Request for Proposals - Transportation and Driving Pilot Program

Agency:	Mississippi Department of Child Protection Services (MDCPS)
State:	Mississippi
Type of Government:	State & Local
NAICS Category:	541690 - Other Scientific and Technical Consulting Services
Posted Date:	Mar 28, 2024
Due Date:	Apr 18, 2024
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
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ANDREA SANDERS

COMMISSIONER

REQUEST FOR PROPOSALS (RFP)

TRANSPORTATION AND DRIVING

PILOT PROGRAM

RFP# 2024TDPP001

RFX: 3140003847

Issue Date: Thursday, March 28, 2024

CLOSING LOCATION

Mississippi Department of Child Protection Services

750 North State Street

Jackson, Mississippi 39202

CONTACT

Jerrika Brantley, RFP Coordinator

601-359-4368

contracts@mdcps.ms.gov

CLOSING DATE AND TIME

Proposals must be received by Thursday, April 18, 2024, by 12:00 PM, CT

MDCPS WELCOMES THE PARTICIPATION OF MINORITY BUSINESSES

RFP No. 2024TDPP001

Page 1 of 74

Table of Contents

SECTION 1: REQUEST FOR PROPOSAL (RFP) PROCESS OVERVIEW........................... 3

SECTION 2: PROGRAM INFORMATION .................................................................................. 7

2.1 Purpose ........................................................................................................................................ 7

2.2 Scope of Services ............................................................................................................ 8

SECTION 3: MINIMUM CERTIFICATIONS.............................................................................. 8

SECTION 4: PROPOSAL FORMAT......................................................................................... 12

4.1 Written Proposals Shall Contain the Following Minimum Information: ................................... 12

4.2 Evaluation Procedure ................................................................................................................. 14

4.2.1 Step One:.................................................................................................................................... 14

4.2.1.1 Responsive Respondent ......................................................................................................... 14

4.2.1.2 Responsible Respondent........................................................................................................ 14

4.2.2 Step Two: ................................................................................................................................... 15

4.2.2.1 Relevant Experience and Expertise (10 point maximum) ..................................................... 15

4.2.2.2 Service Goals and Objectives (10 point maximum) .............................................................. 15

4.2.2.3 Program Approach (15 point maximum)............................................................................... 16

4.2.2.4 Management Plan (10 point maximum) ................................................................................ 16

4.2.2.5 Service Coordination/Collaboration (10 point maximum) .................................................... 16

4.2.2.6 Timetable (10 point maximum) ............................................................................................. 16

4.2.2.7 Budget Narrative (35 point maximum) ................................................................................. 16

4.4 Nonconforming Terms and Conditions...................................................................................... 19

4.5 Informalities and Irregularities................................................................................................... 19

4.6 Conditioning Proposal Upon Other Awards .............................................................................. 19

4.7 Award ........................................................................................................................................ 19

4.7.1 Notice of Intent to Award .......................................................................................................... 19

4.7.2 Notice of Subgrant Agreement .................................................................................................. 20

SECTION 5: POST AWARD INFORMATION........................................................................... 20

5.1 Post-Award Vendor Debriefing ................................................................................................. 20

5.2 Protest of Award ........................................................................................................................ 20

5.3 Required Subgrant Terms and Conditions ................................................................................. 21

5.4 MDCPS Website........................................................................................................................ 21

5.5 Attachments ............................................................................................................................... 21

5.6 MDCPS Rights Reserved........................................................................................................... 21

5.7 Legal Requirements ................................................................................................................... 22

RFP No. 2024TDPP001

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SECTION 1: REQUEST FOR PROPOSAL (RFP) PROCESS OVERVIEW

1.1 Proposal Acceptance Period

Respondents shall submit one (1) original, signed proposal, and one (1) electronic copy

on USB flash drive in a sealed envelope or package to the following (mailed or hand-

delivered), no later than the time and date specified for receipt of proposals:

MDCPS Contracts & Procurement

RFP No. 2024TDPP001 - Transportation and Driving Pilot Program

750 North State Street

Jackson, Mississippi 39202

NOTE: MDCPS will NOT accept proposals submitted via either electronic mail or

facsimile.

Timely submission is the responsibility of the respondent. Proposals received after the

specified Proposal Submission Deadline described herein shall be rejected. Any

proposal received later than 12:00 PM CT on Thursday, April 18, 2024, will be

declared non-responsive and not eligible for consideration for possible award of a

subgrant. MDCPS will not entertain any exceptions to this hard deadline. The envelope

or package shall be marked with the proposal opening date and time, and the number of

the RFP. The time and date of receipt shall be indicated on the envelope or package

by MDCPS staff. Modifications or additions to any portion of the procurement

document may be cause for rejection of the proposal. MDCPS reserves the right to

decide, on a case-by-case basis, whether to reject a proposal with modifications or

additions as non-responsive. As a precondition to proposal acceptance, the MDCPS

may request the respondent to withdraw or modify those portions of the proposal

deemed non-responsive that do not affect quality, quantity, price, or delivery of the

service.

1.1.1 Timeline

Request for Proposals Issue Date:

Deadline for Written Questions and

Requests for Clarification to MDCPS

Thursday, March 28, 2024

Tuesday, April 9, 2024 by 12:00 p.m., CT

Anticipated Posting of Answers to

Questions and Requests for

Clarifications:

Proposal Submission Deadline:

Proposal Opening:

Anticipated Notice of Intent to Award:

Thursday, April 11, 2024

Thursday, April 18, 2024, by 12:00 p.m., CT

Thursday, April 18, 2024, at 1:30 p.m., CT

Thursday, April 26, 2024

Anticipated Period of Performance

October 1, 2024 – September 30, 2026

Note: MDCPS reserves the right to adjust this schedule as it deems necessary. MDCPS

may post Answers to Questions or the Notice of Intent to Award on dates other than

RFP No. 2024TDPP001

Page 3 of 74

those stated above without amendment to this RFP. The initial contract term is

determined by MDCPS, but MDCPS may change the dates of the initial contract term

without amendment to this RFP if the date changes are necessary because of the

procurement schedule. No other dates shall be changed unless a written amendment

is issued. MDCPS also has the right to reject any and all proposals during any step

of the procurement or awarding process (even after negotiations have begun).

1.1.2

Rejection of Proposals

Proposals which do not conform to the requirements set forth in this RFP may

be rejected by MDCPS. Proposals may be rejected for reasons which include,

but are not limited to, the following:

A. The proposal contains unauthorized amendments to the

requirements of the RFP.

B. The proposal fails to include provisions as designated in the RFP.

C. The proposal is conditional.

D. The proposal is incomplete or contains irregularities which

make the proposal indefinite or ambiguous.

E. The proposal is received late. Late proposals will be

retained unopened in the procurement file.

F. The proposal is not signed by an authorized representative of the

party.

G. The proposal contains false or misleading statements or references.

H. The proposal does not offer to provide all services required by the

RFP.

I. The proposal fails to follow the required format of Sec. 4.3.

1.1.3

Exceptions

Respondents taking exception to any part or section of the solicitation shall

indicate such exceptions on the Proposal Exception Summary Form, attached

to this RFP as Attachment B. Failure to indicate any exception will be

interpreted as the respondent’s intent to comply fully with the requirements as

written. Conditional or qualified proposals, unless specifically allowed, shall

be subject to rejection in whole or in part.

1.2 Expenses Incurred in Preparing Offers

The MDCPS accepts no responsibility for any expense incurred by the respondent in

the preparation and presentation of an offer. Such expenses shall be borne exclusively

by the respondent.

1.3 Confidential and Proprietary Information

Should the respondent’s proposal contain any confidential or proprietary information

per Mississippi Code Annotated §§ 25-61-1, et. seq., and 79-23-1 (1972, as amended),

the respondent shall submit a separate redacted PDF copy of the proposal on a separate

USB flash drive. The USB flash drive containing the separate redacted proposal shall

be clearly labeled as “REDACTED COPY.” A redacted copy will be in addition to

RFP No. 2024TDPP001

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the number of required copies as requested in Sec. 1.1 of this RFP.

If a respondent does include a redacted copy of the proposal, the redacted copy will

be considered public record and will be released by MDCPS upon receipt of a Public

Records Request. If the respondent does not include a redacted copy of the proposal,

the entire proposal (including attachments, etc.) will be considered public record and

subject to review by the general public. Requests to review confidential and/or

proprietary information will be handled in accordance with applicable legal

procedures. Failure to clearly redact any proprietary information, trade secrets, or

other confidential commercial/financial information may result in that information

being released in a public records request.

1.4 Registration with Mississippi Secretary of State

By submitting a proposal, the respondent certifies that it is registered to do business

in the State of Mississippi as prescribed by Mississippi law and the Mississippi

Secretary of State or, if not already registered, the respondent hereby certifies that it

will register with the Mississippi Secretary of State within five (5) business days of

being offered an award. Sole proprietors are not required to register with the

Mississippi Secretary of State.

1.5 Debarment

By submitting a proposal, the respondent certifies that it is not currently debarred from

submitting proposals for subgrants issued by any political subdivision or agency of the

State of Mississippi or Federal government and that it is not an agent of a person or

entity that is currently debarred from submitting proposals for contracts issued by any

political subdivision or agency of the State of Mississippi or federal government. The

respondent shall submit a completed MDCPS Debarment Verification Form, attached

to this RFP see Attachment H for additional details. The MDCPS reserves the right to

deem any proposal not containing an executed MDCPS Debarment Verification Form

as non-responsive to this RFP.

1.6 Competitive Proposals

Discussions may be conducted with respondents who submit proposals determined to

be reasonably susceptible of being selected for award. Likewise, MDCPS also reserves

the right to accept any proposal as submitted for subgrant award, without substantive

negotiation of proposed terms, services or prices. For these reasons, all parties are

advised to propose their most favorable terms initially.

Respondents submitting proposals in response to this RFP may be required, at MDCPS'

discretion, to make an oral presentation of their proposals. The objectives of such

presentations will be to clarify any questions MDCPS may have regarding proposed

services and costs to assist MDCPS in arriving at a final selection. Toward this end,

respondents shall have employees selected from key management positions available

for attendance if a presentation is required. MDCPS will schedule the time and location

of these presentations. These oral presentations are solely at the option of MDCPS and

may or may not be conducted at the discretion of MDCPS.

RFP No. 2024TDPP001

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Request for Proposals - Transportation and Driving Pilot Program

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