Any response received later than the

submission deadline WILL NOT BE ACCEPTED OR CONSIDERED.

Responses submitted by mail should be addressed to: City of Florence, Attn: Lynwood F. Givens,

Purchasing Agent, 324 W. Evans Street, Florence, SC 29501. The City will not be responsible for late

submission caused by the postal service, other carriers, or any other delivery problems regardless of the

reason.

This solicitation does not commit the City of Florence to award a contract, to pay any costs incurred in the

preparation of a response, or to procure or contract for services. The City of Florence reserves the right to

accept or reject any or all submissions received as a result of this Request for Qualifications, or to cancel it

in part or in its entirety if it is in the best interest of the City of Florence.

Lynwood F. Givens

Purchasing Agent

MINORITY, WOMAN, AND VETERAN OWNED BUSINESS

Minority Business Owners (minority, woman, or veteran owned businesses) will be afforded full

opportunity to submit a response to the Request for Proposals and will not be discriminated against on the

grounds of race, color, creed, sex, or national origin in consideration for an award. It is the policy of the

City that minority business and women owned business enterprises (MBE/WBE/VBE) have an opportunity

to participate at all levels of contracting in the performance of City contracts to the extent practical and

consistent with the efficient performance of the contract. Please indicate that you are a minority or woman

owned business with your proposal submission.

The successful contractor(s) must ensure that all subcontractors, agents, personnel assigned by or

employees of prime company and subcontractors are not discriminated against because of their race, color,

religion, sex, or national origin. The successful contractor(s) must make positive efforts to provide equal

employment opportunity for minority and women owned businesses.

All submitted materials shall become the sole property of the City of Florence. Contractors will relinquish

claim for return of submitted material. The City shall have sole discretion in evaluating the responses. The

City reserves the right to reject any and all responses and is not bound to accept any response if it is contrary

to the best interest of the City.

INSTRUCTIONS

Responses to the Request for Qualifications will only be accepted from responsible and responsive

companies that have an established reputation in the electrical, plumbing, and general contracting field.

No response may be withdrawn for a period of ninety (90) days after the submission date.

A responsive company is defined as one that has the capability in all respects to perform fully the

requirements mentioned in the RFQ document and the integrity and reliability which will assure good faith

performance.

A responsive company is defined as one that has submitted a response which conforms in all respects to the

RFQ requirements.

Protest Period: Any actual or prospective company that is aggrieved in connection with the solicitation or

award of a contract/purchase order may formally protest in writing to the Finance Director. The protest may

be submitted at any time during the procurement process. However, if a prospective company wishes to

protest, the formal protest must be submitted in writing and must be received by the City no later than seven

(7) days from the date that the aggrieved actual or prospective company has been informed of the proposal

results by the Purchasing Agent. Protests received by the City after the expiration of the seven (7) day

protest period will not be considered by the City.

Disputes: In cases of disputes as to whether or not an item or service quoted or delivered meets the scope

of work, the decision of the City of Florence shall be final and binding on all parties. The Purchasing Agent

may request in writing the recommendation of the head of the department of the end user or other objective

sources.

Deviations: Any deviations from the scope of services contained herein must be stated in the response for

the City of Florence’s consideration.

Changes: Any changes in this Request for Qualifications after a contract agreement has been awarded

must be with the written consent of the Purchasing Agent or the City Manager; otherwise, the responsibility

for such changes lies with the company. Any changes to the scope of services in this Request for

Qualifications package shall be in writing and an addendum will go out to all prospective respondents so

each respondent can compete equitably.

Ownership Of Material: Ownership of all data, material and documentation originated and prepared for

the City of Florence pursuant to this contract shall belong exclusively to the City of Florence.

QUESTIONS AND INQUIRIES: The deadline for the submission of any and all questions and

inquiries concerning this RFQ is August 28. 2026 at 5:00 pm. All questions must be directed to

Lynwood F. Givens, Purchasing Agent in written format and e-mailed to lgivens@cityofflorencesc.gov

Responses to questions will be provided to all bidders and placed on the City of Florence website by

5:00 pm August 28, 2026.

A complete copy of the City of Florence Purchasing Policies and Procedures Manual can be

downloaded from the City of Florence website at https://www.cityofflorencesc.gov/public-bid-

information.

PROJECT DESCRIPTION

Fire Station #2 has served the area residents since the 1970’s. The existing generator that provides back up

power during power outages is significantly out of date and locating replacement parts has become

increasingly problematic. Additionally, the City of Florence has installed a new municipal fuel pump site

adjacent to the fire station that serves our municipal fleet. With the assistance of this grant, the City of

Florence seeks to replace the existing generator that serves the station, and additionally serve the municipal

fuel pumps located directly adjacent to the fire station. Below is a general scope of work.

SCOPE OF WORK

The following work will be required to demolish and remove the existing infrastructure and install the new

generator, transfer switch, 400A 3-phase panel, and the 100A subpanel at Fire Station #2.

GENERATOR, ATS, 400A Panel

1. Demo and dispose of the existing generator and transfer switch.

2. Provide and install a new 150KW, natural gas fed, 3-phase 240vac, generator with 400A service

entrance rated automatic transfer switch.

3. Demolish and dispose of existing concrete pad. (The current underground conduits will not be

sufficient for the new emergency power feed to the ATS.)

4. Provide and install new concrete pad of sufficient size to have a 2.5’ perimeter around the new

generator. Concrete pad shall be flat and level to within ½”, shall use 2,500 psi strength concrete, be

reinforced with #6 rebar on 12” centers, and shall be 4” in thickness. Concrete pad shall be located in

the general location of the existing pad.

5. Generator shall be grounded in accordance NFPA 70.

6. Demo and dispose of existing 400A panel and 100A sub-panel on same interior wall.

7. Provide and install trough style junction box at just above floor level to intercept all underground

conduits. This trough will be used to route existing utility feeder wires to new ATS location on same

wall and other branch circuit wires to terminations on new panel breakers. Utility feeder wires and any

wires #8 AWG and larger will be spliced in the trough using insulated Polaris connectors. Any wires

smaller than #8 AWG will be spliced with insulated barrel style stakons and taped with 3M 33+.

8. Provide and install new 400A, 3-phase, 4-wire, bolt in breaker, electrical panel with no less than the

following breakers: (3) 1P 20A GFCI, (3) 2P 60A, (1) 1P 30A, (24) 1p 20A, (3) 100A 3P, & (1) 2P

20A.

9. Modify existing conduits and provide and install new conduits, wire, and terminations required for a

properly functioning system that connects the new generator, ATS, and energizes all existing branch

circuits.

10. Provide and install conduit, wire and terminations for any generator control circuits including but not

limited to start, stop, batter charger, or water jacket heater.

11. Route circuits in existing subpanel to breakers in new 400A panel. Provide and install any required

splicing, conduit, wire, and terminations.

12. Provide and install sufficient sized natural gas lines from utility service to allow generator to operate

at 100% of its capacity. Provide pressure reducing apparatuses for existing natural gas appliances at

fire station if needed. Pressure testing on gas line must be observed by COF.

FUEL STATION

1. Coordinate with Duke/Progress to have utility power to Fuel Pumping Station MTS & power panel

disconnected.

2. Re-feed existing 100A Fuel Pumping Station Panel from new interior 400A panel. Provide conduit,

wire, and terminations as required. (Approx. Distance 250’).

3. Demo and dispose of existing manual transfer switch feeding 100A Fuel Pumping Station Panel.

4. Replace any and all material that was removed for installation of conduit including, but not limited to

asphalt, concrete, crushed stone, and grassing.

SPECIFICATIONS

1. Obtain all required permits including but not limited to gas, electrical, and civil work.

2. All conduit penetrating concrete must be ARC with bitumastic paint applied.

3. All exposed exterior conduits will be ARC.

4. All underground conduits shall be PVC Sch 40 and installed at a minimum depth of 36”.

5. All interior conduits shall be EMT.

6. All wire shall be THHN Stranded.

7. All penetrations of exterior walls will be sealed with silicone.

8. Interior wall penetrations will be caulked and fire caulked if a fire wall.

9. Provide training on new generator and ATS. Training must include how to set up automatic exercise

cycle.

10. 400A panel to be Square D or Siemens.

BUDGET

Total project budget is limited to $144,900.00.

SCHEDULE

A proposed schedule, including the timeframe expected for delivery of generator, be included within the

“Content of Proposals”, as outlined below.

ATTACHMENT

Attached is the general route proposed to install the necessary conduit to serve the fuel site with generated

power. Alternative routes will be considered.

PRE-BID CONFERENCE

The City of Florence will hold a pre-bid meeting on-site at Fire Station #2 on August 21, 2026 at 10:00

am. Fire Station #2 is located at 250 E. Marion Street, Florence, SC 29501. Additional walk through may

be considered and can be coordinated with the Florence Fire Department Chief, Shannon Tanner. Chief

Tanner can be reached at (843)665-3231.

CONTENT OF PROPOSALS

Proposals of interested general contractors should provide the following information, which will be used to

establish qualifications and to select a firm.

1. Professional Experience and Qualifications - 25 points

Points for this criterion will be awarded based on an evaluation of the qualifications and experience of the

proposed contractor. The contractor’s personnel experience, track record for meeting budget, quality

workmanship, experience with similar projects, and all other aspects will be taken under consideration.

Please provide up to three (3) references for like or similar projects.

2. Schedule - 25 points

This criterion will award points for the contractor’s projected schedule. The proposed schedule shall include

the expected delivery timeline for the generator, along with the proposed schedule to complete all work and

receive final permitting.

3. Not to Exceed Three (3) Previous Project Examples - 25 points

Provide up to three (3) previous project examples that are like or similar in nature to this project.

4. Proposed Cost of Project- 25 points

Provide a detailed cost of the project outlining unit costs for all proposed items. It is expected that the

contractor will provide a cost worksheet within this proposal based upon the scope of work outlined within

this Request for Qualifications.

Right to Reject Responses, Waive Irregularities, and Conduct Ex Parte Communications with

Contractors: The City reserves the right to accept or reject any and all responses, at its sole discretion,

received as a result of this RFQ, to waive minor irregularities, and to conduct discussions with any or all

prospective applicants, in any manner necessary, to secure helpful information.

Right to Request Additional Information from Any or All Responders: The City reserves the right to

request additional information from any or all prospective applicants, if necessary, to clarify that which is

contained in the proposals.

Responders are requested to submit five (5) copies of the proposal. Due to time limitations of the

Selection Committee members, responses should be limited to no longer than fifteen (15) single-sided

pages. Please include tab dividers for easy access to each section of the proposal (tab dividers do not count

toward the 15-page limit). Additional supplemental information may be submitted, under separate cover,

in order to aid in firm selection. This information may include staff resumes, descriptions of similar

municipal projects, project references, etc.

SELECTION PROCESS

The City has formed a Selection Committee to review the proposals and recommend a firm. The Selection

Committee will be composed of the following members:

1. Deputy Fire Chief

2. Maintenance Manager

3. Fire Chief

4. Assistant City Manager

5. Purchasing Agent

Any questions regarding this RFQ should be addressed to the Purchasing Agent, Lynwood F. Givens in

writing to lgivens@cityofflorence.com. Please do not attempt to contact members of the Selection

Committee.

The Selection Committee will review all responses in accordance with the Evaluation Criteria outlined

herein and make a final selection. All submissions must conform to this RFQ. The Selection Committee

reserves the right to interview any or all of the respondents if it is determined to be in the best interest of

the City.

The submissions will be evaluated based on organization, completeness, and sufficiency of information

requested throughout the submission. The factors for award directly correspond to the RFQ requirements

as previously outlined and have been assigned a point value.

Based upon its review of the evaluation and selection criteria itemized in the content of the proposals

section, above, the Selection Committee may short-list up to three contractors deemed to be best suited to

the needs of the City. If selected, the contractor’s will then be interviewed by the committee. During the

interview process, the short-listed contractors will be given the opportunity to discuss anticipated methods

and their approach for furnishing the required services, and to seek further clarification of the project

elements.

Based on the proposals and interviews with the short-listed contractors, the Selection Committee will select

one firm for contract negotiation. Based upon the contractor’s price proposal, the Committee will attempt

This page summarizes the opportunity, including an overview and a preview of the attached documents.

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2026-24 Request for Qualifications Generator for Fire Station #2 and Municipal Fuel Pumps

Description

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