Request for Proposals (RFP): 26-01-JBSA-Fiber Optic Cabling Installation Services-IDIQ

REQUEST FOR PROPOSALS RFP-26-01-JBSA-Fiber Optic Cabling Installation
Services-IDIQ
JBSA Fiber Optic Cabling Installation Services
(Indefinite Delivery / Indefinite Quantity - Task Order Based)
Under Blanket Intergovernmental Support Agreement (IGSA)
Alamo Area Council of Governments (AACOG)
Procurement Department
2700 NE Interstate 410 Loop, Suite 101
San Antonio, TX 78217
Solicitation Deadlines
RFP Release Date
Pre-Bid Site Visits May 11, 2026 @ 4:00 pm
May 28, 2026 @ 9:00 am
Questions Deadline
May 29, 2026 @ 4:00 pm
Q&A Posting
June 3, 2026 @ 4:00 pm
Response Deadline
June 12, 2026 @ 5:00 pm
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RFP Posting Locations
https://aacog.gov/procurement
https://www.txsmartbuy.com/esbd
Notice to Prospective Respondents
Prospective Respondents who obtain this RFP from any source other than the
Alamo Area Council of Governments (AACOG) shall promptly contact AACOG and
provide their name, company name, and email address. This will ensure receipt of
any addenda or official communications related to this RFP. Failure to provide this
information shall place the prospective Respondent at full risk of submitting an
incomplete or non-compliant Proposal.
Definitions and Acronyms ........................................................................................................................................... 5
Table of Contents
Acronyms (Key Terms Only) ........................................................................................................................................ 7
PART 1 - SCOPE OF REQUEST & PROGRAM OVERVIEW ............................................................................ 8
1.2 Background Information ..................................................................................................................................... 8
1.3 Purpose of the RFP ............................................................................................................................................ 9
1.4 Scope of Work ..................................................................................................................................................... 10
1.5 Contractor Responsibilities ............................................................................................................................... 12
1.6 Pricing Structure ................................................................................................................................................ 14
1.7 Contract and Payments ...................................................................................................................................... 17
1.8 Respondent Requirements ................................................................................................................................. 18
1.9 Service Area ........................................................................................................................................................ 19
1.10 Procurement Standard ...................................................................................................................................... 20
PART 2 - SUBMISSION INFORMATION ........................................................................................................... 21
2.2 Authorized Points of Contact ...................................................................................................................................................... 23
2.3 Communications Restriction ....................................................................................................................................................... 23
2.4 Questions and Addenda ................................................................................................................................................................ 24
2.5 Schedule and Changes ................................................................................................................................................................... 24
2.6 Availability of RFP ........................................................................................................................................................................... 25
PART 3 -ADMINISTRATIVE REQUIREMENTS/INSURANCE/BONDS ...................................................... 26
2.7 Proprietary Information and Public Information Act .................................................................................................... 25
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3.1 Eligible Providers ............................................................................................................................................................................. 26
3.2 Contract Information ...................................................................................................................................................................... 27
3.3 Governing Provisions and Limitations ................................................................................................................................... 28
3.4 Administrative Requirements and Insurance ..................................................................................................................... 30
3.5 Administrative and Fiscal Capacity ......................................................................................................................................... 31
PART 4 - PROPOSAL REVIEW & SELECTION PROCESS ............................................................................ 33
3.6 Performance and Payment Bond Requirements ................................................................................................................. 32
4.1 Evaluation Process ........................................................................................................................................................................... 33
4.2 Evaluation Criteria ........................................................................................................................................................................... 33
PART 5 - RESPONSE REQUIREMENTS ............................................................................................................ 38
4.3 Procurement Dispute Resolution .............................................................................................................................................. 36
5.1 Email Submission ............................................................................................................................................................................. 38
5.2 Response Format .............................................................................................................................................................................. 38
5.3 Proposal Validity Period ................................................................................................................................................................. 38
5.4 Page Limitations................................................................................................................................................................................ 38
5.5 Order of Contents ............................................................................................................................................................................. 39
5.6 Table of Contents ............................................................................................................................................................................... 39
5.7 Executive Summary ......................................................................................................................................................................... 40
5.8 Narrative .............................................................................................................................................................................................. 40
5.9 Narrative Organization and Clarity Requirements ............................................................................................................. 40
5.10 Email Subject Line ........................................................................................................................................................................... 40
PART 6 - REQUIRED PROPOSAL FORMS AND ATTACHMENTS .............................................................. 41
5.11 File Format and Naming .............................................................................................................................................................. 40
6.1 Required Forms and Certifications (Mandatory Submission) ........................................................................................ 41
6.2 AACOG Vendor Packet (Separate File Requirement) ......................................................................................................... 41
6.3 Insurance Submission Requirement (Pass/Fail) ................................................................................................................. 41
6.4 Form Execution Requirements .................................................................................................................................................... 42
Appendix A - General Technical Requirements ................................................................................................... 42
6.5 Appendix Overview ......................................................................................................................................................................... 42
Appendix B -Sample Project-Specific Statement of Work (SOW) (Pricing Evaluation) .................................. 42
Vendor Compliance Checklist ..................................................................................................................................... 43
A. Minimum Eligibility Requirements (Pass/Fail)
B. Proposal Submission Requirements
......................................................................................................................... 43
............................................................................................................................................... 43
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C. Appendix Requirements and Acknowledgements
D. Pricing Requirements
.................................................................................................................... 44
E. Task Order and JBSA Requirements
........................................................................................................................................................................... 44
F. Evaluation Information Provided (Scored)
............................................................................................................................................ 44
................................................................................................................................. 45
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Definitions and Acronyms
DFoerf ipnuitripoonsse s of this Request for Proposals (RFP), the following definitions and acronyms apply:
Addendum
A written amendment issued by AACOG that modifies, clarifies, or supplements this RFP. Only written
Noticea tdod Pernodcae iesdsu (eNdT bPy) AACOG are official and binding.
The complete set of documentation required for final acceptance of a task order, which may include, as
applicable: as-built drawings, labeling schedules, OTDR and power meter test results, splice documentation,
Contrawctaorrranties, and other deliverables required by the task order.
NoticeA t oR Pesrpoocnededen (tN aTwPa)rded an IDIQ contract as a result of this RFP.
Written authorization issued by AACOG that permits the Contractor to begin performance under a specific
task order. No on-site work, mobilization, delivery, installation, or field investigations may begin prior to
Proposraecleipt of a written NTP and required JBSA approvals.
RequeTsth feo cro Imnfpolremte arteisopno n(RseF Is)ubmitted by a Respondent to this RFP.
A formal written request submitted by the Contractor seeking clarification, interpretation, or resolution of
Responand eanmtb (iPgruoitpyo, dseisrc)repancy, or conflict in task order documents, drawings, or requirements.
SubmiAttnayl vendor submitting a Proposal in response to this RFP.
A document, drawing, report, plan, certification, or other information required to be submitted by the
Contractor for review and acceptance, to demonstrate compliance with task order requirements, JBSA
Submirtteaqlu Direesmcreinpttsi,o ann d(S ADp)pendix A requirements.
A submittal category used to organize required documentation for review and acceptance. SD categories are
Task Oirddeenrti f(iTedO )in Appendix A and may be further defined in the applicable task order.
A written authorization issued by AACOG under the IDIQ contract(s) that defines the final, binding Scope of
Work, deliverables, schedule, and pricing for a specific project. Work may only be performed under an
Task Oirssdueerd R teaqsku eosrdt e(Tr.O R) / Task Order Proposal Request
A written request issued by AACOG under the resulting IDIQ contract(s) that describes a specific project
scope and requests the Contractor to submit pricing, schedule, and required deliverables for that individual
Governtamske notr d/e JrB. SA
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For purposes of this RFP and any resulting contract(s), "Government" refers to the Joint Base San Antonio
(JBSA) entities and personnel responsible for installation coordination, access, safety, security, engineering
review, and acceptance of work. AACOG is the contracting entity and is the only party authorized to issue
Noticet taos kP orordceeresd, e(xNeTcPut)e contracts, or approve payment.
A written authorization issued by AACOG confirming that all required approvals have been obtained and
authorizing the Contractor to begin work under a specific task order. No on-site work may begin prior to
As-Buiilsts Duarnawcei nofg as n NTP.
Final documentation prepared by the Contractor that accurately reflects the actual installed conditions of
the work performed under a task order, including routes, locations, and labeling. As-built drawings shall be
Notices tuob Pmriottceede idn ( tNhTe Pfo)r mat required by the applicable task order.
A complete set of final documentation required for task order closeout and acceptance, which may include
(as applicable): OTDR results (raw traces and PDF summaries), power meter results, splice documentation,
labeling schedules, as-built drawings, warranties, and any other required closeout deliverables identified in
Letter tohfe I tnassukr oarbdielirt.y
A written statement from the Respondent's insurance carrier or licensed insurance broker confirming the
Respondent's ability to obtain the required coverages and limits identified in this RFP upon award. A letter
of insurability does not replace the requirement to provide a Certificate of Insurance (COI) upon task order
Pass/Faawila Rrde,q ausi arpempliecnatb le.
A requirement that must be met for a Proposal to be considered responsive and eligible for evaluation.
Failure to meet a pass/fail requirement may result in the Proposal being deemed non-responsive and
Integraetxecdlu Pderod jfercotm T feuarmth e(IrP cTo)n sMideeertaintigo n.
A coordination meeting conducted for an active task order between AACOG, JBSA stakeholders, and the
Contractor to review schedule, safety, access coordination, submittals, and progress.
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Acronyms (Key Terms Only)
Acronym Meaning Acronym Meaning
AACOG Alamo Area Council of Governments JBSA Joint Base San Antonio
AN Access Node NTP Notice to Proceed
ATCT Air Traffic Control Tower OPSEC Operations Security
BICSI Building Industry Consulting Service International OSP Outside Plant
CE Civil Engineer OTDR Optical Time Domain Reflectometer
CN Communications Node RFI Request for Information
CUI Controlled Unclassified Information RFP Request for Proposals
DAF Department of the Air Force SD Submittal Description
FOC Fiber Optic Cable SOW Statement of Work
HDD Horizontal Directional Drilling TO Task Order
IDIQ Indefinite Delivery / Indefinite Quantity UFC Unified Facilities Criteria
IGSA Intergovernmental Support Agreement IPT Integrated Project Team
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PART 1 - SCOPE OF REQUEST & PROGRAM OVERVIEW
This Part outlines the purpose, scope, and structure of this RFP, including program
requirements and the anticipated delivery of fiber optic cabling installation services
under AACOG's IGSA with Joint Base San Antonio (JBSA).
1.2 Background Information
1.2.1 Alamo Area Council of Governments (AACOG)
The Alamo Area Council of Governments (AACOG) is a political subdivision of the
State of Texas, established in 1967 under Chapter 391 of the Texas Local
Government Code as a voluntary association of municipal and county governments
and special districts. AACOG serves the Alamo Area / State Planning Region 18,
which spans thirteen (13) counties and approximately 12,582 square miles,
including Atascosa, Bandera, Bexar, Comal, Frio, Gillespie, Guadalupe, Karnes,
1.2.2 MKiesnsdioalnl, Kaenrdr , MReegdiinoan, aMl cSMeurvlliecne,s a nd Wilson counties.
Through planning, coordination, and service delivery activities, AACOG supports its
member governments and regional partners in addressing shared needs and
priorities. As part of this mission, AACOG enters into intergovernmental agreements
to facilitate regional services and infrastructure projects, including those supporting
1.2.3 Pfreodceurarle imnsetanltla tAiountsh loocraittye d within the region.
AACOG is administering this procurement pursuant to its Blanket
Intergovernmental Support Agreement (IGSA) with Joint Base San Antonio (JBSA)
and will serve as the contracting entity for this procurement and any resulting
1.2.4 Ectohnitcrsa cat(nsd). Non-Discrimination
It is AACOG's policy to treat all individuals, including potential members, vendors,
Respondents, subcontractors, providers, suppliers, and others, fairly, equitably, and
without discrimination. AACOG employees are committed to performing their duties
1.2.5 Fluawndfuinllyg aanndd e tChoicmallpyl,i wanhcilee avoiding any actual or perceived conflicts of interest.
Projects issued under this Request for Proposals (RFP) will be funded through
federal funding in support of infrastructure requirements at Joint Base San Antonio
(JBSA) and related facilities. Funding availability for individual task orders is subject
to federal authorization, appropriation, and allocation, and may vary by project.
Contractors shall comply with all applicable federal, state, and local laws,
regulations, and installation-specific requirements associated with federally funded
projects. Nothing herein shall be construed as a guarantee of funding or the issuance
of any task order.
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1.3 Purpose of the RFP
1.3.1 General Purpose
The Alamo Area Council of Governments (AACOG) is soliciting Proposals from
qualified and experienced vendors to provide fiber optic cabling installation and
related services in support of projects performed under the Blanket
Intergovernmental Support Agreement (IGSA) with Joint Base San Antonio (JBSA).
The intent of this Request for Proposals (RFP) is to establish a pool of qualified
Contractor(s) eligible to compete for task orders for fiber optic cabling installation
projects at designated JBSA facilities. Services may include, but are not limited to,
the installation, testing, termination, and commissioning of single-mode fiber optic
1.3.2 Tcaasbkli nOgr adnedr aPsrsoojceiactte dS uinmfrmasatrruyc ture.
JBSA-Randolph - Air Traffic Control Towers (ATCT): Engineer, Furnish, Install and
Test (EFI&T) fiber optic cabling infrastructure supporting the Randolph Air Traffic
Control Towers.
For evaluation and pricing purposes, Respondents shall submit two (2) separate,
independent, and binding cost proposals as Contract Line Item Numbers (CLINs), as
follows:
*
*
CLIN 0001 - Randolph West ATCT
CLIN 0002 - Randolph East ATCT
Each CLIN shall be priced independently and shall not be combined.
Respondents are required to submit a mandatory detailed cost breakdown for each
CLIN, including, at a minimum:
*
*
Labor
*
Materials
*
Equipment
*
Mobilization and travel
*
Program management / supervision
*
Bonding, insurance, and overhead
Environmental and regulatory compliance costs
All pricing shall be fully burdened and all-inclusive.
Each CLIN proposal shall include all requirements necessary to deliver a complete
and operational system, including but not limited to:
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*
*
All applicable federal and JBSA Statement of Work (SOW) requirements
*
Safety plans and site-specific safety compliance
*
Submittals and approvals
*
Testing (including OTDR and performance validation)
*
Labeling, documentation, and as-built drawings
Environmental compliance and permitting
Failure to submit two separate CLINs and required detailed cost breakdowns may result in the
Proposal being deemed non-responsive
1.3.3 Contract Structure
AACOG intends to award one or more Indefinite Delivery / Indefinite Quantity
(IDIQ) contracts as a result of this RFP. The initial contract term is anticipated to be
one (1) year, with up to four (4) additional one-year renewal options, subject to
satisfactory Contractor performance, continued need, and availability of funding.
Under the IDIQ structure, work will be authorized through individual task orders,
and the number, timing, scope, and value of such task orders will be determined at
AACOG's sole discretion based on JBSA requirements and project funding.
Additional projects beyond those identified in this RFP may arise during the
1.3.4 Task Orders and No Guarantee
contract term.
AACOG reserves the right to make multiple awards to the most highly qualified
Respondents. If multiple contracts are awarded, task orders may be issued through
competitive task order requests, a rotational assignment process, or other methods
permitted under applicable law and AACOG policy, as determined to be in the best
interest of AACOG. Award of a contract under this RFP does not guarantee the
issuance of any task order. AACOG makes no guarantee, express or implied, as to
the minimum amount of work, number of task orders, or total contract value that
may be awarded under this RFP.
If multiple contracts are awarded, each task order may be performed
independently and concurrently, as directed by AACOG
1.4 Scope of Work
1.4.1 Notice to Proceed (NTP) and JBSA Approvals
The Contractor shall not commence any on-site work, mobilization, material
delivery, installation activities, or field investigations until AACOG issues a written
Notice to Proceed (NTP) for the applicable task order and all required JBSA access,
security, and coordination approvals have been obtained. Any work performed
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