Request for Proposals - US-56, MOONLIGHT TO SYCAMORENEW!

Agency: City of Gardner
State: Kansas
Type of Government: State & Local
Posted Date: May 28, 2020
Due Date: Jun 11, 2020
Solicitation No: PW2103
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Request for Proposals - US-56, MOONLIGHT TO SYCAMORE
  • RFP Number: PW2103
  • Start Date: 05/29/2020 10:00 AM
  • Close Date: 06/11/2020 3:00 PM

The City of Gardner is requesting proposals for the purpose of providing engineering design services for US-56, MOONLIGHT TO SYCAMORE. The project includes, but is not limited to, full-depth pavement reconstruction, curb and gutter, sidewalk improvements, and drive entrances. Proposals will be accepted by the City of Gardner, Kansas, at the Public Works Department, Gardner City Hall, 120 E. Main Street, Gardner, Kansas, 66030, until 3:00 P.M. (local time) on June 11, 2020,

The Request for Proposal may be obtained via the city’s website, www.gardnerkansas.gov , or by contacting Tim McEldowney, tmceldowney@gardnerkansas.gov , 913.856.0959.

Please click on the link for more information.

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REQUEST FOR PROPOSALS
FOR
US-56, Sycamore Street to Moonlight Road
RFP #PW2103
Issue Date:
Friday, May 29, 2020
Pre-Proposal Question Deadline:
June 8, 2020 at 3:00 PM
RFP Proposal Deadline:
June 11, 2020 at 3:00 PM
City of Gardner
Public Works Department
120 E Main Street
Gardner, KS 66030
Contact:
Tim McEldowney, City Engineer
Phone: 913-856-0959
Fax: 913-856-0995
Email: tmceldowney@gardnerkansas.gov
Description: Improvements to US-56 (Main Street) from Sycamore Street to Moonlight Road
Waverly Rd and Poplar St will include: full depth pavement reconstruction of the existing 4-lane
section, curb and gutter, sidewalk improvements, and drive entrances. The project is being funded
through the KDOT City Connecting Link Improvement Program (CCLIP).
The City of Gardner is requesting qualifications for the purpose of providing engineering design
services. The following scope of services is a general outline, which is not intended to be a
comprehensive summary of the required services. The final scope of services shall be agreed
upon during the contract negotiations.
Phase 1 (Preliminary Design)
1. Data Collection
2. Prepare Preliminary Plans.
3. Prepare Right-of-way plans and associated documents (if needed).
4. Utility coordination.
5. Prepare updated cost estimates.
6. Assist with public information/outreach.
Phase 2 (Final Design)
1. Documents for right-of-way and easement acquisition (if needed).
2. Final design - roadway, ADA, pavement marking, and construction phasing.
REQUEST FOR PROPOSALS
FOR
US-56, Sycamore Street to Moonlight Road
3. Prepare Final Plans, including field check, office check and final plans.
4. Obtain permits.
5. Utility coordination.
6. Prepare final cost estimate.
7. Assist with public information/outreach.
8. Prepare bid documents.
Phase 3 (Construction)
1. Review shop drawings.
2. Review material submittals.
3. Respond to contractor questions.
4. Provide as-built plans.
Submittal
The submittal should be organized in a manner that will convey pertinent information. The proposal
should be formatted in the order shown below. Please submit 5 copies for review.
Letter of Transmittal
Proposal (12 pages max, single sided)
o Project Understanding and Approach
o Project Team
o Similar Project Experience
o Schedule
Proposals will be reviewed and rated by staff based on overall responsiveness to the RFP. A short list
of firms and interviews may be conducted if deemed necessary. The City will invite the highest ranked
firm to assist in defining the scope of services required and to submit a fee based on that scope . If
agreement on scope and fee cannot be reached, the City will then negotiate with the second highest
ranked firm.
Project Schedule
June 2020
January 2021
Spring 2021
Consultant Selection
Plans Complete
Construction
Questions regarding the substance of the Request for Proposals must be submitted to the contact
listed above no later than the Pre-Proposal Question Deadline indicated above.
REQUEST FOR PROPOSALS
FOR
US-56, Sycamore Street to Moonlight Road
Sealed proposals are due prior to the RFP Deadline indicated above and must be marked Proposal
for: US-56, Sycamore Street to Moonlight Road. Any proposal received after the designated
closing time will be returned unopened.
No oral, telegraphic, facsimile or telephonic RFPs or RFP alterations or corrections will be considered.
The City reserves the right to accept or reject any and all Proposals and to waive any technicalities or
irregularities therein. Proposals may only be withdrawn or corrected pursuant to the provisions of
K.S.A. 75-6902, as amended, et seq. Proposals may be modified or withdrawn by written request, if
such requests are received in the office of the City Clerk, prior to the time and date for RFP opening.

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