Request for Proposals - Therapy Services

Agency:	Mississippi Veterans Administration
State:	Mississippi
Type of Government:	State & Local
NAICS Category:	621340 - Offices of Physical, Occupational and Speech Therapists, and Audiologists
Posted Date:	Jan 5, 2026
Due Date:	Feb 20, 2026
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Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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REQUEST FOR PROPOSALS

RFP Number: 3200001401

To Provide: Therapy Services at State Veterans Nursing Homes

located in Mississippi at Collins, Jackson, Kosciusko, Oxford

and Tradition

Issue Date: January 5, 2026

CLOSING LOCATION

Mississippi Veterans Affairs

120 North State Street,

Jackson, Mississippi 39201

PROPOSAL COORDINATOR

Edward Williams, Procurement Supervisor

Telephone: (601) 576-4862

E-Mail: contractpurchasing1@msva.ms.gov

CLOSING DATE AND TIME

Proposals must be received by:

February 20, 2026, at 4:00 p.m. CST

SECTION 1

1.1 Proposal Acceptance Period

The original and three (3) copies of the proposal, four (4) copies total in three-ring loose-

leaf binder shall be signed and submitted in a sealed envelope or package to Mississippi

Veterans Affairs, Attn: Edward Williams, 120 North State Street, Jackson, Mississippi

39201 no later than the time and date specified for receipt of proposals. Timely submission

is the responsibility of the respondent. Proposals received after the specified time shall

be rejected. The envelope or package shall be marked with the proposal opening date and

time, and the number of the request for proposals. The time and date of receipt shall be

indicated on the envelope or package by Procurement Department. The front page,

reference page and signature pages may have the Respondent’s name. Modifications or

additions to any portion of the procurement document may be cause for rejection of the

proposal. The Mississippi Veterans Affairs, hereinafter “MSVA,” reserves the right to

decide, on a case-by-case basis, whether to reject a proposal with modifications or additions

as non-responsive. As a precondition to proposal acceptance, the MSVA may request the

respondent to withdraw or modify those portions of the proposal deemed non-responsive

that do not affect quality, quantity, price, or delivery of the service.

Electronic Submission Proposals may be submitted electronically through the State DFA

portal. Please refer to the link at www.dfa.ms.gov/index.php/mississippi-

suppliersvendors to Register as a Vendor. For online learning instructions on submitting

your Proposal electronically, select “Supplier Training” from the link listed above. Select

the LOG820 Supplier Self-Service Course link and then click “Launch Course” or follow

this link for instructions http://www.dfa.ms.gov/1690/index.pdf. If assistance is required,

contact MASH help desk at 601-359-1343 at least 72 hours in advance of the due date for

submission.

1.1.1 Timeline

Request for Proposals Issue Date:

First Publication:

Second Publication:

Deadline for Submission of Questions:

Anticipated Posting of Answers to

Questions:

Proposal Packet Submission Deadline:

Report of Award:

Anticipated Award Notification:

Anticipated Post Award Debriefing

Request Deadline:

Post-Award Debriefing Held by Date:

January 5, 2026

January 12, 2026

January 26, 2026

at 4:00 p.m. CST

February 6, 2026

February 20, 2026

at 4:00 p.m. CST

March 6, 2026

March 11, 2026

at 4:00 p.m. CST

March 16, 2026

Protest Deadline Date:

Anticipated Projected Contract Date:

March 17, 2026

at 4:00 p.m. CST

July 1, 2026

1.1.2

Rejection of Proposals

Proposals which do not conform to the requirements set forth in this Request for

Proposals may be rejected by MSVA. Proposals may be rejected for reasons which

include, but are not limited to, the following:

1) The proposal contains unauthorized amendments to the requirements of the

Request for Proposals.

2) The proposal is conditional.

3) The proposal is incomplete or contains irregularities which make the

proposal indefinite or ambiguous.

4) The proposal is received late. Late proposals will be maintained unopen in

the procurement file.

5) The proposal is not signed by an authorized representative of the party.

6) The proposal contains false or misleading statements or references.

7) The proposal does not offer to provide all services required by the Request

for Proposal.

1.2 Expenses Incurred in Preparing Offers

The MSVA accepts no responsibility for any expense incurred by the respondent in the

preparation and presentation of an offer. Such expenses shall be borne exclusively by the

respondent.

1.3 Proprietary Information

The respondent should mark any and all pages of the proposal considered to be proprietary

information which may remain confidential in accordance with Mississippi Code

Annotated §§ 25-61-9 and 79-23-1 (1972, as amended). Any pages not marked accordingly

will be subject to review by the general public after award of the contract. Requests to

review the proprietary information will be handled in accordance with applicable legal

procedures.

1.4 Registration with Mississippi Secretary of State

By submitting a proposal, the respondent certifies that it is registered to do business in the

State of Mississippi as prescribed by the Mississippi Secretary of State or, if not already

registered, that it will do so within seven (7) business days of being offered an award.

1.5 Debarment

By submitting a proposal, the respondent certifies that it is not currently debarred from

submitting proposals for contracts issued by any political subdivision or agency of the State

of Mississippi or Federal government and that it is not an agent of a person or entity that is

currently debarred from submitting proposals for contracts issued by any political

subdivision or agency of the State of Mississippi.

1.6 Competitive Proposals

Discussions may be conducted with respondents who submit proposals determined to be

reasonably susceptible of being selected for award, but proposals or qualifications may also

be accepted without those discussions. For these reasons, all parties are advised to propose

their most favorable terms initially.

1.7 Additional Information

Questions about the contract portions of the procurement document must be submitted in

writing to Edward Williams, Procurement Supervisor at MSVA, 120 North State Street,

Jackson, MS 39201 or contractpurchasing1@msva.ms.gov. Questions concerning the

technical portions of the procurement document should be directed to Edward Williams at

MSVA 120 North State Street, Jackson, MS 39201 or contractpurchasing1@msva.ms.gov.

Respondents are cautioned that any statements made by contact persons that cause a

material change to any portion of the procurement document shall not be relied upon unless

subsequently ratified by a formal written amendment to the procurement document. Close

of questions is at 4:00 p.m. CST on January 26, 2026. Anticipated posting of answers will

be February 6, 2026, on the MSVA website at www.msva.ms.gov located under the Legal

tab.

1.8 Type of Contract

Compensation for services will be in the form of a firm fixed price agreement.

1.9 Written Proposals

All proposals shall be in writing.

SECTION 2

2.1 Purpose

The MSVA is seeking to establish a contract for Therapy Services at State Veterans

Nursing Homes located in Mississippi at Collins, Jackson, Kosciusko, Oxford and

Tradition.

2.2 SCOPE OF SERVICES, SPECIFICATIONS AND REQUIREMENTS

• Offeror shall provide qualified and adequate personnel, according to federal and

state requirements, to perform physical therapy, occupational therapy, and

speech pathology services. Proposed staffing levels needed to provide the

services specified in this RFP shall be included in the offeror’s proposal.

• The Offeror will propose a fixed price for each unit of therapy provided for a

Veteran resident who has been rated as in need of nursing home care for a VA

adjudicated service connected disability; prevailing rate or the Veteran has a

singular or combined service-connected rating of seventy percent (70%) or

more based on one or more service-connected disabilities or a rating of total

(100%) disability based on individual unemployability. The contractor will not

bill Medicare for any therapy services provided to those qualifying residents.

• Offeror’s staff are required prior to working in the facility to have the following:

1. Current TB skin test (within a year)

2. Current license

3. Background Check (State Department of Health within the last two (2)

years).

• The Offeror's proposal will provide that the MSVA will be invoiced for a

Veteran resident who has been rated as in need of nursing home care for a VA

adjudicated service connected disability; prevailing rate or the veteran has a

singular or combined service-connected rating of seventy percent (70%) or more

based on one or more service-connected disabilities or a rating of total (100%)

disability based on individual unemployability. Additionally, the proposal

shall provide that the Offeror will provide to the Administrator of each home,

by the 5th of each month, a list of any resident with a VA rating as stated above

for which therapy services are needed and a projected monthly cost for those

services.

• The Offeror’s proposal shall state that, for all other residents, the Offeror will

invoice Medicare Part B and/or any other insurance carried by the resident for

services rendered. Any remaining deductible, co-payment in accordance with

the Medicare fee allowable amount, or outstanding balance will be invoiced

directly to the resident and/or his party responsible. Please include all unit

charges for pay codes allowable under the Medicare Part B program for each

discipline for nursing home residents. MSVA is not responsible for any

expenses or costs incurred as a result of services rendered to residents that are

not rated as in need of nursing home care for a VA adjudicated service

connected disability; Prevailing rate, or the veteran has a singular or combined

service connected rating of seventy percent (70%) or more based on one or

more service-connected disabilities or a rating of total (100%) disability based

on individual unemployability.

• Offeror shall provide forms for clinical records and prepare clinical recording

according to the latest federal and state requirements of each discipline,

including evaluations, treatment plans, certifications, re-certification and

progress notes.

• Offeror's staff will attend morning staff meetings, weekly care plan

conferences, weekly quality care meetings, and other called meetings as

requested by the facility administrator.

This page summarizes the opportunity, including an overview and a preview of the attached documents.

Request for Proposals - Therapy Services

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