Request for Proposals - Kolb Park Playground Project Addendum No. 1

REQUEST FOR PROPOSALS
PLAYGROUND PROJECT
KOLB PARK
Paducah, Kentucky
ISSUE DATE: April 30, 2026
DUE DATE: May 14, 2026
Contract Manager: Amie Clark, Director of Parks & Recreation
Contact Information: aclark@paducahky.gov
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CITY OF PADUCAH, KENTUCKY
REQUEST FOR PROPOSALS
KOLB PARK PLAYGROUND PROJECT
INVITATION
The City of Paducah Parks and Recreation Department is seeking proposals from qualified vendors for the
furnishing, delivery, and installation of new playground equipment, and optional safety surfacing for Kolb
Park, located in Paducah's Southside.
This project is funded in whole or in part through a Community Development Block Grant (CDBG) and all
applicable federal, state, and local requirements shall apply.
Qualified vendors must be licensed and authorized to operate in the Commonwealth of Kentucky and must
demonstrate experience in the design, supply, and installation of playground equipment and safety surfacing
for public park facilities in compliance with all applicable standards, including National Recreation and
Park Association (NRPA) and Certified Playground Safety Inspector (CPSI) requirements.
The selected vendor shall provide all labor, materials, equipment, permits, demolition, hauling,
installation, and related services necessary to complete the project in accordance with the specifications
contained herein.
The total project budget shall not exceed $199,000, and must be inclusive of all services, materials,
installation, and applicable fees.
Vendors are invited to submit a proposal in accordance with the requirements as described herein no later
than 10:00 am on Thursday, May 14, 2026.
BACKGROUND
In 2005, the City of Paducah Parks and Recreation Department converted a city pool into a large
playground with picnic shelter and restrooms.
The city seeks to replace the existing playground structures with new inclusive playground equipment to
better serve children ages 2 - 12 years and improve accessibility, safety and the overall recreational
experience for the surrounding community.
MINIMUM VENDOR QUALIFICATIONS
Respondents must meet or exceed the following minimum qualifications:
1. Be legally authorized to operate within the Commonwealth of Kentucky.
2. Be experienced in the design, supply, and installation of public playground equipment and safety
surfacing.
3. Demonstrate compliance with Kentucky Building Code.
4. Demonstrate compliance with NRPA, CPSI, ADA accessibility standards, and all applicable
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playground safety standards.
5. Procure, at vendor's expense, all permits, certificates, and licenses required for project completion.
6. Comply with all federal, state, and local laws, ordinances, and regulations.
7. Provide no fewer than three (3) references for similar completed playground projects.
8. Provide insurance meeting City of Paducah requirements.
9. Obtain and maintain a current City of Paducah Business License.
10. Be in good standing with the City of Paducah and McCracken County.
11. Comply with all applicable federal labor standards and grant requirements associated with CDBG
funding.
SCOPE OF WORK
The selected vendor shall provide all services necessary to complete the project, including but not limited
to the following:
1. Site Review
a) Review of the existing site, playground footprint, etc.
b) Existing site is approximately 9,800 sq ft
c) Existing playground currently includes 3 structures and a 3-bay swing structure
d) Currently accommodates ages 2-12 years
2. Playground Structures
a) Provide a minimum of 3 inclusive playground structures collectively serving children
ages 2-12 years.
b) Structures must incorporate a minimum of 30 play activities including slides,
climbing features, sensory panels, or equivalent features and amenities.
1. 1 of the structures may be a rope style climbing structure.
2. Structures may include either enclosed covered towers, or shade canopies
affixed to the structure.
c) Provide a 3 bay swing set with 6 swings as follows:
1. 2 child seats
2. 2 infant seats
3. 2 accessible seats
d) Provide a minimum of 1 of the following individual play features.
1. Spinner
2. Rocker
3. Rope/agility structure
4. Saucer swing
5. Musical play
3. Safety Surface
a) Provide alternate pricing for safety surfacing options, which may include:
1. Rubber mulch
2. Pour-in-place rubber surfacing
b) Include rolled edge for PIP or replacement borders for mulch installation
4. Installation
a) Required Sitework
b) Delivery and installation of subbase as required
c) Delivery and installation of new safety surfacing
d) Delivery and installation of new playground equipment
e) Backfilling and finish grading of disturbed areas
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f) Soils will be spread out within the site
5. Project Schedule
a) Vendor shall provide a detailed project schedule including:
1. Equipment ordering and procurement
2. Manufacturing lead times
3. Delivery Schedule
4. Installation schedule
5. Proposed completion date
b) All work must be fully completed no later than August 31, 2026.
The City reserves the right to require a liquidated damages provision in the agreement with contractor in
the event this deadline is not met.
6. Pricing
a) Provide an itemized proposal for all services using Exhibit A - Cost Estimate Form.
b) The City reserves the right to include or exclude individual items from the final
contract award.
CDBG REQUIREMENTS
Because this project is funded through a Community Development Block Grant (CDBG), the selected
vendor must comply with all applicable federal requirements, which shall be included in the final contract
with the City, including but not limited to:
a) Section 3 of the Housing and Urban Development Act of 1968, as amended
b) Equal Employment Opportunity requirements
c) Federal labor standards, including Davis-Bacon Act requirements if applicable
d) Contract Work Hours and Safety Standards Act
e) Copeland Anit-Kickback Act
f) Debarment and Suspension requirements
g) Compliance with Executive Order 11246
h) Disadvantaged Business Enterprise outreach requirements
i) Certification regarding non-collusion and non-segregated facilities
j) Compliance with all applicable HUD grant requirements
In addition, the vendor must comply with the following:
Vendor shall not use grant funds to promote "gender ideology" as defined in Executive Order (E.O.)
14168, Defending Women from Gender Ideology Extremism and Restoring Biological Truth to the
Federal Government.
Vendor agrees that it's compliance in all respects with all applicable Federal anti-discrimination laws is
material to the U.S. Government's payment decisions for purposes of section 3729 (b) (4) of title 31,
United States Code.
Vendor certifies that it does not operate any programs that violate any applicable Federal anti-
discrimination laws, including Title VI of the Civic Rights Act of 1964.
Vendor must administer its funding in accordance with all applicable immigration restrictions and
requirements, including the eligibility and verification requirements that apply under Title IV of the
Personal Responsibility Work Opportunity Reconciliation Act of 1996, as amended (8 U.S.C., 1601-
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1646) (PRWORA) and any applicable requirements that HUD, the Attorney General, or the U.S.
Citizenship and Immigration Services may establish from time to time to comply with PRWORA
Executive Order 14218, or other Executive Orders or immigration laws.
The vendor shall cooperate with all reporting, documentation, payroll verification, and compliance
monitoring required for CDBG-funded projects.
EVALUATION AND AWARD
Proposals will be reviewed by the City's Evaluation Committee.
Award may be made to the vendor submitting the lowest responsive and responsible proposal that best
meets the City's specifications, project schedule, and grant compliance requirements.
The City reserves the right to:
1. Reject any or all proposals
2. Waive informalities or irregularities
3. Terminate this process at any time without penalty prior to the execution of an agreement with the
selected vendor
4. Request clarification of submitted proposals
5. Accept the proposal deemed to be the best bid and in the best interests of the city
The lowest proposal may not necessarily be selected if it does not fully satisfy project requirements.
EVALUATION CRITERIA
Qualifications and Experience - 20 points
Compliance with specifications and amenities - 20 points
Estimated Project Costs - 20 points
References - 15 points
Project Timeline, Expected Completion Date - 25 points
CONTRACT AWARD
Following evaluation, the City may recommend award to the selected vendor subject to approval by the
Board of Commissioners.
A formal contractual agreement must be approved by the Board of Commissioners prior to execution.
Following approval, the City will issue a Notice of Award.
The selected vendor shall have 10 calendar days from notification to secure all required permits, licenses,
and approvals necessary to begin work.
EXISTING CONDITIONS
Respondents are responsible for reviewing the project site and understanding all existing conditions
which may affect the work. No consideration will be given to claims based on lack of knowledge of
existing site conditions.
Site can be viewed online via Google Earth:
Kolb Park - 1650 S. 6th Street, Paducah, KY 42003
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SUBMISSION REQUIREMENTS
Submit three (3) hard copies of your complete proposal no later than:
Thursday, May 14, 2026, at 10:00 am
Deliver to:
City Clerk's Office, City of Paducah
Attn: Kolb Park Playground Project
300 S. 5th Street
Paducah, Kentucky 42003
Late submissions will not be accepted and will be returned to sender. Digital submissions will not be
accepted.
REQUIRED SUBMITTALS
Each proposal shall include:
1. Completed Exhibit A - Cost Estimate Form
2. Proposed project timeline
3. Product specifications and equipment details
4. Warranty information
5. Proof of licensing and insurance
6. Three (3) project references
7. Confirmation of CDBG compliance requirements
8. Any required certifications and federal forms associated with grant - funded procurement
GENERAL CONDITIONS
All materials and supplies shall be new.
The selected vendor shall provide and pay for all labor, tools, materials, equipment, transportation,
permits, and licenses necessary to complete the work.
Any work performed outside normal working hours, including Sundays or legal holidays, shall be
completed without additional cost to the City.
All costs associated with the preparation and submission of proposals shall be the sole responsibility of
the respondent.
CONTACTING THE CITY
No vendor submitting a response to this RFQ, (nor any officer, employee, agent, representative, relative
or vendor representing such a person/entity), may contact or engage in discussion concerning the award of
this contract with any member, officer, Commissioner, or employee of the City of Paducah during the
period beginning on the date of RFQ issue and ending on the date of selection of the vendor except as
follows:
Contact with City of Paducah staff during such time period must be limited to technical questions and
must be submitted in writing. Any and all questions and requests for clarifications or information
pertaining to this request for proposals shall be submitted in writing not later than May 5, 2026, to Amie
Clark by email at aclark@paducahky.gov. No oral questions will be answered. The City may issue
supplemental information at any time. Any contact with City staff other than through this means shall be
grounds for disqualification of the proposer.
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CHANGES TO REQUEST FOR PROPOSALS
Any change or clarification to this solicitation, procurement process or conditions will be issued in the
form of written Addendum to the RFQ, which will be issued as follows: digital Addendum available on
the City's website at www.paducahky.gov/Request-for-Bids . Proposers are responsible for making
themselves aware of, obtaining and incorporating any changes made in any Addendum to their final
proposal. Each proposer shall acknowledge their receipt of Addenda in his/her proposal. All Addenda so
issued shall become part of the Contract documents.
FAILURE TO PERFORM
Any vendor awarded a contract who fails to fulfill all obligations on this contract may be disqualified
from bidding on any City of Paducah proposal for a period of up to five (5) years. Should the vendor fail
to perform as indicated herein the City of Paducah reserves the right to procure the required services
elsewhere at its discretion, either temporarily or permanently, and to either suspend or cancel all or part of
the contract. Should such action be taken, the vendor shall be responsible for all excess costs incurred by
the City of Paducah.
TERMINATION FOR CAUSE
City may terminate a contract because a vendor fails to perform its contractual duties. If a vendor is
determined to be in default, City shall notify the vendor in writing and may either 1) terminate the
contract immediately or 2) set a date by which the vendor shall cure the identified deficiencies. City may
proceed with termination if the vendor fails to cure the deficiencies within the specified time. A default in
performance by a vendor for which a contract may be terminated shall include, but not be limited to:
* Failure to make delivery within the time specified or according to a delivery schedule fixed by the
contract;
* Failure to diligently advance the work under a contract for services;
* The filing of a bankruptcy petition by or against the vendor; or
* Actions that endanger the health, safety or welfare of City or its citizens.
In the event that, during the terms of this Contract, funds are not appropriated for the payment of the
City's obligations hereunder, the City's rights and obligations herein shall terminate on the last day for
which an appropriation has been made.
AT WILL TERMINATION
Notwithstanding the above provisions, the City may terminate this contract at will in accordance with the
law upon providing thirty (30) days written notice of that intent. Payment for services or goods received
prior to termination shall be made by the City provided those goods or services were provided in a
manner acceptable to the City. Payment for those goods and services shall not be unreasonably
withheld.
SAFETY
Vendor must perform work in a safe and timely fashion, maintain a clean and safe work environment,
follow safety requirements established by OSHA and the City of Paducah, and may be required to provide
safety equipment. If, in the opinion of the City, safety precautions are not in existence, work will cease
immediately until corrective action is taken. Work will begin again only when vendor demonstrates to the
satisfaction of the City that conditions are without risk. The vendor is responsible for any damage to the
work area and/or surrounding areas.
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INSURANCE REQUIREMENTS
The successful Proposer, as the primary and noncontributory party, covenants and agrees to maintain and
keep in force during the term of the contract worker's compensation, property, casualty and general
liability in the following minimum amounts:
Type of Insurance Limits
Worker's Compensation Statutory
Commercial General Liability $1,000,000 (per occurrence)/$2,000,000 (aggregate)
Professional Liability $1,000,000
Commercial Automobile Liability $1,000,000
Professional Liability $1,000,000
On all general and automobile liability policies of insurance, as primary and noncontributory, vendor shall
have the City named as an additional insured and shall further require that their liability carrier(s) notify
the City at least thirty (30) days prior to the effective date of any change(s) in or cancellations of said
insurance policies. A waiver of subrogation shall also be provided for all insurance policies. A current
copy of proposer's insurance certificate providing proof of insurance as stated above must be
on file with the City prior to bid award. Submission of insurance certificate copy may be included with
the proposal package.
TITLE VI
The selected consultant agrees to abide by Federal, State, and Local laws and regulations, and directives
as they pertain to Title VI.
EQUAL OPPORTUNITY STATUTES
The City of Paducah is an equal opportunity employer and does not discriminate on the basis of race,
color, religion, sex, national origin, age, marital status, physical or mental disability, or any other
characteristic protected by law. The City of Paducah is also committed to employing only United
States citizens and aliens who are authorized to work in the United States. The City of Paducah complies
with the Immigration Reform and Control Act of 1986. Therefore, the successful Proposer must
demonstrate to the satisfaction of the City of Paducah that he also conforms to all Federal, state, and local
equal opportunity statutes. Further, the vendor will reimburse the City of Paducah for any damages
incurred due to any violation of the above mentioned statutes by the vendor while under contract to the
City of Paducah.
DISCRIMINATION
The vendor agrees that in the performance of this agreement with the City, he/she will not discriminate
against any workers because of race, creed, color, religion, national origin, handicap, sex, sexual
orientation or gender identity and will comply with all applicable Federal, State or local laws and
regulation prohibiting such discrimination. The aforesaid provision shall include, but not be limited to the
following: Employment and upgrading, demolition or transfer, recruitment and recruitment
advertising, lay-off or termination, rates of pay or other forms of compensation, selection
for training including apprenticeship. The vendor agrees to post thereafter in conspicuous places,
available for employees and all applicants for employment, notices setting forth the provisions of the
above non-discrimination clause. The vendor further agrees to insert the foregoing provision in all sub-
contracts hereunder.
PROHIBITED INTEREST
No member officer, or employee of the City or the Vendor during his tenure or for one year thereafter
shall have any financial interest, direct or indirect, in this Contract or the proceeds thereof as identified in
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KRS 45A.340. The City and the Vendor shall comply with the requirements of the Executive Branch
Code of Ethics KRS Chapter 11 A.
CONFLICTS OF INTEREST
All Proposers are responsible for complying with the following KRS 45A.455: Conflicts of Interest -
Gratuities and Kickbacks - Use of Confidential Information.
It shall be a breach of ethical standards for any employee with procurement authority to participate
directly in any proceeding or application; request for ruling or other determination; claim or controversy;
or other particular matter pertaining to any contract or subcontract, and any solicitation or proposal
therefore, in which to his knowledge: He, or any member of his immediate family has a financial interest
therein; or a business or organization in which he or any member of his immediate family has a
financial interest as an officer, director, trustee, partner, or employee, is a party; or any other person,
business, or organization with whom he or any member of his immediate family is negotiating or has an
arrangement concerning prospective employment is a party. Direct or indirect participation shall include
but not be limited to involvement through decision, approval, disapproval, recommendations, preparation
of any part of a purchase request, influencing the content of any specification or purchase standard,
rendering of advice, investigation, auditing, or in any other advisory capacity. It shall be a breach of
ethical standards for any person to offer, give, or agree to give any employee or former employee, or for
any employee or former employee to solicit, demand, accept, or agree to accept from another person, a
gratuity or an offer of employment, in concoction with any decision, approval, disapproval,
recommendation, preparation of any part of a purchase request, influencing the content of any
specification or purchase standard, rendering of advice, investigation, auditing, or in any other advisory
capacity in any proceeding or application, request for ruling or other determination, claim or controversy,
or other particular matter, pertaining to any contract or subcontract any solicitation or proposal therefore.
It is a breach of ethical standards for any payment, gratuity, or offer of employment to be made by or on
behalf of a subcontractor under a contract to the price vendor or higher tier subcontractor or any person
associated therewith, as an inducement for the award of a subcontract or order. The prohibition against
conflicts and gratuities and kickbacks shall be conspicuously set forth in every local public agency written
contract and solicitation therefore. It shall be a breach of ethical standards for any public employee or
former employee knowingly to use confidential information for his actual or anticipated personal gain, or
the actual or anticipated personal gain of another person. For further information on the conflict of
interest statutes, see the "Recovery of Value of Anything Transferred or Received in Breach of Ethical
Standards" at KRS 45A.460, and "Definitions for Terms Used in KRS 45A.445 to 45A.460" at KRS
45A.445.
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STATEMENT REQUIRED PURSUANT TO KRS 45A.395
The provisions of KRS 45A.395 require that any bidder or offeror submit a sworn statement in
conformity with such statute as a prerequisite to a determination that such bidder or offeror is a
responsible bidder.
The undersigned, individually and as the ___________________________________________________
(office or title) of ___________________________________________________________ (bidder or
offeror) states under penalty of perjury that neither he (she), nor, to the best of his (her) knowledge,
anyone acting on behalf of Bidder or Offeror, has knowingly violated any provision of the campaign
finance laws of the Commonwealth of Kentucky and that the award of a contract to the Bidder or Offeror
will not violate any provision of the campaign finance laws of the Commonwealth. "Knowingly" means,
with respect to conduct or to a circumstance described by a statue defining an offense, that a person is
aware or should have been aware that his conduct is of that nature or that the circumstance exists.
This __________ day of _______________________________________, 2025
________________________________________________________________
Signature
________________________________________________________________
Print Name
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