Request For Proposals (RFP) 2026-1569AJ Repair FIre Damage @ 1569 A J Street

REQUEST FOR PROPOSALS (RFP) NO. 2026-1569AJ- Repair Fire Damage at 1569 A J Street
Insurance Claim
RFP Document
Part I- General Information
1.1 Introduction
1.2 Purpose
1.3 Method of Solicitation
1.4 Obtain Copies of this Solicitation
Part II- Supplemental Instructions to Respondents
2.1 Submission of Proposals
2.2 Interpretation/Questions
2.3 Addendum and Update Procedures for the RFP
2.4 Proposal Format
2.5 Submittal Forms
2.6 Acceptance of Proposals
2.7 Time for Reviewing Proposals
2.8 Withdrawal of Proposals
2.9 Award of Contract
2.10 HUD Debarment and Suspension List
2.11 Certification of Legal Entity
2.12 Cost Borne by Respondent
2.13 Best Available Data
2.14 Contact with ACHA, Staff, Board Members and Residents
2.15 Licenses and Insurance
2.16 Respondent Responsibilities
2.17 No Claim Against ACHA
Part III- Submission Requirements
3.1 Staffing and Qualifications
3.2 Relevant Experience and Past Performance
3.3 References
3.4 Respondent's Approach and Response to Scope of Service
3.5 Proposal Cost
3.6 Required Certifications/Forms
Part IV- Scope of Services
Alexander City Housing Authority
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REQUEST FOR PROPOSALS (RFP) NO. 2026-1569AJ- Repair Fire Damage at 1569 A J Street
Insurance Claim
Part V- Procurement Process
5.1 Proposal Evaluation/Contract Award
5.2 Evaluation Criteria
5.3 Summary of Evaluation Criteria
PART 1- General Information
1.1 Introduction
T he Alexander City Housing Authority (hereinafter, "HA" or "ACHA") is a public entity that
was formed to provide federally subsidized housing and housing assistance to low income
families, within Alexander City, Alabama. The HA is headed by an Executive Director (ED)
and is governed by a five-person board of commissioners and is subject to the
requirements of Title 24 of the Code of Federal Regulations (hereinafter, "CFR") and the
HA's procurement policy.
1.2 Purpose
The Alexander City Housing Authority (ACHA) seeks proposals from qualified, bonded, and
licensed contractors to Repair Fire Damage at 1569 A J Street
1.3 Method of Solicitation
ACHA is soliciting competitive proposals from qualified, bonded, and licensed Contractors
with a documented record of accomplishments providing the required services. The
Request for Proposals (RFP) seeks to identify potential providers for the scope of services
listed herein.
1.4 Obtain Copies of this Solicitation
Single copies of the RFP package may be obtained, at no cost by:
1. Visiting the ACHA's website at: www.alexcityhousing.org
2. Downloading at the Housing Agency Marketplace (E-procurement) at
https://ha.internationaleprocurement.com
3. Requesting via email to michellewingler@alexcityhousing.org
Part II-Instructions for Submitting Proposals
2.1 Submission of Proposals
Respondents should submit one (1) hard copy of their proposal. The original submission
shall be dated and signed by an authorized official of the company. Proposals must be
submitted in a sealed envelope that shows the Contractor's name and address, and clearly
written on the outside of the sealed envelope must be the words "Repair Fire Damage at
1569 A J Street (RFP 2026-1569AJ)- no later than the deadline for submittal of Wednesday,
May 6, 2026, at 2:00 pm (CST). and the Contractors name must be enclosed in the sealed
envelope with the hard copy
Alexander City Housing Authority
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REQUEST FOR PROPOSALS (RFP) NO. 2026-1569AJ- Repair Fire Damage at 1569 A J Street
Insurance Claim
Proposals received after the deadline and time may be determined unacceptable. Refer to
form HUD 5369 B, Section 6, regarding late submissions and withdrawals.
All proposals must be submitted in accordance with the conditions and instructions
provided herein and must remain open for acceptance for one hundred and eighty (180)
days from the due date. Proposals should demonstrate detailed plans on how the
Respondent intends to provide the required services in a manner that will result in the
successful and timely completion of the service(s). In addition, the proposal should
demonstrate the Respondent's capacity and readiness to perform the Scope of Services
immediately upon execution of a contract with ACHA. Finally, the proposal should include
evidence of the Respondent's previous experience and qualifications, relative to the
provision of such services.
2.2 Interpretation/Questions
During the period between issuance of this RFP and the proposal due date, no oral
interpretation of the RFP's requirements will be given to any prospective respondent.
Requests for interpretation must be made, in writing, by the questions due date and time
as indicated on the coversheet (first page) of the RFP and sent to: Email:
michellewingler@alexcityhousing.org
2.3 Addendum and Update Procedures for the RFP
During the period of advertisement for this RFP, ACHA may wish to amend, add to, or
delete from, the contents of this RFP. In such situations, ACHA will issue an addendum to
the RFP setting forth the nature of the modification(s). ACHA will email (or send via
regular postal mail or fax upon request) any addenda to Respondents of this RFP
solicitation. Interested parties may also view addenda on ACHA's website
www.alexcityhousing.org or at the Housing Agency Marketplace at
https://ha.internationaleprocurement.com. It shall be the responsibility of each
Respondent to ensure they have any/all addenda relative to this RFP.
2.4 Proposal Format
All proposals shall be submitted in 8 12 x 11-inch format, preferably in three (3) ring
binders. Larger size pages or inserts may be used, provided they fold into 8 12 x 11 inches.
Inserts shall not be stapled together. All copies of the submittal must be identical in
content and organization. The format of the Respondent's proposal should be structured
the same as the format of the RFP. Proposals should be organized into sections and tabbed
for ease of review. Respondents must provide a comprehensive Table of Contents at the
front of the proposal. The proposal also must be organized in response to the Submission
Requirements. The front cover of the proposal should bear the name and number of the
RFP, the date, and the Respondent's name, address, phone number and email address.
2.5 Submittal Forms
Provided, as a part of the proposal, all required certifications and HUD forms, ACHA forms,
licenses, and proof of insurance. All forms that require a signature or initials must bear
an original initial or signature.
Alexander City Housing Authority
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REQUEST FOR PROPOSALS (RFP) NO. 2026-1569AJ- Repair Fire Damage at 1569 A J Street
Insurance Claim
2.6 Acceptance of Proposals
Proposals must be signed, sealed, and received in complete form at ACHA, no later than
the proposal closing date and time. Proposals submitted after the designated closing date
and time could potentially not be accepted and could potentially be returned unopened to
the originator.
ACHA reserves the right to accept or reject any or all proposals, to take exception to these
RFP specifications or to waive any formalities. Respondents may be excluded from further
considerations for failure to comply with the specifications of this RFP.
ACHA reserves the right to reject the proposal of Respondents, who have previously failed
to perform properly or to complete a contract on time of a similar nature. ACHA also
reserves the right to reject proposals of Respondents who habitually, without just cause,
neglect the payment of bills, or disregard their obligations to subcontractors, providers of
materials, or employees.
2.7 Time for Reviewing Proposals
Proposals received prior to the closing date and time will be securely kept unopened until
the closing date and time. Proposals received after the closing date and time could
potentially not be considered. ACHA's Evaluation Committee, appointed by the Executive
Director, will evaluate all proposals properly received.
The Evaluation Committee will analyze proposals within 180 days of the date and time
due and make a recommendation for the award of contract or not to award, to the ACHA
Executive Director.
2.8 Withdrawal of Proposals
Proposals may be withdrawn by written notice received any time before the contract
award. Proposals may be withdrawn in person by Respondent or its authorized
representative if the identity of such representative is established and a signed receipt of
the withdrawn proposal is received by ACHA prior to the contract award.
2.9 Award of Contract
ACHA reserves the right to make an award based solely on the proposals or to negotiate
further with the Respondent(s). The Respondent(s) selected for the award will be chosen
based on an assessment of the greatest benefit to the ACHA, not necessarily based on
lowest cost. ACHA also reserves the right to negotiate and award any element of the RFP,
make multiple awards, reject any or all proposals or waive any minor irregularities or
technicalities in proposal received as in the best interest of ACHA. Contract shall be
awarded to the Respondent(s) submitting a proposal according to the evaluation criteria
contained herein. ACHA reserves the right to interview or receive demonstrations of
products/services from one or more Respondent(s) whose submittals are evaluated above
the acceptable 75 points as detailed in Section 5.1 Proposal Evaluation/Contract Award.
The Respondent(s) to whom the award is made will be notified at the earliest practical
date.
Alexander City Housing Authority
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REQUEST FOR PROPOSALS (RFP) NO. 2026-1569AJ- Repair Fire Damage at 1569 A J Street
Insurance Claim
Contract Terms
ACHA anticipates the award of the contract for a suitable period to complete the scope
of services listed in this RFP.
2.10 HUD Debarment and Suspension List
The Respondent and all subcontractors' names or businesses must not appear on the
HUD's Debarment and Suspension list.
2.11 Certification of Legal Entity
Prior to execution of the contract agreement, the Respondent shall certify that joint
ventures, partnerships, team agreements, new corporations, or other entities that either
exist or will be formal structures are, or will be, legal and binding under the Alabama
State Law.
2.12 Cost Borne by Respondent
All costs related to the preparation of this RFP and any related activities are the
responsibility of the Respondent. ACHA assumes no liability for any costs incurred by the
Respondent throughout the entire selection process.
2.13 Best Available Data
All information contained in the RFP is the best data available to ACHA at the time the
RFP was prepared. The information given in the RFP is not intended as representation
having binding legal effect. This information is furnished for the convenience of
Respondents and ACHA assumes no liability for any errors or omissions.
2.14 Contact with ACHA Staff, Board Members and Residents
Beyond the above referenced written communications, Respondents and their
representatives may not make any other form of contact with ACHA staff, Board
members, or residents. Any improper contact by or on behalf of Respondents may be
grounds for disqualification.
2.15 Licenses and Insurance
The awarded individual/firm shall have and maintain all required licenses necessary to
conduct business in the City of Alexander City and the State of Alabama. All licenses must
be kept up to date for the duration of any ensuing contract. Copies of all licenses must
be in the Procurement/Contract office prior to contract execution.
Prior to contract award and for the duration of the contract, the successful proposer will
be required to provide proof of insurance (as outlines) and the ACHA shall be named as an
additional insured.
Alexander City Housing Authority
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REQUEST FOR PROPOSALS (RFP) NO. 2026-1569AJ- Repair Fire Damage at 1569 A J Street
Insurance Claim
Professional Liability (and/or Errors & Omissions) Coverage $1,000,000 each
occurrence
General Liability Coverage $1,000,000 each
occurrence
Comprehensive Automobile Liability Coverage $1,000,000 each
occurrence
Workers' Compensation with Statutory Limits of the State of AL
2.16 Respondent Responsibilities
Each Respondent is presumed by ACHA to have thoroughly studied this RFP and become
familiar with the contents, locations, and nature of requests. Any failure to understand
completely any aspect of this RFP is the responsibility of the Respondent.
2.17 No Claim Against ACHA
The Respondent shall not obtain, by submitting a proposal in response to this RFP, any
claim against ACHA's property for reason of all or any part of any of the following: the
selection process; the rejection of any or all offers; the acceptance of any offer; entering
into any agreements or the failure to enter any agreements; any statement,
representations, acts or omissions of ACHA or any person or entity acting on its behalf;
the exercise of any discretion set forth in or concerning any of the foregoing; and any
other matters arising out of the foregoing.
PART III- SUBMISSION REQUIRMENTS
3.1 Tabbed Proposal Submittal
The Agency intends to retain the Contractor pursuant to a "Best Value" basis, not a "Low
Bid "basis ("Best Value", in that the Agency will, as detailed within the following Section
5.2, consider factors other than cost in making the award decision). Therefore, so that the
Agency can properly evaluate the offers received, all proposals submitted in response to
this RFP must be formatted in accordance with the sequence noted within the table
below. Each category must be separated by numbered index dividers, which number
extends so that each tab can be located without opening the proposal and labeled with
the corresponding tab reference also noted below. Inserts shall not be stapled together.
None of the proposed services may conflict with any requirement the Agency has
published herein or has issued by addendum.
RFP Tab
Section No. Description
3.1.1 1 Form of Proposal. This 2-page Form must be fully completed. Executed
where provided thereon and submitted under this tab as a part of the
proposal submittal.
3.1.2 2 Form HUD-5369-C Certifications and Representations of Offers Non-
Construction,
Form HUD SF-LLL Disclosure of Lobbying Activities,
Form HUD 50071 Certification of Payments to Influence Federal
Transactions,
Form HUD 50070 Certification for a Drug-Free Workplace,
Form HUD 2530 Previous Participation Certification,
Certificate as to Corporate Principle Form,
Alexander City Housing Authority
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REQUEST FOR PROPOSALS (RFP) NO. 2026-1569AJ- Repair Fire Damage at 1569 A J Street
Insurance Claim
Non-Collusive Form
These forms must be fully completed, executed where provided
thereon and submitted under this tab as a part of the proposal
submittal, where applicable.
3.1.3 3 Profile of Firm Form. This 2-page Form must be fully completed,
executed, and submitted under this tab as a part of the proposal
submittal.
3.1.4 4 Proposed Services. Respondent shall place under this tab
documentation further explaining the firm's services and showing how
the firm intends to fulfill the requirements of the Scope of Services
listed in the preceding Section Part IV herein, including, but not limited
to:
3.1.4.1 The proposer's DEMONSTRATED UNDERSTANDING of the AGENCY'S
REQUIREMENTS and REQUESTED SERVICES.
3.1.4.2 APPROPRIATE TECHNICAL APPROACH and the QUALITY of the SERVICES
PROPOSED. Provide a detailed narrative that demonstrates the
approach and the ability of the Contractor to complete the services
outlined in the Scope of Work.
3.1.4.3 TECHNICAL CAPABILITIES (in terms of personnel) and the MANAGEMENT
PLAN.
3.1.4.4 The proposer's DEMONSTRATED EXPERIENCE in performing similar work
and DEMONSTRATED SUCCESSFUL PAST PERFORMANCE. Identify similar
or related work performed for public housing authorities or other
companies that has been completed to date or is currently active.
3.1.4.5 If appropriate, how staff are retained, screened, trained and
monitored.
3.1.4.6 Approach to QUALITY CONTROL
3.1.4.7 An explanation and copies of forms that will be used and reports that
will be submitted and the method of such reports (i.e., written; fax;
internet; etc.)
3.1.4.8 A complete description of the products and services the firm provides.
3.1.5 5 Managerial Capacity/Financial Viability/Staffing Plan. The proposer's
entity must submit under this tab a concise description of its
managerial and financial capacity to deliver the proposed services,
including brief professional resumes for the persons identified within
areas (5) and (6) of the Profile of Firm Form.
3.1.6 6 Client Information. The proposer shall submit a listing of former or
current clients, including any other Public Housing Authority, for
whom the proposer has performed similar or like services to those
being proposed herein. The listing shall, at a minimum, include:
3.1.6.1 The client's name;
3.1.6.2 The client's contact name;
3.1.6.3 The client's telephone number and email address;
3.1.6.4 A brief description and scope of the service(s) and the dates the
services were provided inclusive of duration of projects or projected
completion date of current/active projects and dollar value of
contracted services.
3.1.7 7 Equal Employment Opportunity/Supplier Diversity. The proposer must
submit under this tab a copy of its Equal Opportunity Employment
Policy and a complete description of the positive steps it will take to
Alexander City Housing Authority
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REQUEST FOR PROPOSALS (RFP) NO. 2026-1569AJ- Repair Fire Damage at 1569 A J Street
Insurance Claim
ensure supplier diversity (e.g., small, minority, and women-owned
businesses).
3.1.8 8 Subcontractor/Joint Venture Information. The proposer shall identify
hereunder whether he/she intends to use any subcontractors for this
job, if awarded, and/or if the proposal is a joint venture with another
firm. Please remember that all information required from the proposer
under the preceding tabs must also be included for any major
subcontractors (10% or more) or from any joint venture. If the
Respondent is a joint venture, or another entity formed solely for
responding to this RFP, provide evidence of prior successful
collaborations. Proposer will submit under tab 3 a Profile of Firm for each
subcontractor /joint venture that he/she intends on utilizing.
3.1.9 9 Section 3 Plan, Clause Compliance Commitment Form and Participation
Election Form Documentation. All respondents must read the attached
Section 3 Plan (Exhibit A). All respondents must read, sign, and submit
the Section 3 Clause Compliance Commitment Form and Section 3
Participation Election Form. Any respondent who is Certified Section
3 Business must include the certification, along with the Section 3
Business Concern Certification Form. These forms shall be included
under this tab and be fully completed and executed. These forms are
attached hereto as Exhibit A1.
3.1.10 10 Other Information. The proposer may include hereunder any other
general information that the proposer believes is appropriate to assist
the Agency in its evaluation.
3.1.11 No Information Placed under a Tab. If no information is to be placed under any
of the above noted tabs, please place there under a statement such as "NO
INFORMATION IS BEING PLACED UNDER THIS TAB" or "THIS TAB LEFT
INTENTIONALLY BLANK". DO NOT eliminate any of the tabs
3.1.12 Proposal Submittal Binding Method. It is preferable and recommended that the
proposer bind the proposal submittals in such a manner that the Agency can,
if needed, remove the binding (i.e., "comb-type;" etc.) or remove the pages
from the cover (i.e., 3-ring binder; etc.) to make copies, and then conveniently
return the proposal submittal to its original condition.
3.2 Proposal Pricing/Cost
Respondents shall provide a fixed proposed cost for the completion of the items listed in
the Scope of Work. The submitted price shall be presented on the First Page of Submitted
Proposal.
3.3 Required Certifications/Forms
Each proposal shall contain an executed copy, if applicable, of the following HUD and ACHA
forms, which are attached herein. If a form does not apply, please state 'not applicable'
and include in the proposal submission:
Form of Proposal
Profile of Firm Form
Certificate as to Corporate Principle Form
Non-Collusive Form
Alexander City Housing Authority
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REQUEST FOR PROPOSALS (RFP) NO. 2026-1569AJ- Repair Fire Damage at 1569 A J Street
Insurance Claim
Form HUD 5369-B Instructions to Offerors-Non-Construction
Form HUD 5369-C Certifications and Representations of Offerors-Non-
Construction Contract
Form HUD SF-LLL Disclosure of Lobbying Activities
Form HUD 50071 Certification of Payments to Influence Federal Transactions
Form HUD 50070 Certification for a Drug-Free Workplace
Form HUD 2530 Previous Participation Certification
PART IV- SCOPE OF SERVICES
The Respondent shall perform such services as required by ACHA to complete the work as
defined herein and shall provide labor, equipment, and services necessary to perform and
complete, in an acceptable manner, the tasks contemplated or otherwise required herein
in accordance with. Please note the provided attachment - Scope-Report -
Scope of Work is as follows:
* A site visit is required
* Contractor shall provide all material, tools, and labor necessary to reconstruct
complete apartment damaged from fire to make move in ready
* Work shall include everything noted in insurance scope of work and any additional
items requested by ACHA needed to return unit to like new condition
* Contractor to remove all interior contents and damaged materials & dispose of
properly
* Contractor shall provide smoke remediation throughout entire apartment
* Contractor to replace all damaged windows with comparable white or aluminum
framed windows, including outside heavy-duty screen. Trim and caulk interior &
exterior.
* Contractor shall repair all damage of the framing material including the removal
of charred wood
* Contractor shall replace all damaged plumbing and fixtures above the foundation
* All large appliance receptacles must be a 4- prong type if they are 220 volt
* Contractor shall ensure that all new light fixtures are LED or have LED bulbs
installed.
* Contractor shall install new bathroom vent fan and any bathroom fixtures or
accessories
* Contractor shall install new enameled steel tub in white
* Contractor shall install tile tub surround
Alexander City Housing Authority
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REQUEST FOR PROPOSALS (RFP) NO. 2026-1569AJ- Repair Fire Damage at 1569 A J Street
Insurance Claim
* Contractor shall install new vanity cabinet, sink, and medicine cabinet
* Contractor shall install proper R factor insulation in all walls and ceilings
* Contractor shall install new drywall, finish smooth (no texture), prime and paint.
Use moisture resistant drywall in bathroom
* All paint types and colors must be Sherwin Williams brand and ACHA standard colors
* All trim and millwork must be square stock style. Prime, paint and caulk to match
walls. Caulk any existing trim as needed
* All closet rods and shelving must be replaced with equivalent materials
* Contractor shall clean and wax all floors after all major work has been completed
* All work must be in compliance with all required codes for residential construction
* All materials should match existing materials as closely as possible. Any deviation
from this must be discussed and accepted by ACHA before proceeding with work
* Any construction issues not noted in insurance scope of work, but become revealed
during construction must be immediately brought to the attention of ACHA
* During construction, the area must be kept clean and safe at all times
* Contractor must provide own power until the power to unit is restored
* Contractor must provide dumpster for debris
* Contractor must provide restroom facilities for workers
PART V-PROCUREMENT PROCESS
5.1 Proposal Evaluation/Contract Award
Proposals received in response to this solicitation will be evaluated using the following
evaluation process.
a. The evaluation process will be used to determine the Contractors that will comprise
the short list, from which final selection for contract award will ultimately be
made.
1) During the evaluation process, technical proposals will be evaluated and
scored by an Evaluation Committee.
2) Each member of the Evaluation Committee will score each proposal.
Alexander City Housing Authority
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