REQUEST FOR PROPOSALS (RFP) - PERSHING AVENUE SEWER TRUNK (CHURCH STREET TO NAVY DRIVE)

Agency: City of Stockton
State: California
Type of Government: State & Local
NAICS Category:
  • 237110 - Water and Sewer Line and Related Structures Construction
  • 237990 - Other Heavy and Civil Engineering Construction
Posted Date: Feb 28, 2020
Due Date: Apr 2, 2020
Solicitation No: M17023
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Project Number: M17023
General Information
Due Date: April 02, 2020
Opening Time: 3:00 p.m.
Published Date: February 27, 2020
Last Updated: February 26, 2020
Bid Orientation: N/A
Description: REQUEST FOR PROPOSALS (RFP) - PERSHING AVENUE SEWER TRUNK (CHURCH STREET TO NAVY DRIVE)
Provide professional engineering services to prepare the design documents (PSE) to replace approximately 150-feet of existing 12-inch sewer line upsizing approximately 5,628-feet of existing 24-inch diameter sewer trunk line along Church Street and Pershing Avenue between Harrison Street and Navy Drive
Award Date: N/A

Related Links:
Description: URL:
Local Business Preference link
Local Employment Ordinance link
Insurance Requirements link
Construction/Demolition/Recycling Plan/Report link
Prevailing Wage Rates link

Contacts:
Role: Name: Phone: Email:
Rosa Alvarez Project Manager (209) 937-8134 Rosa.Alvarez@stocktonca.gov
Plan Holder's List Analissa Nunez (209) 937-8226 Analissa.Nunez@stocktonca.gov

Questions & Answers
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Submittals:
There are no Submittals to view.

Job Walk & Plan Holder's List:
There are currently no Job Walk documents to view.

Notice:
Document: Request for Proposals

Specifications:
There are no Specification documents to view.

Attachment Preview

REQUEST FOR PROPOSALS
PROFESSIONAL SERVICES
FOR THE
PERSHING AVENUE SEWER TRUNK
(CHURCH STREET TO NAVY DRIVE)
PROJECT NO. M17023
Issued by:
City of Stockton
Public Works Department
22 E. Weber Avenue, Room 301
Stockton, CA 95202
Date Issued: February 27, 2020
Date Proposals Due: April 2, 2020 at 3:00 p.m.
1.0 INTRODUCTION
The City of Stockton (City) is soliciting proposals to provide professional engineering services to
prepare design documents for the Pershing Avenue Sewer Trunk (project).
2.0 BACKGROUND
The project will facilitate the rehabilitation and upsizing of the existing sanitary sewer line that is
deteriorating and/or has the potential for structural failure.
3.0 PROJECT DESCRIPTION
The project includes the rehabilitation of approximately 150-feet of existing 12-inch diameter and
upsizing of approximately 5,628-feet of existing 24-inch diameter sewer trunk line to a 30-inch
sewer trunk line along Church Street and Pershing Avenue between Harrison Street and Navy
Drive (Attachment A – Vicinity Map).
4.0 SCOPE OF WORK
Each consultant shall prepare a detailed scope of services based, in part and at a minimum, on
information presented in the Request for Proposal, and other available information. Consultants
are encouraged to include items that are felt necessary for this project.
4.1 Background Research
The Consultant shall research and review existing topographic mapping, right-of-way maps, “as-
built” plans, record maps, surveys, assessor maps, improvement plans, and other characteristics
for the project. The Consultant shall conduct field reconnaissance of the project limits. The
Consultant shall also conduct field surveys that include collecting topographic information and
locating and referencing any survey monumentation to be compromised by the project.
The Consultant shall identify required permits, prepare all permit applications, and assist the City
with negotiations relative to permit conditions, if required. Permit fees will be paid by the City.
The Consultant will need to prepare utility letters and project location exhibits. Utility requests
need to be on City letter head to avoid paying fees for utility information. The Consultant shall
coordinate and identify existing utilities that will be impacted or cause impact by the proposed
project, and coordinate with the City to the maximum extent possible to route this information to
utility companies.
The Consultant shall review the existing CCTV inspection reports and videos to confirm
deficiencies, locate manholes, and determine the locations of laterals. There are no manhole
inspection reports. The Consultant must coordinate with City to access each manhole once
selected. Existing CCTV inspection reports and videos of the sewer main line will be made
available, if requested. However, the consultant will need to provide a means of transferring these
files via an external hard drive or FTP site. Please note that the City can only provide information
that exists in our files. There may be limited information on some of the videos or there may be
videos missing.
4.2 Environmental Services
Consultant shall determine environmental requirements that apply to this project. Consultant will
be responsible for preparing and submitting all environmental documents required to complete
the project. The City of Stockton (City) will be responsible for paying all fees associated with
environmental permitting.
RFP – PERSHING AVENUE SEWER TRUNK, M17023
PAGE 2 OF 9
4.3 Plans, Specifications, and Estimate
The Consultant shall prepare complete PS&E documents, which include design improvement
plans, traffic control plans, bypassing plans, specifications, and Engineer’s estimate. The traffic
control plans and bypassing plans will be incorporated into the design improvement plans as
actual design sheets (technical specifications will be included to specifications). PS&E
documents shall be prepared according to current City of Stockton Standard Plans and
Specifications and current CA MUTCD, as appropriate.
Prepare a base map showing existing information to facilitate the design of all the necessary
improvements using the City’s latest Benchmark information. The base map limits shall be
sufficient to cover all necessary improvements.
The Consultant shall provide one electronic (pdf format) copy to Engineer and four (4) 24”x36”
sets of plans, one set of specifications, and one Engineer’s estimate at the 50% and 90% design
phases to the City for review and comment. With each stage, the review comments from previous
stages shall be itemized and a written response to each shall be prepared in a comment matrix.
The original red-line comments from the reviewing agency shall be returned with the succeeding
submittal.
The Consultant shall provide one electronic (pdf format) copy at 100% design stage for final
review prior to plotting mylars, and providing final specifications and Engineer’s estimate.
The Consultant is responsible for the final submittal which incorporates all previous review
comments, survey information, technical requirements, right-of-way information, utility
verification/protection, minimum contractor qualifications, regulatory agency permits and
mitigation monitoring requirements, and any applicable encroachment permit requirements, and
City requirements. The Consultant will provide the necessary final PS&E documents in a bid-
ready form. The final submittal shall include:
One complete plan set of reproducible mylars (24”x36”)
Printed, stamped and signed specifications (word and pdf format)
Printed, stamped and signed Engineer’s cost estimate (excel and pdf format)
Drawing files in AutoCAD and pdf format on a CD
Resident Engineer file on a CD (includes all correspondence for City files)
4.4 Public Outreach
The consultant shall provide public outreach sufficient to inform residents, adjacent
businesses, and key stakeholders via newsletter, website, or a combination of methods.
Consultant shall provide a public outreach meeting into their proposal. The public meeting
will include mailing of invitation flyers or cards, providing display boards and easels, and
answering questions asked during the viewing.
4.5 Coordination/Meetings
At a minimum, the consultant shall attend a project kickoff meeting; a design meeting; and a pre-
construction meeting. The Consultant shall establish a clear and consistent communication with
the City to discuss progress of design. The Consultant shall attend meetings (or conference call)
with City as needed to discuss and finalize the design. The Consultant shall provide meeting
minutes for all meetings. This does not include investigative and/or field meetings that Consultant
will need to conduct to execute the intent of the project.
RFP – PERSHING AVENUE SEWER TRUNK, M17023
PAGE 3 OF 9
4.6 Design Support During Bidding and Construction
Consultant shall be available and respond to questions concerning the plans, specifications and
estimates prior to bid opening and prepare contract addenda and letters of clarification. Design
changes needed due to error or omission shall be provided at no additional cost to the City. The
Consultant shall provide supplemental project drawings as needed. Design support services shall
also include any needed consultation with the construction contractor and/or the City Project
Manager.
The Consultant will provide Engineering Services as required during construction. The following
are the minimum required services that will need to be included in the Scope of Services:
Attending the pre-construction meeting;
Reviewing shop drawing submittals;
Responding to requests for information (RFIs);
Preparing clarification sketches;
Performing field observations during construction period; and
Preparing Record Drawings on mylars based upon Contractor field “as-builts”.
4.7 As-built Drawings
The Consultant shall prepare record drawings upon project completion (red-lines from contractor).
The Consultant shall mark up the original mylar sheets with revisions made during construction.
As-built record drawings shall reflect all changes to all improvements constructed. Electronic files
of the as-built drawings (in standard pdf format) and AutoCAD (dwg) shall be provided in addition
to the original as-built mylars.
4.8 Preserving and Perpetuating Survey Monuments
The Consultant shall identify, list, tie out/perform construction staking of survey monuments, and
show existing survey monuments on construction plans. Consultant shall file all pre-construction
Corner Records or Records of Survey with San Joaquin County and submit a copy to the City.
The Corner Records or record of Survey shall show monuments within the area of construction
reasonably subject to removal or disturbance not shown on a recent record document. The
Consultant shall include language in the PS&E package to preserve all monumentation affected
by the work being performed in accordance with Section 8771 of the Professional Land Surveyors
Act in the Business and Professionals Code of the State of California.
4.9 Rights of Entry
Consultant shall assist the City in obtaining rights of entry documentation from property owners
where work is required on their property. Consultant shall send out letters to property owners
with a right of entry form (provided by the City) and any exhibits needed to adequately portray the
work to be done. These documents are meant for minor conform work, service interruptions,
property encroachments, potential damage to property, etc. that is needed.
RFP – PERSHING AVENUE SEWER TRUNK, M17023
PAGE 4 OF 9
5.0 PROJECT GENERAL INFORMATION
5.1 Proposal Submissions
Proposals shall be submitted no later than 3:00 PM on April 2, 2020 to:
CITY OF STOCKTON
PUBLIC WORKS DEPARTMENT
22 E. WEBER AVENUE, ROOM 301
STOCKTON, CA 95202
ATTN: ROSA ALVAREZ
The proposal should be firmly sealed in an envelope which will clearly be marked on the outside
with “PERSHING AVENUE SEWER TRUNK LINE” for the City of Stockton (Project No.
M17023). The cost proposal for the project shall be submitted in a separate sealed envelope
inside the proposal.
Late Proposals will not be accepted.
5.2 Acceptance or Rejection of Proposal
The City reserves the right to negotiate an agreement with the firm submitting the highest-ranking
proposal. Also, the City reserves the right to reject any and all proposals or to waive any
irregularity in a proposal if it is deemed to be in the best interest of the City. Failure to submit all
requested information could be grounds to reject the proposal.
5.3 Proposal Questions and Requests for Clarification
Any question or request for clarification shall be submitted in writing to:
Rosa.Alvarez@stocktonca.gov
Requests for clarification shall be submitted at least seven (7) business days prior to the proposal
due date. If a response warrants an addendum to the RFP, such addendum will be posted on
bidflash at least two days prior to the proposal due date. It is the proposer’s responsibility to
check the website for any addendums or responses to questions. The website address is as
follows:
http://www.stocktongov.com/services/business/bidflash/pw.html?dept=Public_Works
5.4 Causes for Disqualification
Any of the following may be considered cause to disqualify a proposal:
A. Evidence of collusion among proponents;
B. Any attempt to improperly influence any member of the evaluation panel;
C. Any attempt to communicate in any manner with a City of Stockton elected official during
the RFP/bid process will, and shall be, just cause for disqualification/rejection of
proponent’s proposal/Proponent’s bid submittal and considered non-responsive.
D. A proponent's default in any operation of a professional services agreement which resulted
in termination of that agreement; and/or
E. Existence of any lawsuit, unresolved contractual claim, or dispute between proponent and
the City.
F. No person, firm, or corporation shall be allowed to make or file or be interested in more
than one bid for the same supplies, services, or both; provided, however, that subcontract
RFP – PERSHING AVENUE SEWER TRUNK, M17023
PAGE 5 OF 9

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