Request for Proposals-Parks Master Plan Update

Agency:	City of Estacada
State:	Oregon
Type of Government:	State & Local
NAICS Category:	541310 - Architectural Services 541320 - Landscape Architectural Services
Posted Date:	Jan 5, 2026
Due Date:	Feb 5, 2026
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Status

open

Close Date

Thursday, February 5, 2026 at 4 p.m.

Category RFPs & Bids

Contact Info Contact Person

Allan Wilson

Phone Number

(503) 630-8260

Planning Email Contact

The City of Estacada, Oregon is requesting proposals from experienced, professional consultants for a comprehensive update to the City’s Parks Master Plan.

This RFP contains the necessary information to understand the desired qualifications, the consultant selection process, and the required documentation in submitting a proposal.

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CITY OF ESTACADA

REQUEST FOR PROPOSALS (RFP)

for

Parks Master Plan Comprehensive Update

Issue Date: January 5, 2026

Proposal Due Date: February 5, 2026

Table of Contents

Table of Contents...............................................................................................................................1

1.1 Purpose and Invitation............................................................................................................3

1.2 Background .............................................................................................................................3

1.3 Schedule...................................................................................................................................4

1.4 RFP Contact ..............................................................................................................................4

1.5 Proposal Withdrawal ................................................................................................................4

1.6 Acceptance, Rejection, or Award of Proposals ...........................................................................4

1.7 Evaluation and Selection of Consultant .....................................................................................5

1.8 Protest of Contract Awards .......................................................................................................5

1.9 Public Records ..........................................................................................................................6

SECTION 2 – SCOPE OF WORK .............................................................................................................7

2.1 Scope of Work ..........................................................................................................................7

SECTION 3 – PROPOSAL FORMAT AND SUBMISSION..........................................................................10

3.1 Proposal Submittal .................................................................................................................10

3.2 Proposal Format .....................................................................................................................10

3.3 Recycled Products Statement..................................................................................................10

SECTION 4 – EVALUATION CRITERIA..................................................................................................11

4.1 Cover Letter............................................................................................................................11

4.3 Project Understanding & Approach .........................................................................................11

4.5 Proposed Schedule .................................................................................................................11

4.6 Past Project Examples .............................................................................................................11

4.7 Project Team Organization......................................................................................................12

4.8 Interview................................................................................................................................12

SECTION 5 – CONTRACT REQUIREMENTS ..........................................................................................13

5.1 General Contract Requirements ..............................................................................................13

5.2 Payment.................................................................................................................................13

5.3 Insurance ...............................................................................................................................13

5.4 Federal/State/Local Requirements..........................................................................................13

APPENDIX ........................................................................................................................................14

Attachment “A” Personal Services Contract.......................................................................................15

SECTION 1 – SCOPE OF SERVICES...........................................................................................................15

SECTION 2 – DUTIES OF CONSULTANT ....................................................................................................15

SECTION 3 – DUTIES OF CITY ................................................................................................................15

SECTION 4 – TERM ............................................................................................................................16

SECTION 5 – PAYMENT .......................................................................................................................16

Section 6 – Termination ................................................................................................................16

SECTION 7 – OWNERSHIP OF DOCUMENTS ..............................................................................................16

SECTION 8 – CONFIDENTIALITY .............................................................................................................16

SECTION 9 – INTEREST OF CONSULTANT .................................................................................................16

SECTION 10 – CONSULTANT’S STATUS....................................................................................................16

Section 11 – Indemnity .................................................................................................................16

Section 12 – Insurance ..................................................................................................................17

SECTION 13 – NO ASSIGNABILITY ..........................................................................................................17

SECTION 14 – RELIANCE UPON PROFESSIONAL SKILL OF CONSULTANT ............................................................17

SECTION 15 – WAIVERS......................................................................................................................17

SECTION 16 – STATE PUBLIC CONTRACT PROVISIONS .................................................................................17

SECTION 17 – ATTORNEY FEES..............................................................................................................19

SECTION 18 – NOTICES.......................................................................................................................19

SECTION 19 – AGREEMENT CONTAINS ALL UNDERSTANDINGS; AMENDMENT...................................................19

SECTION 20 – GOVERNING LAW ...........................................................................................................19

CITY OF ESTACADA: CONSULTANT:..........................................................................................19

Attachment “B” Certificate of Non-Discrimination.............................................................................20

SECTION 1 – GENERAL INFORMATION

1.1 Purpose and Invitation

The City of Estacada, Oregon is requesting proposals from experienced, professional consultants for a

comprehensive update to the City’s Parks Master Plan.

This RFP contains the necessary information to understand the desired qualifications, the consultant selection

process, and the required documentation in submitting a proposal. Procurement documents may be obtained

from the City’s website at: https://www.cityofestacada.org/government/bids-rfps-rfqs/.

1.2 Background

The City of Estacada has approximately 6,000 residents and is located 23 miles southeast of Portland in

Clackamas County, Oregon. The City and its residents take great pride in the parks and access to nature that

Estacada offers.

There are currently five developed parks in the City: Wade Creek Park, Fred Campanella Memorial City Park,

Cazadero Heights Park, Overlook Park, and Gardiner Park. The City maintains the Lake Shore Trail which

connects downtown to Timber Park, which is owned and maintained by PGE. The City has plans to demolish

the current wastewater treatment facility, and turn the old facility site into park space upon completion of

the new facility.

More detail on Estacada’s parks can be found here: https://www.cityofestacada.org/community-

visitors/parks/

1.3 Schedule

Action

Solicitation Advertisement

Optional Pre-Proposal Meeting*

Location

News Publications, City

Website, Socials Media

Zoom

Date

1/5/2026

1/20/2026

Time

4:00 PM

Responses to Pre-Proposal Questions

Distributed by City

Email, City Website

1/27/2026

Proposals Due

City Hall

2/5/2026 4:00 PM

Interviews (if held)

Zoom/Teams

2/11 - 2/12

TBD

Notice of Intent to Award Contract

Contract Negotiations with Successful

Proposer(s)

Challenge Period Expires

City Council Approval of Contract

Begin Contract (Estimated)

Estacada Council

Chambers

2/16/2026

2/23 - 3/3

2/23/2026

3/9/2026

3/10/2026

6:00 PM

Desired Project Completion

3/31/2027

These dates are approximate and subject to change at the sole discretion of the City

*Please register with the City staff contact for this RFP at least two working days prior to the scheduled

Pre-Proposal Meeting.

1.4 RFP Contact

All correspondence regarding this RFP should be directed to:

Allan Wilson, Senior Planner, at planning@cityofestacada.org or 503-630-8260.

1.5 Proposal Withdrawal

Any proposal may be withdrawn at any time before the “Proposal Due” date and the time specified in Section

1.3, by providing a written request for the withdrawal of the proposal to the City. A duly authorized

representative of the firm shall execute the request. Withdrawal of a proposal will not prejudice the right of

the proposer to file a new proposal on this or future solicitations. Proposals may not be withdrawn within the

thirty days (30) following the proposal’s due date.

1.6 Acceptance, Rejection, or Award of Proposals

The City may reject or accept any or all proposal or parts thereof, submitted in response to this RFP.

The City reserves the following rights to:

a. Disregard any or all irregularities in the proposals.

b. Reject any or all proposals or portions thereof upon finding it is in the public interest to do so.

c. Base award with respect to any or all information supplied by proposer in their proposal and the

City’s investigation into the qualifications, experience, and responsibility of proposer.

This page summarizes the opportunity, including an overview and a preview of the attached documents.

* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

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Request for Proposals-Parks Master Plan Update

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