The City of Dalton
Parks and Recreation Department
REQUEST FOR SEALED COMPETITIVE PROPOSAL – advertised on 8/3/2026
Sealed Envelope shall be marked with the following information:
SYNTHETIC TURF FIELD REPLACEMENT- Broaddus/Durkin Soccer Fields
SCHEDULE OF EVENTS
MANDATORY Pre-RFP Meeting and site visit –
August 12, 2026
RFP’s will not be accepted if proposer does not attend
Mack Gaston Community Center
Pre-RFP Meeting.
10 am. Please try to visit the site before
the meeting.
Deadline for request for clarifications and questions.
Deadline for questions:
Any possible exceptions to the bid specification
August 20, 2026, 3pm
and/or terms and conditions should be addressed
during this phase. These requests will be answered in
Final Published Addendum:
an addendum and must be emailed to:
August 25, 2026, 3pm
mhendricks@daltonga.gov
Sealed competitive proposals will be accepted until
the due date and time. Any late submittals received
September 1, 2026
will not be considered. Proposals must be submitted
2 pm
to The City of Dalton Finance Department located at WILL NOT BE A PUBLIC OPENING
300 West Waugh Street, Dalton, Georgia, 30720.
THIS FORM MUST BE SIGNED AND SUBMITTED TO BE CONSIDERED FOR
AWARD
COMPANY NAME:
DATE:
MAILING ADDRESS:
PHONE:
CITY:
FAX:
STATE:
ZIP:
SSN OR FEDERAL TAX ID:
EMAIL:
PRINTED NAME:
TITLE OF AUTHORIZED
REPRESENTATIVE:
AUTHORIZED SIGNATURE:
*The posting of additional addenda may be required, and it is the responsibility of the Offeror to ensure
that they review the City’s website for any additional addenda, and that they submit acknowledgement of
all applicable addenda (on the included form) with their solicitation. Offeror should not expect to be
individually notified by the City of Dalton.
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TABLE OF CONTENTS
DALTON SOCCER COMPLEX PROJECT
Division 0 – Bid Requirements
00010
Request for Proposals ............................................................ 3
00020
Instructions to Proposers........................................................ 6
00080
Proposal Form - Exhibit “A” ................................................. 10
00130
Bid Bond – Exhibit “B” ......................................................... 13
E-Verify Affidavit ............................................................... 16
Proposal Checklist ............................................................... 17
Additional Project Details ................................................... 18
Package Label…................................................................ 22
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NAME OF PROJECT: “SYNTHETIC TURF FIELD REPLACEMENT- Broaddus/Durkin
Soccer Fields”
NAME OF OWNER: THE CITY OF DALTON, GEORGIA
THE CITY OF DALTON (the “City”), pursuant to the provisions of O.C.G.A. § 36-91-1, et.
seq., herein seeks sealed competitive Proposals from Contractors for the construction of the:
“SYNTHETIC TURF FIELD REPLACEMENT FOR:Broaddus/Durkin Soccer Fields”,
Location:
Broaddus/Durkin Soccer Fields – 310 Smith Industrial Blvd, Dalton, GA, 30721
The requirements for construction of the Project, and the duties and responsibilities of the
contractor whose Proposal is accepted, are set forth in the Request for Proposals issued by the
City. Contractors interested in submitting Proposals must obtain Request for Proposals (RFP) on
City’s website https://www.daltonga.gov/rfps
Michael Hendricks, mhendricks@daltonga.gov will be contact person for questions. All
Proposers are required to attend the MANDATORY pre-proposal meeting to submit
RFP.
As allowed by the Local Government Public Works Construction law, the City may offer a
period for discussions, negotiations, and revisions to proposals after they submitted for the
purpose of obtaining best and final offers.
Included in RFP packet will be Instructions to Proposers, Proposal Form which must be
fully completed and submitted along with Bid Bond, and Executed E-Verify affidavit.
Proposals not including executed E-verify affidavit will be automatically rejected. The
Contract Documents require, among other things, the furnishing of all materials, labor, and
equipment for construction of the Project. The City reserves the right to make available other
relevant documents or information concerning the Project.
Any Proposal submitted in response to this Request should comply strictly with all requirements
set forth in the Instructions to Proposers. Any such Proposal must contain the completed
Proposal Form setting forth the contractor’s proposed lump sum contract price for full and
complete construction of the Project in conformity with all requirements of this RFP. When a
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proposal lump sum exceeds $100,000 then the proposal must include a fully executed Bid Bond
in the amount of five percent (5%) of the proposed lump sum contract price.
Any Contractor that intends to submit a proposal must complete the City of Dalton Vendor
Packet and be an approved active Vendor with the City. Applications can be obtained from the
Finance Department or online at https://www.daltonga.gov/finance/page/vendor-packets
For any work requiring a specialty or professional license, only licensed subcontractors may
be submitted for consideration, and copies of all applicable licenses shall be attached to the
Contractor’s proposal.
In evaluating Proposals, the City may seek additional information from any contractor
concerning such contractor’s Proposal or its qualifications to construct the Project. The City
reserves the right to short-list and interview Contractors to obtain further information on the
proposed products or qualifications.
The City intends to award the construction contract to the responsible and responsive contractor
whose Proposal is determined in writing to be the most advantageous according to the following
evaluation factors which are listed in their order of relative importance:
A. The Contractor’s proposed synthetic turf system including durability, cost of ownership,
specific application, player safety, warranty, and maintenance. (35 Points)
B. The contractor’s proposed sum of contract price for full and complete construction of the
Project in conformity with all requirements of the Contract Documents. (30 Points)
C. The installer’s qualifications, certifications, experience, and references in constructing
and completing similar projects on schedule and within budget including at least five
projects comparable in size and scope to this project. For purposes of this factor, the
Project should not be more than 30 percent greater in scope or cost than the similar
projects identified by contractor. (25 Points)
D. The completeness and accuracy of proposals. (10 Points)
All Proposals must include the label on the last page of this document on the front of their RFP
package. This label must be affixed to the outside of the envelope or package. Failure to attach
the label may result in your Proposal being opened in error or not routed to the proper location
for consideration. No RFP will be accepted after the date and time specified. Document should
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be received by the City of Dalton Finance Department located at 300 West Waugh Street,
Dalton, Georgia 30720 no later than September 1, 2026, 2:00 PM.
A total of 2 copies of the RFP, tabbed, in bound notebooks are required. At the discretion of the
City, and in conformity with the applicable provisions of Georgia Law, the City may afford
contractors an opportunity for subsequent discussion, negotiation, and revision of Proposals.
The City reserves the right to reject any or all Proposals and to waive any technicalities or
formalities. Incomplete proposals will not be considered by the City.
Contractors are responsible for ensuring Proposals comply with Georgia law, including but not
limited to all state and local laws, rules, regulations, ordinances, and policies. Any Proposal
must include an affidavit meeting all requirements of O.C.G.A. § 13-10-91 verifying
compliance with applicable Federal work authorization program. The form for such affidavit is
attached as an exhibit to the Instructions to Proposers.
Any Proposal submitted in response to this Request shall remain open for acceptance by the City,
and same shall be honored by the contractor, for a period of sixty (60) days from the date set
forth hereinabove for the receipt of Proposals. Any questions or comments concerning this
Request for Proposals should be addressed in writing to The City of Dalton Finance Department,
300 West Waugh Street, Dalton, Ga 30720.
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This page summarizes the opportunity, including an overview and a preview of the attached documents.