Request for Proposals for Treasury and Investment Advising Services
| Agency: | City of Malibu |
|---|---|
| State: | California |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Mar 19, 2026 |
| Due Date: | Apr 24, 2026 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
| Bid Title: |
Request for Proposals for Treasury and Investment Advising Services
|
| Category: | Professional Consulting |
| Status: | Open |
|
Attachment Preview
Request for Proposals for
Treasury and Investment Advising Services
Proposals must be received no later than 4:00 p.m. on
Friday, March 20, 2026, via email:
calba@malibucity.org
Cynthia Alba
Senior Management Analyst
City of Malibu
City Manager’s Office
23825 Stuart Ranch Road
Malibu CA, 90265
Date Issued: February 19, 2026
BACKGROUND
The City of Malibu (“City”) is seeking proposals from qualified consultants to service as
the City Treasurer. The City of Malibu (City) is a coastal city located in the northwestern
portion of Los Angeles County, California, along 21 miles of the Pacific Ocean and has a
population of approximately 10,604. The City hosts approximately 15 million visitors a
year. The City is a general law city incorporated under California law in 1991. It operates
under the Council/Manager form of government and is considered a contract city. The
five Members of the City Council are elected at-large and serve staggered four-year
terms, with the Mayor being selected from among the Councilmembers on a rotational
basis. The City offers a full range of municipal services and currently has 113 full-time
employees and 15.58 full-time equivalent part-time employees. The City, organized into
six departments, provides a number of services in-house, including management and
administrative services, public safety, building and safety, community services,
environmental sustainability, planning, public works and engineering.
The City’s Adopted Fiscal Year 2025-26 General Fund Operating Budget for ongoing
expenditures is $89.1 million, and the City’s Total Expenditure Budget is $110.3 million.
For further information, City’s past years ACFRs and adopted budgets are located on the
City’s website at: https://www.malibucity.org/315/Budgets. The City also has adopted
financial policies that govern City investments (attachment 1).
The City is seeking a qualified firm to serve as the City Treasurer. The City Treasurer is
appointed by the City Council in accordance with Malibu Municipal Code Section
2.16.010. The City Treasurer shall be responsible for the safe deposit of all moneys in the
custody of the City and shall perform all the duties prescribed by law and as may be
assigned by the City Council. Given the City’s current fiscal position, the City may not be
able to utilize all of these services in the near term; however, the City is seeking a firm
with the ability to perform the tasks as needed. This scope will be performed remotely,
with virtual coordination and communication as needed to fulfill the scope of work.
PRELIMINARY SCOPE OF SERVICES
The selected firm shall serve as the City Treasurer and perform the duties of City
Treasurer including but not limited to the following tasks:
Core Treasurer Responsibilities
1. Serve as a proactive financial partner to City staff by monitoring inflows, outflows,
and short‑term cash needs.
2. Be responsible for the safe deposit of all moneys in the custody of the City.
3. Conduct periodic review of surplus cash investments in accordance with City
Council adopted investment policies.
4. Review warrant registers.
5. Review of Receipts and Disbursement Schedules.
6. Prepare monthly investment reports.
7. Review City Budget.
City of Malibu
RFP for Treasury and Investment Services
2026
Page 3 of 9
8. Review monthly bank reconciliations.
9. Review annual independent audit and other audits as requested.
10. Conduct annual review of banking services.
11. Attend Investment Advisory Committee or City Council meetings as necessary.
12. Coordinate with City Manager, Assistant City Manager, and Financial Controller
on City financial matters.
13. Report to the City Council as required.
14.Other duties as approved by the City Council.
Cash Management and Treasury Operations
15. Provide active, ongoing review of cash balances, bank accounts, liquidity
positions, and treasury operations.
16. Conduct routine monitoring of all City bank accounts, ensuring accuracy,
security, and compliance with the City’s banking services agreement.
17. Provide alerts and recommendations regarding unusual activity, account
structure optimization, or opportunities to reduce banking costs.
18. Advise on the timing of transfers, withdrawals, and investment purchases or
liquidations to maximize interest earnings while protecting liquidity.
19. Enhanced Internal Control & Financial Operations Support: Conduct detailed
review of both check-cutting functions and bank reconciliations, ensuring
accuracy, segregation of duties, and strong internal controls.
20. Recommend improvements to strengthen fraud prevention, financial
transparency, and operational reliability.
Investment Policy, Strategy, and Market Monitoring
21. Perform a comprehensive annual review of the City’s Investment Policy.
22. Assist the City in developing a fully revised investment policy that is modern,
compliant, and tailored to City objectives.
23. Continually monitor market conditions and circumstances and report on any
recommended changes to policies, strategies, and specific positions. Propose
additional updates based on industry best practices, regulatory changes, and
risk‑management considerations.
Financial Forecasting and Long-Term Planning
24. Conduct interest forecasting, including:
a. Short-term rate projections
b. Multi‑year interest rate forecasting
c. Sensitivity analysis to support financial planning and long‑term modeling
25. Provide multi‑year financial forecasting to support budget development, capital
planning, and long‑term fiscal strategy.
City of Malibu
RFP for Treasury and Investment Services
2026
Page 4 of 9
26. Support the City in developing, reviewing, and updating fund balance policies,
including minimum reserve requirements, emergency reserves, disaster
contingencies, and stabilization targets.
27. Ensure the City is financially prepared to respond to emergencies or disasters,
including advising on accessible liquidity, short-term borrowing strategies, and
the sequencing of available funds.
Professional Qualifications and Independence Requirements
28. Designation as a Certified Public Accountant or Certified Public Finance Officer is
desirable
29. Be an independent Investment Advisor, registered as such with the Securities
and Exchange Commission (SEC) or the State of California, and must not act as
a broker/dealer.
30. Be independent of any financial institution or securities brokerage firm or shall
fully disclose any relationships with such financial institution and/or securities
brokerage firm relevant to the firm’s relationship with the entity.
31. Have no record of unsatisfactory performance as evidenced by complaints filed
with the SEC or any federal or state agency with jurisdiction over the services
provided by the firm.
PROPOSAL SUBMITTAL GUIDELINES
The City is requiring all proposals submitted in response to this RFP to follow a specific
format. A cover letter guarantee that key personnel, or equally qualified replacements,
will be committed to perform the required tasks throughout the duration of the contract.
A cost schedule shall be included with the proposal submittal. One electronic copy of the
technical qualifications and cost proposal will be required with each submission having
been signed by the company official with the power to bind the company in its proposal.
Technical Qualifications and Cost Proposals shall be submitted electronically to
calba@malibucity.org, and must be received no later than 4:00 p.m. on Friday, March
20, 2026. Proposals may be withdrawn prior to the established date and time. No
extensions will be granted.
All Technical Qualifications and Cost Proposals will become the property of the City of
Malibu and will be made available for public inspection after an award is made or rejected.
TECHNICAL QUALIFICATIONS/COST PROPOSAL FORMAT
The Technical Qualifications shall be organized in the following sections to facilitate
review by the City. Consultants shall adhere to the page limit stated below. If additional
City of Malibu
RFP for Treasury and Investment Services
2026
Page 5 of 9
information is needed, it may be included in the Appendix. However, due to time
constraints, the City may not be able to review the items in the Appendix as thoroughly
as Sections a. through f.
Technical Qualifications shall be limited to a total maximum of fifteen (15) double sided
pages or thirty (30) single sided pages, all letter size. This total page limit may be split
across the Section a through f as deemed appropriate by the consultant. Large format
pages, including 11” x 17” pages, will be counted as two (2) pages.
Technical Qualifications shall include the following:
a. Cover Letter/Executive Summary
Provide a cover letter/executive summary emphasizing the strong points of the
project team, qualifications, and experience. The cover letter/executive summary
shall include the name, address, telephone number, title and signature of the firm’s
contact person for this proposal, and state that the submittal is valid for 150 days.
The cover letter constitutes certification by the consultant, under penalty of perjury,
that the consultant complies with nondiscrimination requirements of the State and
the Federal Government. The cover letter/executive summary shall also include a
statement by the consultant informing the City whether or not they have any
exceptions with the City’s terms and contract conditions stated in this RFP,
including, but not limited to, insurance and the Agreement for Professional
Services, and stating that only those exceptions noted in the consultant’s proposal
will be subject to discussion and negotiation with the City. The cover
letter/executive summary shall be signed by a person with the official authority to
bind the company. An unsigned proposal or one signed by an individual
unauthorized to bind the consultant may be rejected.
b. Experience of Firm(s) and Individuals
Provide a summary of the company’s qualifications, credentials and related past
experience. List up to five (5) experiences consistent with the Preliminary Scope
of Work. Preferably with public agencies. The references should include the start
date of the project and the date of completion for each project.
Include summary descriptions of the company’s (or companies’) and
individuals’ applicable experience, and resumes detailing their experience
with the scope above. Detailed resumes highlighting experience pertinent
to this project should be provided in an Appendix. These resumes will not
be counted in the page limit.
This page summarizes the opportunity, including an overview and a preview of the attached documents.
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