Request For Proposals Municipal Advisor Services - Craig Sports Complex

REQUEST FOR PROPOSALS (RFP)
Municipal Advisor Services-Craig Sports Complex
City of Craig
300 West 4th Street
Craig, CO 81625
www.ci.craig.co.us
Issue Date: Wednesday, April 29, 2026
Closing Date: Monday, June 1, 2026, at 10:00 am (MST)

INSTRUCTIONS FOR PROPOSERS
Proposals for the "Municipal Advisor Services-Craig Sports Complex" project will be
received by the City of Craig (Owner) via Bidnet Direct at
https://www.bidnetdirect.com/colorado/cityofcraig or mailed, emailed, or hand delivered to City
Hall at 300 West Fourth Street, Craig, Colorado 81625, until 10:00 AM (MST) prevailing time
on Monday, June 1, 2026. Late proposals will not be considered and will be returned to the
proposer unopened.
Questions regarding the scope of work must be submitted in writing to the City Clerk at
kcarmody@cityofcraig.org, no later than 5:00 pm on Monday, May 11, 2026. Responses to all
questions shall be issued in the form of an Addendum to be issued by the City of Craig by no
later than 5:00 pm on Monday, May 18, 2026.
The Owner may waive any informalities or minor defects or reject any or all proposals. Any
proposal may be withdrawn prior to the above scheduled time for the opening of proposals or
authorized postponement thereof. Any proposal received after the time and date specified shall
not be considered. No proposer may withdraw a proposal within 60 days after the actual date of
the opening thereof. Should there be reasons why the contract cannot be awarded within the
specified period the time may be extended by mutual agreement between the Owner and the
proposer.
The party to whom the contract is awarded will be required to execute the agreement. The
notice to proceed shall be issued within ten (10) days of the execution of the agreement by the
Owner. Should there be reasons why the notice to proceed cannot be issued within such period,
the time may be extended by mutual agreement between the Owner and the proposer. If the
notice to proceed has not been issued within the ten (10) day period or within the period
mutually agreed upon, the proposer may terminate the agreement without further liability on the
part of either party.
The Owner may make such investigations as they deem necessary to determine the ability of
the proposer to perform work, and the proposer shall furnish to the Owner all such information
and data for this purpose as the Owner may request. The Owner reserves the right to reject any
proposals if the evidence submitted by, or investigation of, such proposer fails to satisfy the
Owner that such proposer is properly qualified to carry out the obligations of the agreement and
to complete the work contemplated therein.
All applicable laws, ordinances, and the rules and regulations of all authorities having
jurisdiction over the project shall apply to the contract throughout.
This project is exempt from Sales Tax requirements. The party to whom the contract is awarded
will be required to complete all necessary forms to document the exemption.
Instructions for Bidders
Page 1

CITY OF CRAIG, COLORADO
REQUEST FOR PROPOSALS (RFP)
Municipal Advisor Services - Craig Sports Complex
I. Introduction
The City of Craig, Colorado ("City") is soliciting proposals from qualified firms to provide municipal
advisory services for the proposed Craig Sports Complex.
The selected firm will assist the City with financial planning, modeling, and evaluation of potential
financing strategies, including preparation for a possible future tax initiative. The City seeks a firm
with demonstrated expertise in municipal finance, particularly for parks, recreation, and
community facility projects.
II. Project Background
The City currently operates two outdoor seasonal aquatic facilities that serve as key amenities
within the Parks & Recreation system. The lap pool is approaching 50 years of service, and the
wave pool has exceeded 40 years. While both remain highly utilized, aging infrastructure has
resulted in increased maintenance needs and rising repair costs.
A 2022 feasibility study identified the following:
* Approximately $2 million in repairs needed to restore existing facilities
* Strong community support for a year-round indoor aquatic facility
* Additional demand for indoor recreation space, including gymnasiums and multipurpose
areas
Following the study, the City engaged Ohlson Lavoie Corporation to complete programming,
concept planning, and schematic design for the Craig Sports Complex. The complex is 70,000
square feet at a total project cost of $60 million dollars.
III. Project Goals
* Develop a financially sustainable recreation facility
* Identify viable and cost-effective funding strategies
* Minimize taxpayer burden while maximizing community benefit
* Prepare for a potential future ballot initiative (most likely)
1

* Clearly communicate funding strategies to elected officials, stakeholders and the public
IV. Anticipate Scope of Services
A. Financial Modeling & Analysis
* Develop detailed financial models for multiple funding scenarios
* Analyze revenue capacity, debt affordability, and tax impacts
* Provide all models in a format fully transferable to the City
B. Financing Strategy
* Identify and evaluate a multi approach to financing structures (e.g., general obligation
bonds, revenue bonds, certificates of participation, sales tax)
* Recommend optimal financing approaches based on City goals and constraints
* Analyze short- and long-term financial impacts and risks
* Assess economic assumptions
C. Market & Funding Advisory
* Provide ongoing analysis of market conditions and interest rate trends
* Identify and evaluate creative supplemental funding sources, including grants and loans
* Recommend strategies to minimize borrowing costs and financial risk
D. Coordination & Representation
* Assist in preparing materials and participating in meetings with City Council, staff, and
stakeholders
* Assist in preparation of resolutions, reports, and supporting documentation
* Representing the City's interests in financing-related discussions
E. Public Communication Support
* Assist with development of presentation materials
* Support community education efforts related to financing options
F. Debt Issuance Advisory
* Provide advisory support related to potential future debt issuance
* Assist in preparation of financing timeline
V. Proposal Requirements
* Firm background and qualifications (limit to 10 pages front and back)
* Project team and key personnel
2

* Project approach. Provide detailed project approaches, including milestones and
timelines
* Relevant experience
* References. Provide up to (3) municipal references for similar projects
* Fee Proposal. Provide a clear, itemized fee structure, including any not-to-exceed pricing
commitments (hourly, fixed, or contingent) and any reimbursable expenses
VI. Evaluation Criteria. Shortlisted firms may be invited to interview.
* Relevant Experience (30%)
* Project Approach (30%)
* Project Team (20%)
* Fee Proposal (20%)
VII. Submission Instructions
Submit Proposals To: Kathleen Carmody
City of Craig - City Clerk's Office
300 West Fourth Street
Craig, CO 81625
Electronic submissions may be accepted via email at: kcarmody@cityofcraig.org Late proposals
will not be accepted.
VIII. Questions
Questions or requests for clarification should be directed:
Kathleen Carmody, City Clerk/HR Director
Email: kcarmody@cityofcraig.org
Phone: 970-826-2008
IX. Anticipated Timeline
Distribution of Request for Proposals Wednesday, April 29, 2026
Questions & Inquires Monday, May 11, 2026
Response to Questions Monday, May 18, 2026
*Response to questions will be posted on City website by end of business day.
Proposal Due Date Monday, June 1, 2026, at 10:00 am (MST)
Interviews with Selected Candidates Week of June 8th
Recommendation to City Council Tuesday, June 23
3

X. General Terms & Conditions
All proposals submitted to the City of Craig are subject to the following conditions:
* Public Record: Proposals are public records under the Colorado Public Records Act once
the review process or contract award concludes.
* Additional Information: The City may request clarification or additional information.
Proposal Acceptance/Rejection: The City reserves the right to reject any or all proposals
or waive informalities.
* Right to Cancel/Amend: The City may amend or cancel this RFP at any time.
Debarment: Firms must certify they are not currently debarred from contracting with any
Colorado public agency.
* Limitation: This RFP does not commit the City to award or pay for costs incurred in
proposal preparation.
* Modification of Scope: The City may modify the scope of services prior to award.
* Award: Selection may occur without discussion based on initial submittals.
* Coordination of Work: Communication and scheduling will be coordinated through the
City's designated representative.
* Inspection: All deliverables are subject to review and approval by the City.
Attachment A - Standard Insurance Requirements
The selected firm shall maintain insurance coverage as outlined below and provide proof prior to
contract execution:
1. General Liability: $1,000,000 per occurrence / $2,000,000 aggregate.
2. Professional Liability (Errors & Omissions): $1,000,000 per claim.
3. Automobile Liability: $500,000 per accident.
4. Workers' Compensation: As required by Colorado law.
5. Employer's Liability: $1,000,000 per occurrence.
All insurance shall be issued by companies authorized to conduct business in Colorado with an
AM Best rating of A: VII or better. Certificates must name the City of Craig as additional insured
where applicable.
Insurance coverage must include 30-day notice of cancellation and, for professional liability
policies, evidence of extended reporting ("tail") coverage for a minimum of three (3) years.
Attachment B - General Contract Terms and Conditions
1. Independent Contractor: The firm shall perform as an independent contractor, responsible for
its own taxes and insurance.
2. Indemnification: The firm shall indemnify, defend, and hold harmless the City, its officials,
employees, and agents from any and all claims, damages, liabilities, penalties, costs, and
expenses (including attorney fees) arising from the municipal advisor negligent acts, errors,
omissions, violations of law, or misrepresentations.
3. Insurance Compliance: Certificates of insurance shall be provided as required in Attachment A.
4

4. Non-Assignment: No part of this contract shall be assigned without City approval.
5. Compliance with Law: The firm shall comply with all applicable federal, state, and local
regulations.
6. Payment Terms: Payment will be made per contract terms after satisfactory completion of
deliverables.
7. Termination: The City may terminate the agreement with or without cause upon written
notice.
8. Governing Law: This agreement shall be governed by Colorado law.
9. Contract Execution: Execution of a professional services agreement constitutes the final
binding contract between the parties.
10. Conflicts of Interest. The firm must disclose all actual or potential conflicts of interest,
including prior relationships with rating agencies, financial advisors, bond counsel, or consultants
associated with the project, as well as provide all MSRB Rule G-17 disclosures with their proposal.
11. The City may terminate the resulting agreement for convenience or for cause. Firms must be
prepared to promptly deliver all work products created up to the date of termination.
5

CONSULTANT SERVICES CONTRACT
THIS CONTRACT (also referred to herein as Agreement) is entered into as of this ___ day of [Insert Month
and Year], by and between the City of Craig, hereinafter referred to as "CITY", whose address is 300 W. 4th Street,
Craig, Colorado 81625, and [Insert Consultant Name], with offices at [Insert Consultant Address], hereinafter
referred to as "CONSULTANT"; both aforementioned entities may sometimes be collectively referred to as the
"Parties", or generically and individually as a "Party".
WHEREAS, in consideration of the mutual covenants and obligations herein expressed, it is agreed by
and between the parties hereto as follows:
I. SCOPE OF SERVICES
The Consultant agrees to provide consulting services as requested by and in accordance with this Contract and
attached Proposal Response from [Insert Consultant/Firm Name and Title of Proposal] ("Proposal"), specifically
as it relates to the deliverables outlined in the Proposal and with attached Proposal made a part of this
Contract. The determination of the final Scope of Services may incorporate mutually acceptable modifications
and additions as agreed to by both parties in writing.
II. TIME OF COMMENCEMENT AND COMPLETION OF SERVICES
The services to be performed pursuant to this Contract shall be initiated upon execution of this Contract and
completed with due diligence for a period as outlined in the Proposal not to exceed [Insert Completion Date].
Time is of the essence with respect to this Contract. In the event the work is not completed in the times set forth
and as agreed upon, the Contractor further agrees to pay Liquidated Damages to the City equal to 10% of the
Contract price. The Consultant acknowledges and recognizes the delays, expenses and difficulties involved in
proving in a legal proceeding the actual losses suffered by the City if the work is not completed on time.
Accordingly, instead of requiring any such proof, the City and the Consultant agree that as Liquidated Damages
for delay, but not as a penalty, the Contractor shall pay to the City the amounts specified herein.
III. RESPONSIBILITY
The Consultant shall be responsible for the level of quality, timely completion and coordination of all services
rendered by the Consultant, and shall, without additional compensation, promptly remedy and correct any
negligent errors, omissions, or other deficiencies. In the process of executing all services rendered under this
Contract, the Consultant shall meet or exceed industry standards applicable to his profession. Consultant
represents and warrants the Services will be performed by qualified personnel in accordance with generally
accepted professional standards. Consultant shall promptly re-perform deficient Services at no cost to the City.
A. Consultant shall be required to comply with applicable Federal, State and Local design standards, safety
and health laws, regulations, and ordinances. Consultant shall avoid conflicts of interest and comply with
applicable EEO/ADA and non-discrimination laws. The City does not assume responsibility for monitoring,
directing, or ensuring Consultant's compliance with said laws, standards, regulations, and ordinances; such
responsibility shall inure to the Consultant, and shall be a duty of the Consultant under this Contract.
1

IV. COST OF SERVICES
In consideration of the services to be rendered pursuant to this Contract, the City agrees to pay the Consultant
[Insert Total Contract Amount] in accordance with the Proposal Fee Schedule attached to and made a part of
this contract. Monthly partial payments based upon the Consultant's billings are permissible. The amounts of
all such partial payments shall be based upon the Consultant's progress in completing the work described in
the Fee Schedule and the respective fees for work performed as set forth in the Fee Schedule will be clearly
outlined within the Consultant's invoice. No hourly charges shall exceed the hourly rates identified in the Fee
Schedule. Deviations from the original Tasks and Fee Schedule will be as discussed and agreed to in writing by
the City prior to the deviation. City will generally process invoices within 30 days of receipt or within a
reasonable period of time required to resolve communicated invoicing concerns. Consultant's total
compensation shall not exceed the amount set out in the "PROPOSAL" in the Fee Schedule attached to and
made a part of this Contract. Expenses are included unless specifically pre-approved in writing. Consultant shall
not be paid for any work beyond this not-to-exceed amount without a duly executed written amendment. The
City's obligations are subject to annual appropriation. Nothing herein constitutes a multiple-fiscal year debt or
other financial obligation in violation of Article X, 20 of the Colorado Constitution. The City may terminate
without penalty if funds are not appropriated for any subsequent fiscal year.
V. REPRESENTATIVES
CONSULTANT REPRESENTATIVES:
[Insert Consultant Information]
The City of Craig hereby designates the [Insert City Representative's Title] and City Attorney to function as its
representative and authorizes them to make all necessary and proper decisions with reference to this Contract.
All requests for contract interpretations, changes, clarifications, or instructions shall be directed to the City
Manager and the City Attorney.
CITY REPRESENTATIVES:
Heather Cannon
[Insert City Rep Information] City Attorney
300 W. 4th Street
Craig, CO 81625
970-826-2012
Hcannon@cityofcraig.org
VI. INDEPENDENT CONTRACTOR
The services to be performed by the Consultant are those of an independent contractor and not an employee
of the City. As an independent contractor, Consultant is not entitled to worker's compensation benefits except
as may be provided by the independent contractor nor to unemployment insurance benefits. The Consultant
is obligated to pay all federal and state income tax on any money paid pursuant to this Contract. Further, an
IRS Form 1099 or equivalent shall be furnished to the Contractor by the City as proof of earnings for tax
purposes.
2