Request for Proposals 2602 - Saw Cutting, Asphalt Repair/Replacement and Paving Project

Request for Bid Proposals
Saw Cutting, Asphalt Repair/Replacement and Paving
Proposal No. 2602
Response Due and Public Bid Opening
Wednesday, July 15, 2026 at 10:00 a.m.
Yucaipa Valley Water District
12770 Second Street
Yucaipa, California 92399
Yucaipa Valley Water District
Administrator and District Liaison:
John Wrobel, Public Works Manager
jwrobel@yvwd.us - Phone (909) 790-7597

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Introduction
Yucaipa Valley Water District (the "District" or 'YVWD") is accepting bid proposals for asphalt
repair at various locations. Your firm is invited to submit a proposal to perform this work.
The repair sites are located within the City of Yucaipa and the City of Calimesa. The address,
location and approximate size of each site is listed in the proposal form. This is not a
commitment to procure this work, but a request for bid proposals and the costs to complete the
work. The District will make a determination to proceed based on the proposal pricing
submitted.
Please review the enclosed specifications and Proposal Form in the preparation and
submittal of your proposal. The Proposal Form must be submitted as your proposal, and it
must be filled out completely.
All bidders are urged to visit the work sites to familiarize themselves with all existing
conditions that may affect the work involved. All proposals shall take into consideration all
such conditions as may affect the work under this contract. The submittal of a proposal
automatically implies that this examination has been done and that the Contractor is
completely familiar with the location, scope, nature, and character of the work and of the
equipment and materials needed for it.
The final date for submitting a bid proposal is Wednesday, July 15, 2026, at 10:00 am to John
Wrobel, 12770 Second Street, Yucaipa, California 92399.
Your bid proposal envelope must be sealed and clearly marked "Asphalt R&M Bid 2602"
(include Attachments A, B, and C).
The District reserves the right to accept or to reject any and all bid proposals, to waive any
irregularities and to make an award that is determined by the District to be in the best interest
of the Yucaipa Valley Water District.
- Instructions for Bid Proposals -
Saw Cutting, Asphalt Repair/Replacement, and Paving
General Specifications
The below listed specifications are intended as general guidelines to be followed by the
Contractor in preparing a bid proposal and during the ensuing project.
* Accessibility: The Contractor shall be fully aware of any peculiarities and limitations of
the space(s) available for the performance of work under this contract. The Contractor
shall exercise due and particular caution to determine that all parts of his work are made
quickly and easily accessible.
* Authority of the Yucaipa Valley Water District: Subject to the power and authority of the

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District, the District shall in all cases determine the quantity, quality, and acceptability
of the work, materials and supplies for which payment is to be made under this contract.
The District shall decide questions that may arise relative to the fulfillment of the
contract or the obligations of the Contractor hereunder.
* City of Calimesa and City of Yucaipa Business License: The successful Contractor and
any sub-Contractors are required to obtain a City of Yucaipa and/or City of Calimesa
Business License prior to award of Contract and to maintain the license for the entire
term of the Agreement. The Business License is not a prerequisite for submission of a
bid. Inquiries regarding Business License may be answered by calling the City of
Yucaipa (909) 797- 2489 or the City of Calimesa (909) 795-9801. Business Licenses
are not required for materials or equipment shipped by U.S. mail or common carrier.
* City of Yucaipa and City of Calimesa Paving Standards: The successful Contractor will
be required to comply with the latest paving standards available from the City of
Calimesa and the City of Yucaipa. Copies of the most recent standards are included
to this Request for Proposals as Attachment D.
* California Air Resources Board In-Use Off-Road Diesel-Fueled Fleets Regulation: The
successful Contractor will be required to comply with the California Air Resources Board
(CARB) 2022 amendments to the In-Use Off-Road Diesel Fueled Fleets Regulation,
which came into effect on Jan 1, 2024.
o The successful Contractor shall provide a list of vehicles registered with the
CARB with their corresponding EIN upon request.
o The successful Contractor must obtain copies of the valid Certificate of
Reported Compliance ("Certificate") for the fleets and subcontractors that are
listed in the contract.
o Certificates must be obtained prior to awarding or renewing a contract.
o For ongoing contracts, Contractors must collect new valid Certificates for fleets
with ongoing contracts as of March 1 each year, to be collected between March
1 and June 1 of each year.
o Noncompliant fleets (i.e., those without a valid Certificate) are prohibited from
being contracted or utilized.
o Contractors must only allow fleets with valid Certificates on the job site.
o Contractors must report noncompliant fleets or vehicles to CARB within 5
business days. (Required contents listed in Attachment X).
o Signage must be displayed at the job site (requirements listed in Attachment X).
o Contractors must immediately disclose to CARB, upon request, the name and
contact information of any fleet or vehicle owner on their job site that are subject
to the regulation.
o Copies of the Certificates must be retained for three years after the project is
complete.
o Records must be provided to CARB within five business days, upon request.
* The In-Use Off-Road Diesel Vehicle (IUOR) Regulation requires reporting and labeling,
limits unnecessary idling, and requires disclosure of the regulation upon vehicle sale.
Failure to comply with the performance requirements of this regulation, and any
Contractor who fails to submit any information, report, or statement required by this
regulation, or who knowingly submits any false statement or representation in any

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application, report, statement, or other document filed, maintained, or used for the
purposes of compliance with this regulation may be subject to civil or criminal penalties
under sections 39674, 39675, 42400, 42400.1, 42400.2, 42400.3.5, 42402, 42402.1,
42402.2, 42402.4, 42403, and 43016 of the Health and Safety Code.
* Changes in Work: The District may, at any time work is in progress, by written order
make alterations in the terms of work as shown in the specifications, require the
performance of extra work, decrease the quantity of work, or make such other changes
as the District may find necessary or desirable. The Contractor shall not claim forfeiture
of contract by reasons of such changes by the District. Changes in work and the
amount of compensation to be paid to the Contractor for any extra work as so ordered
shall be determined in accordance with the unit prices quoted.
* Clean-up: During performance and upon completion of work on the project, Contractor
will remove all unused equipment and instruments of service, all excess or unsuitable
material, trash, rubbish, and debris, and legally dispose of same, unless otherwise
directed by these specifications. Contractor shall leave entire area in a neat, clean, and
acceptable condition as approved by the District.
* Compliance With OSHA: Contractor agrees that all item(s) offered comply with all
applicable Federal and State Occupational Safety and Health Act laws, standards, and
regulations, and that Bidder will indemnify and hold the District harmless for any failure
to so conform.
* Prevailing Wage: Contractor is aware of the requirements of Chapter 1 (beginning at
Section 1720 et seq.) of Part 7 of Division 2 of the California Labor Code, as well as
Title 8, Section 16000 et seq. of the California Code of Regulations ("Prevailing Wage
Laws"), which require the payment of prevailing wage rates and the performance of
other requirements on "public works" and "maintenance" projects. If the services are
being performed as part of an applicable "public works" or "maintenance" project, as
defined by the Prevailing Wage Laws, and if the Total Compensation is $1,000 or more,
Contractor and its sub-Contractors shall fully comply with the Prevailing Wage Laws for
their employees and any others to whom such laws are applicable. Contractor and its
sub- Contractors shall also be responsible for any and all violations and fines imposed
on them pursuant to the Prevailing Wage Laws. Pursuant to SB 854, which amended
the Prevailing Wage Laws, this Agreement would also be subject to compliance
monitoring and enforcement by the California Department of Industrial Relations
("DIR"). Beginning April 1, 2015, no Contractor or sub-Contractor may be awarded this
Agreement unless registered with the DIR pursuant to Labor Code Section 1725.5.
o Contractor shall comply with Senate Bill 854 (signed into law on June 20, 2014)
including, but not limited to, the following requirements: (1) no contractor or
subcontractor may be listed on a bid proposal for a public works project unless
registered with the Department of Industrial Relations pursuant to Labor Code
section 1725.5; (2) no contractor or subcontractor may be awarded a contract
for public work or perform work on a public works project unless registered with
the Department of Industrial Relations pursuant to Labor Code section 1725.5;
(3) this Project is subject to compliance monitoring and enforcement by the
Department of Industrial Relations; (4) Contractor shall post job site notices
regarding compliance monitoring and enforcement by the Department of

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Industrial Relations; and (5) Contractor must submit certified payroll at least
monthly to the Labor.
o Under the Public Works Contractor Registration Law (California Senate Bill No.
854 - See Labor Code Section 1725.5), contractors must register with the
California Department of Industrial Relations (DIR) using the online application
and meet certain requirements before bidding on "public works" contracts in
California. "Public works" refers to construction, alteration, demolition,
installation, or repair work (including maintenance) done under contract and
paid by public funds.
o The application that a contractor submits to the DIR also provides agencies
which administer public works programs with a searchable database of qualified
contractors. Application and renewal are completed online with a non-
refundable fee.
* Contract Incorporation: This contract embodies the entire contract between the District
and the Contractor. The parties shall not be bound by or be liable for any statement,
representation, promise, inducement or understanding of any kind or nature not set
forth herein. No changes, amendments, or modifications of any of the terms of the
contract shall be valid unless submitted in writing and signed by both parties. The
complete contract shall include the entire contents of the bid solicitation, all addendums,
all of Bidder's successful submittal, supplemental agreements, change orders,
performance bond(s), and any and all written agreements which alter, amend, or extend
the contract.
* Coordination with Agencies: The Contractor shall coordinate activities with the proper
regulatory agencies and have their representative on site as requested at the proper
times.
* Damage: The Contractor shall be held responsible for any breakage, loss of the
District's infrastructure or supplies through negligence of the Contractor or his employee
while working for the District. The Contractor shall immediately report to the District
any damages resulting from services performed under this contract. Failure or refusal
to restore or replace such damaged property will be a breach of this contract.
* Permits: Contractor shall at its expense, obtain all permits and licenses and pay all
charges and fees necessary for the performance of the contract, and shall give all public
notices necessary for the lawful performance of the contract.
* Taxes and Assessments: Contractor shall pay all taxes, levies, duties, and
assessments of every nature due in connection with any work under the contract, shall
make any and all payroll deductions required by law, and shall indemnify and hold
harmless the District from any liability on account of any and all such taxes, levies,
duties, assessments, and deductions.
* Addenda or Bulletins: No supplement, modification or amendment of this Agreement
shall be binding unless executed in writing and signed by both Parties.
* Protection of Public: Adequate warning devices, barricades, guards, flagmen or other

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necessary precautions shall be taken by the Contractor to give advised and reasonable
protection, safety and warning to persons and vehicular traffic concerned in the area.
All traffic control will comply with the American Public Works Association Work Area
Traffic Control Handbook, all City of Yucaipa, and City of Calimesa standards.
* Rejection of Work: Contractor agrees that the District has the sole right and discretion
to make all final determinations as to whether the work has been satisfactorily
completed.
* Unknown Obstructions: Should any unknown obstruction be encountered during the
course of this contract the Contractor immediately bring it to the attention of the District.
The Contractor shall be responsible for the protection of all existing equipment and
utilities encountered within the work area.
General Information/Requirements
A. Receiving Office: Sealed bid proposals will be accepted by John Wrobel, Public Works
Department, 12770 Second Street, Yucaipa, California 92399. Bid proposal envelopes
must be sealed and clearly marked "Asphalt R&M Bid 2602" (include Attachments A,
B, and C). Late proposals will not be accepted. Facsimile responses will not be
accepted. If the proposal is sent by overnight carrier, proposal is to be within a sealed
envelope inside the overnight letter pack.
B. Rejection of Proposals: YVWD reserves the right to accept or reject any or all proposals
received as a result of this request. YVWD shall not be obligated to award a contract
solely on the basis of any response made to this Request for Proposal, nor does YVWD
intend to, nor will it be obligated to pay for the information solicited or obtained.
C. Incurred Contractor Costs: YVWD will not be liable for any costs incurred by
Contractors or other respondents to this Request for Bid Proposals, prior to issuance
of an agreement, contract, or other similar acquisition documents.
D. Qualification: The selected Contractor shall have a proven record of performing work
of a similar nature to the project described herein. This record shall be for a minimum
of five (5) years. The Contractor may be required to submit the names of five (5)
references and include the name of the entity, contact person, telephone number, and
a brief description. Include an outline describing company's profile and ability to
perform the work.
E. Other Provisions: The Contractor shall list any other criteria or requirements to
delineate responsibility for any additional items/tasks to be completed by either YVWD
or Contractor. These shall be in addition to those previously detailed or explained in
this Request for Proposals.
F. Contract Terms: If awarded the Contract, the undersigned agrees to start work on this
project within ten (10) working days or as otherwise directed by the District Liaison (or
designee) in accordance with these specifications and agrees to continue performing
the maintenance and repair work until completed, unless contract extensions are
provided in writing and approved mutually by the Yucaipa Valley Water District and
Contractor.

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G. Cancellation: Neither party upon award of contract except for non-performance on the
part of the Contractor or issues of non-payment on the part of YVWD may cancel the
contract.
H. Law, Rules, and Regulations: The work shall comply with all federal, state, and local
codes, rules and regulations including all ordinances and other statutory provisions
pertaining to this class of work. Such Rules, Codes, Regulations and Ordinances shall
be considered a part of these specifications. Any conflict between the Request for Bid
Proposal requirements and the aforementioned rules shall be noted by the Contractor
at the time the proposal response is submitted. Any permits required for the work shall
be obtained and paid for by the Contractor.
I. Prime Contractor Responsibilities: The selected Contractor will be required to assume
full responsibility for all services offered in his proposal. Further, YVWD will consider
the selected Contractor to be the sole point of contact with regard to contractual
matters, including payment of any and all charges resulting from the contract. The
Contractor shall be responsible for the coordination and supervision of all sub-
Contractors and trades employed in this contract. The Contractor shall list the names
of all sub-Contractors to be employed under this contract.
J. Insurance: The Contractor shall indemnify and hold harmless Yucaipa Valley Water
District and all his officers, agents and employees' representatives all suits, actions,
or claims of any character, name and description brought for or on account of any
injuries or damages received or sustained by any person, persons, or property by or
from the said Contractors or their employees or by or in consequence of any neglect in
safeguarding the work or through the use of unacceptable materials in the work or by
or on account of any act or omission, neglect, or misconduct of the said Contractor.
Contractor, at their expense, must maintain during the term of any subsequent contract
the following insurance:
* Broad form General Liability Insurance (occurrence basis only) with minimum limits
of $1 million dollars per occurrence and $1 million dollars aggregate.
* Workers' Compensation and Employer's Liability Insurance, California statutory
limits of liability.
* Each Contractor shall take out and maintain during the life of this contract
Workmen's Compensation Insurance for all employees employed at the site of the
project and, in case any of the work is sublet, the Contractor shall require the sub-
Contractor to provide such insurance. Proof of compliance with the Workmen's
Compensation Laws and Social Security Laws shall be filed with and kept in full
force and effect on file with the County at all times, until all the work on the project
provided to be done under this contract has been fully and finally completed. This
shall be an absolute responsibility and duty of the Contractor, who agrees to
indemnify and save harmless the County from any contributions or taxes or liability
thereof.
* Comprehensive Automobile Liability (including hired and non-owned vehicles) with
California no-fault coverage, with minimum limits for bodily injury of $500,000 each
person and $1 million dollars each accident and with minimum limits for property
damage of $500,000 each accident.

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Insurance policies must name the Contractor as the insured, along with Yucaipa Valley
Water District as additional insured, and must not be canceled or materially changed
without at least 30 days prior notice from the Contractor to Yucaipa Valley Water
District. The Contractor must submit certificates evidencing the insurance to Yucaipa
Valley Water District at the time the Contractor executes the contract, and at least 15
days prior to the expiration dates of expiring policies.
Certificates of Insurance acceptable to Yucaipa Valley Water District shall be filed with
Yucaipa Valley Water District prior to commencement of the work. The Contractor
agrees that its insurance carriers waive subrogation against Yucaipa Valley Water
District, its agents, or employees with respect to any loss covered by the Contractor's
insurance.
K. Workmanship: All tradesmen shall be thoroughly experienced in the particular work
upon which they are employed, and the work and finished product shall be of a first-
class quality. Employees of the Contractor shall perform work that conforms to
standard, state of the art practices for this class and type of work. Once the project
installation begins with a Notice to Proceed, all work by the Contractor shall be
completed in the most expedient manner possible.
The Contractor assumes full responsibility to carefully examine the work requirements
before submitting a proposal. All proposals shall take into consideration all such
conditions as may affect the work under this contract. The Contractor shall verify all
conditions, locations, and character of the work. The submission of a proposal
automatically implies that the Contractor is thoroughly familiar with the work to be
performed and YVWD requirements and expectations. No claims for extra
compensation may be made after submittal of a proposal and acceptance by YVWD of
the proposal.
L. Owner's Representative: The Contractor shall allow at any time during the contract
access by the YVWD Representative to view, inspect or otherwise observe the work in
progress. The only exception to this is when safety of the representative would be at
issue.
Yucaipa Valley Water District representative/liaison for this contract (provided on the
title page of this Request for Proposals) will coordinate with other Yucaipa Valley Water
District employees for the inspection and coordination of the work. Any approvals,
questions, demands etc. from the Contractor shall be forwarded to this person for
directions to the contract. No other Yucaipa Valley Water District Representative shall
bind Yucaipa Valley Water District to additional costs or make any changes to the
Project Scope.
M. Freedom of Information Act: Information submitted in Contractor proposals becomes
public information and as such is subject to public disclosure and review under the
California Freedom of Information Act. Information contained in the Contractor's
proposal which is company confidential must be clearly identified in the proposal itself.
N. Workforce Performance: Landscape Maintenance Contractor shall have a valid
contractor license.
* All workers shall be under the supervision of an experienced supervisor.

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* Contractor shall repair or replace at his own expense any damage to property
caused by any act or omission of the Contractor, employees, or agents.
O. Bid/Price Forms: Bidder shall complete the Bid / Price Form in its entirety including:
* All items listed and total price.
* All additional costs associated with performance of specifications; and
* Bidder's identification information including a binding signature.
Bidder shall state cash discounts offered that may be taken at the sole discretion of the
District. Unless discount payment terms are offered, payment terms shall be "Net 30
Days". Payment due dates, including discount period, will be computed from date of
District's acceptance of the equipment or materials or of a correct and complete invoice,
whichever is later, to the date District's check is mailed. Any discounts taken will be
taken on full amount of invoice, unless other charges are itemized, and discount thereon
is disallowed.
Amount Written in Words. This bid will be awarded based upon the total amount bid as
written in words. Where there is a discrepancy between words and figures, WORDS
WILL GOVERN. Where there is a discrepancy between item unit price and extended
total, UNIT PRICE WILL GOVERN.
Please check your calculations before submitting your bid; Yucaipa Valley Water
District will not be responsible for Bidder Miscalculations.
- Technical Specifications -
Scope of Work
The Contractor shall provide Paving & Asphalt Maintenance services for the District on a
"contract" basis. Additional notes may be added to line items within Attachment C.
Paving & Asphalt Repair and Replacement Services:
* Comply with City of Calimesa and City of Yucaipa paving standards as provided in
Attachment D.
* Removal of temporary asphalt and existing asphalt as maybe needed.
* Installation of hot patch (4 inches thick). Thicker installation of asphalt will be indicated
on Attachment C. Asphalt base on patches over 6 inches thick will require a 34 inch
base mix with a 12 inch mix cap.
* Saw cut and cleanup.
* Asphalt grinding 1/10 foot and overlay.
* Adjust existing manhole per District Standards.
* Subsidence subsurface repair per District standards.

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* Contractor shall remove and legally dispose of all residues from maintenance service.
* Contractor shall begin repairs within one week of notification to proceed and four weeks
to complete all repairs, or as approved in writing by the District Representative in
advance of the contract expiration and any extension thereof.
Bid / Price Forms
Bidder shall complete the Bid / Price Form in its entirety including: 1) all items listed and total
price; 2) all additional costs associated with performance of specifications; and 3) Bidder's
identification information including a binding signature.
Bidder shall state cash discounts offered that may be taken at the sole discretion of the District.
Unless discount payment terms are offered, payment terms shall be "Net 30 Days". Payment
due dates, including discount period, will be computed from date of District's acceptance of the
equipment or materials or of a correct and complete invoice, whichever is later, to the date
District's check is mailed. Any discounts taken will be taken on full amount of invoice, unless
other charges are itemized, and discount thereon is disallowed.
Amount Written in Words. This bid will be awarded based upon the total amount bid as written
in words. Where there is a discrepancy between words and figures, WORDS WILL GOVERN.
Where there is a discrepancy between item unit price and extended total, UNIT PRICE WILL
GOVERN.
Please check your calculations before submitting your bid; YVWD will not be responsible for
Bidder Miscalculations.