REQUEST FOR PROPOSALS: HEATING, VENTILATING, & AIR CONDITIONING (HVAC) EQUIPMENT PREVENTATIVE MAINTENANCE (PM) CONTRACT

The Village of Sussex invites proposals from experienced contractors for the work described in detail for the Village of Sussex HVAC Preventative Maintenance Contract. The Village of Sussex seeks qualified HVAC Preventative Maintenance services to allow efficient and effective use of Village facilities and equipment. The Services will run from March 1, 2026, through March 1, 2029.

A packet of specifications, which consists of the HVAC Maintenance Contract and its Exhibits, may be obtained from the Village website www.sussexwi.gov or from Secret Strobl, P.E., Assistant Village Engineer at Sussex Civic Center-Village Hall, N64W23760 Main Street, Sussex, WI 53089, (262) 246-5230.

Contractors must have a minimum of five (5) years of directly relevant recent experience, in an industrial/commercial setting, with substantially similar HVAC equipment and controls, and

successfully document in the Bidder Proof of Responsibility and Qualifications Statement (Exhibit F). Failure to meet and document the experience requirements is grounds for rejection of the proposal.

A complete proposal will be comprised of the completed Contractor’s Proposal Costing Form (Exhibit B), a copy of the unsigned HVAC maintenance contract (Exhibit C), and Bidders Proof of Responsibility and Qualifications Statement (Exhibit F).

One (1) original and five (5) copies of the Contractor’s Proposal Costing Form, a copy of the unsigned HVAC maintenance contract, and Bidders Proof of Responsibility and Qualifications Form.

Sealed proposals for furnishing services in the RFP are to be submitted at the Sussex Civic Center, N64W23760 Main Street, Sussex, WI 53089, no later than 2:00 p.m. on Thursday January 15, 2026. PROPOSALS RECEIVED AFTER THE DATE AND TIME SPECIFIED WILL NOT BE CONSIDERED FOR REVIEW.

RFP: HEATING VENTILATING, & AIR CONDITIONING (HVAC) EQUIPMENT PREVENTATIVE MAINTENANCE (PM) CONTRACT - VILLAGE OF SUSSEX