Request for Proposals and/or Qualifications-On Call Professional Services

City of Foster City & Estero Municipal
Improvement District
REQUEST FOR PROPOSALS AND/OR QUALIFICATIONS
FOR PROFESSIONAL SERVICES FOR CIVIL ENGINEERING, CONSTRUCTION
MANAGEMENT AND INSPECTION SERVICES, ENERGY & SUSTAINABILITY PLANNING
AND ENGINEERING, ENVIRONMENTAL SERVICES, MECHANICAL ELECTRICAL
PLUMBING ENGINEERING (MEP), SURVEYING, STAFF AUGMENTATION, STRUCTURAL
ENGINEERING, TRAFFIC ENGINEERING OR WATER RESOURCES ENGINEERING
Proposals Due: Thursday, June 4, 2026 by 4:00 pm
PROPOSAL SHALL BE SUBMITTED ELECTRONICALLY
https://www.fostercity.org/publicworks/page/request-
proposalqualifications-professional-services

FOR PROFESSIONAL SERVICES FOR CIVIL ENGINEERING, CONSTRUCTION
MANAGEMENT AND INSPECTION SERVICES, ENERGY & SUSTAINABILITY PLANNING
AND ENGINEERING, ENVIRONMENTAL SERVICES, MECHANICAL ELECTRICAL PLUMBING
ENGINEERING (MEP), SURVEYING, STAFF AUGMENTATION, STRUCTUAL ENGINEERING,
TRAFFIC ENGINEERING OR WATER RESOURCES ENGINEERING
TABLE OF CONTENTS
SECTION
I. Introduction
II. General Information
III. Proposal Requirements
IV. Consultant Selection Process and Selection Criteria
V. Standard Professional Services Agreement and Insurance Requirements
ATTACHMENTS
Attachment 1 - Existing and Future Project Information
Attachment 2 - City of Foster City/EMID Standard Professional Services Agreement and Sample
Insurance Requirements
1 | Page

SECTION I: INTRODUCTION
The City of Foster City (City) and/or the Estero Municipal Improvement District (EMID) (individually
or collectively referred to as CITY/EMID) are seeking qualified consulting firms to provide civil
engineering, construction management and inspection, mechanical electrical plumbing (MEP)
engineering, staff augmentation, structural engineering, and water resource engineering
professional services to support the Engineering Division of the Public Works Department.
The Engineering Division performs the following functions:
* Capital Improvement Project (CIP) Implementation: Executes infrastructure projects across
diverse sectors, including Buildings, Parks, Stormwater, Lagoon/Levee systems, Streets,
Traffic Signals, and Water/Wastewater utilities that are established annually.
* Asset Management & Strategic Planning: Conducts comprehensive condition assessments
and long-term planning for all municipal assets to ensure continued operational efficiency.
* Development Oversight: Provides professional design review and construction management
for privately funded land development projects.
* Technical Support & Mandated Services: Performs auxiliary engineering duties and
specialized tasks as required to support city objectives.
The purpose of this request for proposals and/or statement of qualifications is to create a list of
qualified Consultants to perform work on capital improvement or other projects and services
approved by the City Council, EMID Board of Directors, City Engineer, City Manager, and/or District
Manager through fiscal year 2031-2032 AND/OR perform tasks that are identified on a case-by-case
base for a base term of three (3) years which, at the discretion of the City/EMID, may be extended
an additional two (2) years for a maximum contract duration of five (5) years.
The City/EMID has approximately 26 active capital improvement projects in its current CIP and
anticipates adding approximately 42 additional projects over the next five years. Information
regarding existing projects and possible future projects are described in Attachment 1. The
City/EMID may issue separate requests for proposals and/or qualifications for projects or work
described in Attachment 1.
RFP/Qs submitted in accordance with this request shall be evaluated by committee to short-list and
select the best qualified consultants to provide services to the City/EMID for the CIP projects and
other programs or projects that become funded during the 5-year term of the proposed contracts.
Based on this evaluation, the City intends to enter into Master On-call agreements with selected
firms in various disciplines. A Standard Consultant Services Agreement is enclosed as Attachment 2
as reference. Prior to commencement of any services, the City Council/EMID Board, or City/District
Manager must execute a master services agreement and subsequent task order for work.
Under these agreements, services will be requested on an as-needed basis. The service will depend
2 | Page

on the size and/or technical complexity of the project or initiative, funding availability, schedule
constraints and the type of services required. For each project, the City will request a proposal from
the pre-qualified consultants, and the scope of work, schedule, and fees will be developed to mutual
satisfaction and outlined in a Task Order under the Master on-call Agreement.
Prior to commencement of services, the Notice to Proceed will be issued.
Consultants are advised to examine all information in this Request for Proposals and/or
Qualifications, including the attachments. Only submittals properly completed as instructed in this
package will be accepted for evaluation.
The City/District reserves the right to reject any or all responses received as a result of this
solicitation; to extend the submission due date; or to modify, amend, reissue or rewrite this
document; and procure any or all services by other means.
Firms interested in providing one or more of the services identified herein must clearly identify each
Service Area using the information contained in this package. Submittals will be due:
At or before 4:00pm on Thursday, June 4, 2026.
Proposals shall be submitted in Electronic Format Only. Electronic Copies shall be uploaded to the
following link:
https://www.fostercity.org/publicworks/page/request-proposalqualifications-professional-services
Any questions regarding this solicitation shall be directed to Ryan Marquez, by telephone (650) 286-
3588 or via e-mail at rmarquez@fostercity.org.
3 | Page

SECTION II: GENERAL INFORMATION
SERVICE AREAS
The City/EMID wishes to establish a list of qualified firms to provide on-call professional services
for the following service areas:
* Civil Engineering;
* Construction management and inspection (wet utilities & roads);
* Energy & Sustainability Planning and Engineering
* Environmental Services;
* Materials Testing;
* Mechanical, Electrical & Plumbing (MEP) Engineering;
* Surveying;
* Staff Augmentation;
* Structural Engineering;
* Traffic Engineering;
* Water Resources Engineering;
Selected consultants will provide expertise in the Service Areas listed above to assist City/District
staff with various municipal services and initiatives, as well as during the planning, engineering,
design and construction phases of a wide variety of CIP Projects if and when they become funded.
The City/EMID reserves the right to request RFP/Qs for additional Service Areas, and/or project-
specific technical proposals (whether or not firms are short- listed via this RFP/Q), and/or perform
interviews with most qualified firms.
Consultants should select a service area that best describes their area(s) of expertise and the
professional services proposed to be provided. If submitting for multiple service areas, separate
proposals are required.
On- Call Services
The City/EMID annually adopts a five-year Capital Improvement Program Budget, which provides
funding for major infrastructure improvements throughout the City. The general engineering
projects may include a wide variety of projects that may include storm drain, water and sewer
improvements, pump stations, pavement and park pathways rehabilitation, bicycle and pedestrian
improvements, park and facilities improvements, traffic studies, traffic signal modifications, and
other related projects as required. For a full list of currently programmed projects, see Attachment
1.
A professional services agreement will be entered into with one (or more) consultant(s) in each
service area to provide professional services for a variety of projects on an on-call basis. The work
4 | Page

assigned may be discrete, short-term assignments or may be part of larger capital improvement
projects or development projects.
Services shall be requested by the City/EMID on an as-needed basis and paid according to an
approved rate schedule. Upon determination of a need for service, the City/EMID will inform the
selected firm(s) of the specific staffing need and/or scope of work. The firm(s) will prepare a
detailed scope and cost proposal. Upon agreement of a detailed scope and cost, the City/EMID will
issue a task order for the work.
5 | Page

III. PROPOSAL REQUIREMENTS
To demonstrate the qualifications and experience necessary to perform the professional services described
in the solicitation, consultants shall prepare submittals as described below.
Each proposal section shall be separated/divided by labeled bookmark in the pdf document with a section
label and follow the order laid out below.
All questions regarding the Request for Proposals and/or Qualifications shall be submitted to Ryan
Marquez at rmarquez@fostercity.org on or before the following dates and times:
Friday, May 29, 2026 by 4:00 pm
Consultants shall bear all costs and assume all liability associated with preparing and/or submitting
proposals. The City/EMID shall bear no costs and/or assume no liability for preparing and/or submitting
Proposals and/or Qualifications.
A. Cover Letter
Consultant shall provide a cover letter. Consultant's cover letter shall be signed (electronic
signature is acceptable) by an employee authorized to contractually bind the Consultant and
include the following:
1. A statement that all the information in the Request for Proposals and/or Qualifications was
examined.
2. A statement that the proposal is binding for a 120-calendar day period.
3. The name, title, address, email, and telephone number of the individual to whom
correspondence and other communications should be directed during the consultant
selection process.
4. The name, title, address, email, and telephone number of the individual who will negotiate
the consulting agreement, if selected, and is authorized to contractually bind the firm.
5. A statement that the firm has examined the enclosed City/EMID standard agreement
"professional services agreement" and accepts it without any changes. If changes are
requested, a redlined word document is preferred to be separately attached for review.
B. Executive Summary
Consultant shall provide an executive summary. The executive summary shall describe the
Consultant's understanding of the professional services required for the work, as well as, the
Consultant's qualifications and experience, contained in the proposal, which best highlights the
Consultant's ability to successfully deliver the work.
C. Consultant Information
Consultant shall provide the information described below:
1. Legal name of firm.
6 | Page

2. Type of organization (partnership, corporation, etc.) and where incorporated, if applicable.
3. Firm's Officers.
4. Date firm was established.
5. Address of firm's headquarters.
6. Current number of people employed by the firm.
7. Name of consultant's parent company, if any.
8. Name of consultant's subsidiaries, owned in whole or part, if any.
9. List of contracts terminated for convenience or default or other reason within the past three
(3) years, if any. Include contract value, description of work, client's name and telephone
number.
D. Consultant Experience and References
Consultant shall provide details of its experience working within the service area, over the last ten
(10) years. Consultant shall provide details of not less than five (5) projects or services that best
overall represent the firm's typical services and areas of expertise and the details shall include the
following information numbered as they are below:
1. Project name.
2. Project(s) or service(s) that City/EMID have projected that may be similar/relevant.
3. Project Owner and contact information.
4. Project description including total project cost and location.
5. Description of the consultant's role (Prime Consultant or sub-consultant to [Prime
Consultant's Name]).
6. Description of professional engineering service provided.
7. Cost Control for Professional Engineering Services: Describe the original and final contract
amount and reasons for differences, if any.
8. Schedule Control for Professional Engineering Services Contract: Original start date, actual
start date, original end date, actual end date, description of reasons for differences. For
dates, provide month and year.
9. Team members roles and responsibilities on project (only if on proposer's proposed team).
10. Sub-consultants on the proposed team that worked on the project, if any.
11. Contact information for the project owner or receiver of services (provide project owner's
name and address, the name of a contact with knowledge of Consultant's performance, as
well as contact's phone number and email).
12. Other information that the proposer sees as relevant.
If Consultant has a standard resume for projects, Consultant may provide supplemental project
information on a separate sheet. Providing supplemental project information on a separate
sheet will have no effect on the evaluation process.
The City/EMID will contact project owners to discuss their current and/or past performance.
Consultants are encouraged to provide details of projects that were staffed by members of the
proposed project team.
7 | Page

E. Project Team and References
The consulting team is key to delivering a successful project.
For purposes of the proposal and the selection process, the following terms are used to identify
consulting team members: (1) Project Manager, Other Key Personnel, and Other Team Members. The
Project Manager is responsible for Consultant's work and is the City/EMID's principal contact, (2)
Other Key Personnel are the keys to the Consultant's successfully executing the work; and (3) Other
Team Members who will play a significant role in successfully executing the work.
If proposing for Construction Management & Inspection Services, please provide Resident
Engineer(s), inspector(s), etc. Consultant shall provide details regarding the experience of each
proposed team member, with the understanding that construction management may have several
teams that are deployed for different types of projects.
Due to the on-call and as-needed nature of the services, Consultant shall provide the following
information regarding the core consulting team and its team members who are anticipated to
support the City over the duration of the agreement.
1) Consultant shall provide an organization chart showing the proposed relationships and the
various roles and/or disciplines required to deliver the work. Within the organization chart,
Consultant shall identify the project manager, other key personnel, and other team members. If
a team member works for a sub-consultant, identify the sub-consultant. Consultant shall identify
at least one person for each role and/or discipline.
2) Provide a list of office(s) in which the proposed team members will work. Provide its address,
its general phone number, and the name of the principal(s) overseeing proposed staff at the
office. Identify the proposed team members working at the office and their roles.
3) Project Manager. Provide the qualifications and experience of the Project Manager, his/her
current commitments to other projects to confirm Consultant's ability to commit resources to
the work, and not less than three (3) references for the Project Manager.
4) Other Key Personnel. Provide the qualifications and experience of the Other Key Personnel;
their current commitments to other projects to confirm Consultant's ability to commit resources
to the work; and not less than three (3) reference for each person who is identified as Other Key
Personnel.
For Construction Management Services, the Resident Engineer(s) / Construction Manager(s) and
Inspector(s) are Key Personnel.
5) Other Team Members. Provide the qualifications and experience of the Other Team Members.
The City/EMID will contact project owners who have worked with the project manager and other
key personnel to discuss their current and/or past performance. For each reference, list the
proposed team member, project name, project owner, project owner's address, the name of
contact with knowledge of performance, contact's phone number, and contact's email address.
8 | Page

Provide references from different owners, if possible.
F. Consultant Fee Schedule and Reimbursable Expenses
Consultant shall provide a Consultant Fee Schedule and list of other costs for other reimbursable
items, such as supplies, materials, equipment, other services, and/or other expenses. The fee
schedule shall state or show annual escalations for the duration of the agreement.
Consultant shall submit its Proposal and/or Qualifications in accordance with the following
requirements:
Each Service Area submittal must conform (order and contents) to the following:
1. Each firm must submit a separate submittal for each Service Area that they wish to
provide services for. Firms interested in providing services in any Service Area must be
the prime consultant for that service.
2. Submittals must follow the organization, order and numbering presented in Section
III - Proposal Requirements:
a. Cover Letter - Identify the Service Area
b. Executive Summary
c. Consultant Information - General Firm Information
d. Consultant Experience and References
e. Project Team and References -
* Tentative Project Team
* Provide an Organizational Chart to illustrate your Tentative Project
Team
* Resumes of Key Personnel. Please include only personnel who
would likely be available and would directly work on the assigned
project.
* Example Projects that best illustrate Proposed Team's
Qualifications and which projected City/EMID project(s) that they
are similar to.
* Key Personnel Participation in Example Projects
f. Consultant Fee Schedule and Reimbursable Expenses
3. Consultant shall submit/upload proposals ELECTRONICALLY to the following Link:
https://www.fostercity.org/publicworks/page/request-proposalqualifications-professional-
services
4. City will only consider proposals received by City/EMID at or before the proposal
submittal deadline of:
Thursday, June 4, 2026 at 4pm
9 | Page