Request for Proposals- General Grant Coordination, Grant Management, and Project Management

REQUEST FOR PROPOSALS
City of Mobile
General Grant Coordination, Grant Management, and Project Management
Community Project Fund - Consolidated Appropriations Act of 2023 (Public Law 117-328)
INTRODUCTION
The City of Mobile is soliciting proposals from interested firms and individuals to provide
General Grant Coordination, Grant Management, and Project Management Services for a
Community Project Fund Grant (CPF). The City of Mobile has received $50,000,000 in overall
C P F funding. The funds must be drawn down prior to August 31, 2031, including any program
income received prior to that date. The City of Mobile will receive proposals from Proposers
having specific experience and qualifications in the area identified in this solicitation. For
consideration, proposals for this project must contain evidence of the Proposer's experience and
abilities in the specified area and other disciplines directly related to the proposed service.
QUALIFICATIONS
The Proposer must show to the complete satisfaction of the City of Mobile that it has the
necessary facilities, ability, and financial resources to provide the services specified herein in a
satisfactory manner. The Proposer should also give a past history and references in order to
satisfy the City of Mobile in regard to the Proposer's qualifications. The City of
Mobile may make reasonable investigations deemed necessary and proper to determine
the ability of the Proposer to perform the work, and the Proposer shall furnish to the City
of Mobile all information for this purpose that may be requested. The City of
Mobile reserves the right to reject any offer if the evidence submitted by, or
investigation of, the Proposer fails to satisfy the City of Mobile that the Proposer is properly
qualified to carry out the obligations of the contract and to complete the work described
therein.
Evaluation of the Proposer's qualifications shall include:
A. The ability, capacity, skill, financial and other necessary resources to perform the work or
provide the service required;
B. The ability to perform the work or provide the service promptly or within the time
specified, without delay or interference;
C. The character, integrity, reputation, judgment, experience, and efficiency of the Proposer,
and;
D. The quality of performance of previous contracts or services.
*Respondents must provide a listing of the personnel to be assigned to the project, including
organizational structure and each person's area of responsibility. Resumes for each professional
assigned to this project are also required. Responders must have sufficient and qualified staff
immediately available to contract solicitations and to enter into and manage any components
targeted by the RFP.
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SCOPE OF WORK
A. General Statement:
The City of Mobile requests proposals for services of providing Grant Coordination, Grant
Management, and Project Management Services for all activities related to the CPF
allocation provided to the City of Mobile.
B. Supporting Data:
Additional information on the City's CPF program can be found on the City of Mobile's
website.
This can be found at: https://www.cityofmobile.gov/shelby-economic-development-fund
C. Specifically, the City of Mobile requests the following services to be provided:
1. Project reviewing and underwriting
2. General grant coordination and support including Action Plan amendments.
3. Document control and management.
4. Policy development and Review.
5. Program and financial compliance requirements and local financial procedural support.
6. Support of communications strategy.
7. Development of monitoring plans and execution of said plans.
8. Manage program operations for all CPF Projects.
9. IT Oversight as required.
10. All allowable reporting required in the DRGR System or its equivalent.
11. Training/Outreach support for grant recipients, partners, and City of Mobile Staff.
12. Other support and consulting functions as required by City of Mobile.
13. Davis-Bacon oversight for CPF.
14. Performing Environmental Reviews for various projects consistent with 24 CFR Part 58.
Please note, CPF grantees may be required to submit environmental reviews through
HUD's HEROS system.
15. The City of Mobile reserves the right to select a firm/individual to provide any or all of
these tasks and the City of Mobile may choose to select multiple firms/individuals using
this same RFP.
TIMELINE
It is expected that the Grant Coordination, Grant Management, and Project Management process
will begin in August 2026.
* RFP Issued: June 17, 2026
* RFP Responses due: July 8, 2026
* Selection of Consultant: July 29, 2026
The City of Mobile reserves the right to make adjustments as needed to the above schedule.
QUESTIONS
Please direct all questions to: James.Roberts@cityofmobile.gov
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SUBMISSION REQUIREMENTS
A consultant, firm, or combination thereof wishing to submit a proposal must include the
following in their response:
* A brief history of the proposing entity, including general background, knowledge of
construction, and experience working with relevant agencies.
* Resumes of the personnel assigned to the project.
* A statement substantiating the resources of the proposing entity and the ability to carry out
the scope of work requested within the proposed timeline.
* Proposed fee structure, including billing rates, hourly rates, reimbursable expenses, etc.
Preferences will be given to firm fixed pricing.
* References including contact information for at least three organizations.
* At least one (1) example of work.
* A statement of conflicts (if any) the proposing entity or key employees may have regarding
these services. The statement should include conflicts, as well as any working relationships
that may be perceived by disinterested parties as a conflict. If no potential conflicts of
interests are identified, please state so.
SELECTION CRITERIA
Proposals will be reviewed and evaluated by staff.
Criteria for evaluation will include:
40% Proposal for accomplishing the tasks listed in Project Scope
15% Cost
35% Capacity to perform the services within the established timeframe
10% References
RFP SUBMISSION PROCESS
Proposal deadline: Proposals must be received no later than 4:00 p.m. July 8, 2026. Sealed
proposals must be received in the Neighborhood Development Department at the address
referenced below. Submittals should include three hard copies including signatures. No
proposals received by fax or e-mail transmission will be accepted.
City of Mobile
Neighborhood Development Department
Government Plaza, South Tower, Suite 508
205 Government Street
Mobile, AL 36602
Proposing entities must note on the outside of their proposal package:
REQUEST FOR PROPOSALS
CITY OF MOBILE CPF SERVICES
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