Request for Proposals for the Eagle County Justice Center Expansion Project

NOTICE
REQUEST FOR PROPOSALS
PRECONSTRUCTION AND CONSTRUCTION SERVICES
FOR THE
EAGLE COUNTY JUSTICE CENTER EXPANSION PROJECT
EAGLE COUNTY, COLORADO
Eagle, Colorado April 23, 2026
Eagle County is soliciting proposals for Construction Manager/General Contractor
("CM/GC") services for preconstruction and construction of an expansion project at the
Eagle County Justice Center located at 885 Chambers Avenue, Eagle, Colorado 81631.
The expansion project will include, but not be limited to: a 14,000 gross square foot
addition of a courtroom, jury deliberation room, judicial chambers, support offices, clerk
offices, probation offices, conference room, and lobby spaces; a second story addition,
including an elevator and stairs, connection of an existing corridor from the detention area
to the new courtroom; 3,500 square feet of interior renovations to existing spaces; a
mechanical room expansion; a secure parking area; and enhanced security measures
(collectively, the "Project"). The Schematic Design Drawings and Preliminary Project
Description for the Project are included as Exhibit A. This Request for Proposals ("RFP")
will be non-exclusive. Eagle County reserves the right to purchase supplies or services
from other professionals.
The CM/GC's services during the preconstruction services phase include, but are not
limited to, cost estimating, value engineering, cash flow projections, scheduling, logistical
planning, constructability analysis, bid package administration, bidding of trade contracts,
and the submittal of a Guaranteed Maximum Price ("GMP") proposal for the construction
work (collectively, the "Preconstruction Services").
The CM/GC's services during the construction services phase include, but are not limited
to, construction management, administration, field supervision, coordinating
subcontractors, maintaining quality, meeting schedules, and providing the general
conditions work for the Project (collectively, the "Construction Services").
The evaluation of proposals in response to this RFP will include rates, hourly or otherwise,
including a "not to exceed" cost for Preconstruction Services as set forth in more detail in
the RFP Instructions to Respondents. Following evaluation of the proposals received by
Eagle County in response to this RFP, the successful respondent will be given the first right
to negotiate a Preconstruction Services Agreement acceptable to Eagle County. In the event
that an agreement satisfactory to Eagle County cannot be reached, Eagle County may enter
into negotiations with one or more of the remaining respondents.
Final selection of a successful respondent will be based on an evaluation of factors
including, but not limited to, general approach to the project, experience, schedule, fees,

budget constraints, practices and procedures, familiarity with Eagle County, and legal
issues.
The successful respondent shall commence work only after execution of an agreement
acceptable to Eagle County, provision of the required bonds, approval of insurance
certificates, and a notice to proceed is given by Eagle County.
Proposals must be received via email by Kristin Degenhardt at
kristin.degenhardt@eaglecounty.us no later than 3:00 p.m. on May 26, 2026. Any
proposal received after this time will not be considered unless good cause is shown as
determined by Eagle County in its sole discretion.
The complete Request for Proposal document may be obtained at the Eagle County website
at www.eaglecounty.us under the "Business" heading and "Bid Opportunities." Contact
Kristin Degenhardt, Construction Manager, for further information.
Contact information:
Kristin Degenhardt
Construction Manager
kristin.degenhardt@eaglecounty.us
970-328-3457

REQUEST FOR PROPOSALS
INSTRUCTIONS TO RESPONDENTS
1. Eagle County, Colorado will be receiving proposals via email to Kristin
Degenhardt at kristin.degenhardt@eaglecounty.us no later than 3:00 p.m. on May 26,
2026. Proposals must be clearly identified in the subject line of the email by RFP title.
Please provide a PDF version of the proposal. Please include the name, address, and phone
number of the firm's submitting project personnel. Responsibility for timely submittal of
proposal lies solely with the respondent. Proposals received after the deadline specified
above will be considered non-responsive and will not be considered.
2. Any question, interpretation or clarification regarding this RFP is required seven
(7) calendar days prior to the due date. Responses, if any, will be issued by addenda posted
to www.eaglecounty.us. All questions regarding this proposal must be in writing and
submitted to Kristin Degenhardt, Eagle County Construction Manager, via email to
kristin.degenhardt@eaglecounty.us. No additional questions will be accepted after the date
and time referenced above unless good cause is shown as determined by Eagle County in
its sole discretion. Oral interpretations shall be of no force and effect.
3. An optional pre-proposal site visit will be held at 885 Chambers Avenue, Eagle,
Colorado 81631 on Thursday, May 7th, 2026 at 10:00 a.m. for visual observation of the
existing site conditions. Attendance of the site visit is highly encouraged.
4. Eagle County reserves the right, in its sole discretion, to determine eligibility
criteria for bidders or respondents, to reject any and all proposals submitted in response to
this RFP, and to waive or not waive informalities or irregularities in proposals received or
RFP procedures. Eagle County also reserves the right to re-advertise this RFP, otherwise
provide the services as determined by Eagle County to be in its best interest, to accept any
portion of a proposal deemed to be in the best interests of Eagle County to do so, or further
negotiate cost, terms, or conditions of any proposal determined by Eagle County to be in
its best interests. Eagle County may also choose to disregard all proposals and issue another
RFP.
5. Eagle County may, at its sole discretion, modify or amend any and all provisions
herein. If it becomes necessary to revise any part of the RFP, addenda will be provided
through posting at www.eaglecounty.us. Eagle County reserves the right to extend the RFP
submittal date, postpone selection of a respondent(s), or to postpone the award of an
agreement.
6. All proposals will be reviewed by a selection committee and any other review as
determined to be necessary. Respondents may be asked to supplement their initial
proposals with additional written material. Eagle County may short-list respondents based
upon an evaluation of the written submittals. Eagle County may arrange for in-person
interviews with the short-listed respondents for a detailed presentation.

7. The selected proposal will be the one considered the most advantageous regarding
price, quality of service, qualifications and capabilities of respondent to provide the
specified service, general approach to the project, experience, schedule, fees, budget
constraints, practices and procedures, history of legal issues, respondent's familiarity with
Eagle County and any other factors the County may consider as determined by Eagle
County in its sole discretion. Eagle County may award a contract even if not the lowest
priced proposal based upon a review of the identified factors.
8. Respondents are encouraged to clearly identify any proprietary or confidential data
or information submitted with the proposal. Regardless of whether or not so marked, Eagle
County will endeavor to keep that information confidential, separate and apart from the
proposal. Notwithstanding the foregoing, respondent acknowledges that Eagle County may
be required to release the information in accordance with the Colorado Open Records Act,
order of the court, or other applicable law.
9. Eagle County will not pay for any information requested herein, nor is it liable for
any costs incurred by the respondent in connection with its response to this RFP.
10. No work shall commence nor shall any invoices be paid until the successful
respondent has entered into a fully executed agreement with Eagle County, provided the
requested proof of insurance, and received a Notice to Proceed from Eagle County.
11. No telephone or oral proposals will be accepted.
12. Respondent(s) who submit a proposal are responsible for becoming fully informed
regarding all circumstances, information, laws and any other matters that might, in any
way, affect the respondent's role and responsibilities. Any failure to become fully
knowledgeable shall be at the respondent's sole risk. Eagle County assumes no
responsibility for any interpretations made by respondents on the basis of information
provided in this RFP or through any other source.
13. All respondents must include a fully executed Proposal Form with their proposal.
14. Eagle County reserves the right to award an agreement to the respondent that
demonstrates the best ability to fulfill the requirements of the project based upon our
evaluation of the selection criteria.
15. This RFP is not intended to completely define the contractual relationship to be
entered into with the successful respondent(s). Any awarded agreement shall be
satisfactory to Eagle County in its sole discretion.
16. Upon identification by Eagle County of the successful respondent, Eagle County
will give the successful respondent the first right to negotiate an agreement satisfactory to
Eagle County in its sole discretion. In the event that an agreement satisfactory to Eagle
County cannot be reached, Eagle County may enter into negotiations with one or more of

the remaining respondents. Eagle County may choose to discard all proposals and re-issue
another RFP.
17. The successful respondent will perform all of the work or services indicated in the
proposal in compliance with the negotiated agreement.
18. The successful respondent(s) shall comply with the following insurance and bond
language which shall be included in the agreement to be awarded unless otherwise agreed
to in writing by Eagle County:
"Contractor shall procure and maintain for the duration of the contract, and for five (5)
years thereafter, insurance against claims for injuries to persons or damages to property
which may arise from or in connection with the performance of the work hereunder by
Contractor, its agents, representatives, employees, or subcontractors.
MINIMUM SCOPE AND LIMIT OF INSURANCE
Coverage shall be at least as broad as:
1. Commercial General Liability (CGL) insurance covering CGL on an "occurrence"
basis, including products and completed operations, property damage, bodily injury and
personal & advertising injury with limits no less than $10,000,000 per occurrence and
$20,000,000 in the aggregate.
2. Automobile Liability Insurance with limits of no less than $5,000,000 per accident
for bodily injury and property damage.
3. Workers' Compensation insurance as required by law and Employer's Liability
Insurance with a limit of no less than $1,000,000 per accident for bodily injury or disease.
4. Builder's Risk (Course of Construction) insurance utilizing an "All Risk" (Special
Perils) coverage form, with limits equal to the completed value of the Project and no
coinsurance penalty provisions.
5. Surety Bonds as described below.
6. Professional Liability with limits no less than $2,000,000 per occurrence or claim,
and $2,000,000 policy aggregate.
If Contractor maintains broader coverage and/or higher limits than the minimums shown
above, County requires and shall be entitled to the broader coverage and/or the higher limits
maintained by the contractor. Any available insurance proceeds in excess of the specified
minimum limits of insurance and coverage shall be available to County.

OTHER INSURANCE PROVISIONS
The insurance policies are to contain, or be endorsed to contain, the following provisions:
1. County, its officers, officials, employees, and volunteers are to be covered as
additional insureds on the CGL policy with respect to liability arising out of work or
operations performed by or on behalf of the Contractor including materials, parts, or
equipment furnished in connection with such work or operations and automobiles owned,
leased, hired, or borrowed by or on behalf of the Contractor.
2. For any claims related to this project, the Contractor's insurance coverage shall be
primary and non-contributory insurance coverage as respects County, its officers, officials,
employees, and volunteers. Any insurance or self-insurance maintained by County, its
officers, officials, employees, or volunteers shall be excess of the Contractor's insurance
and shall not contribute with it. This requirement shall also apply to any Excess or Umbrella
liability policies.
3. Each insurance policy required by this clause shall provide that coverage shall not
be canceled, except with notice to County.
BUILDERS RISK (COURSE OF CONSTRUCTION) INSURANCE
Contractor may submit evidence of Builder's Risk insurance in the form of Course of
Construction coverage. Such coverage shall name County as a loss payee as their interest
may appear.
If the Project does not involve new or major reconstruction, at the option of County, an
Installation Floater may be acceptable. For such projects, a Property Installation Floater
shall be obtained that provides for the improvement, remodel, modification, alteration,
conversion, or adjustment to existing buildings, structures, processes, machinery and
equipment. The Property Installation Floater shall provide property damage coverage for
any building structure, machinery, or equipment damaged, impaired, broken, or destroyed
during the performance of the Work, including during transit, installation, and testing at
County's site.
CLAIMS MADE POLICIES
If any coverage required is written on a claims-made coverage form:
1. The retroactive date must be shown, and this date must be before the execution date
of
the contract or the beginning of contract work.
2. Insurance must be maintained and evidence of insurance must be provided for at
least
five (5) years after completion of contract work.

3. If coverage is cancelled or non-renewed, and not replaced with another claims-
made policy form with a retroactive date prior to the contract effective, or start of work
date, the Contractor must purchase extended reporting period coverage for a minimum of
five (5) years after completion of contract work.
4. A copy of the claims reporting requirements must be submitted to County for
review.
UMBRELLA OR EXCESS POLICIES
The Contractor may use Umbrella or Excess Policies to provide the liability limits as
required in this agreement. This form of insurance will be acceptable provided that all of
the Primary and Umbrella or Excess Policies shall provide all of the insurance coverages
herein required, including, but not limited to, primary and non-contributory, additional
insured, Self-Insured Retentions (SIRs), indemnity, and defense requirements. The
Umbrella or Excess policies shall be provided on a true "following form" or broader
coverage basis, with coverage at least as broad as provided on the underlying Commercial
General Liability insurance. No insurance policies maintained by the Additional Insureds,
whether primary or excess, and which also apply to a loss covered hereunder, shall be
called upon to contribute to a loss until the Contractor's primary and excess liability
policies are exhausted.
ACCEPTABILITY OF INSURERS
Insurance is to be placed with insurers authorized to conduct business in the state with a
current A.M. Best rating of no less than A: VII, unless otherwise acceptable to County.
WAIVER OF SUBROGATION
Contractor hereby agrees to waive rights of subrogation which any insurer of Contractor
may acquire from Contractor by virtue of the payment of any loss. Contractor agrees to
obtain any endorsement that may be necessary to affect this waiver of subrogation. The
Workers' Compensation policy shall be endorsed with a waiver of subrogation in favor of
County for all work performed by the Contractor, its employees, agents and subcontractors.
VERIFICATION OF COVERAGE
Contractor shall furnish County with original certificates and amendatory endorsements or
copies of the applicable policy language effecting coverage required by this clause and a
copy of the Declarations and Endorsements Pages of the CGL and any Excess policies
listing all policy endorsements. All certificates and endorsements and copies of the
Declarations & Endorsements pages are to be received and approved by County before
work commences. However, failure to obtain the required documents prior to the work
beginning shall not waive the Contractor's obligation to provide them. County reserves the
right to require complete, certified copies of all required insurance policies, including

endorsements required by these specifications, at any time. County reserves the right to
modify these requirements, including limits, based on the nature of the risk, prior
experience, insurer, coverage, or other special circumstances.
SUBCONTRACTORS
Contractor shall require and verify that all subcontractors maintain insurance meeting all
requirements stated herein, and Contractor shall ensure that County is an additional insured
on insurance required from subcontractors.
DURATION OF COVERAGE
CGL & Excess liability policies for any construction related work, including, but not
limited to, maintenance, service, or repair work, shall continue coverage for a minimum of
5 years for Completed Operations liability coverage. Such Insurance must be maintained
and evidence of insurance must be provided for at least five (5) years after completion of
the contract of work.
SURETY BONDS
Contractor shall provide the following Surety Bonds:
1. Performance Bond
2. Payment Bond
3. Maintenance Bond
The Payment Bond and the Performance Bond shall be in a sum equal to the contract price.
If the Performance Bond provides for a one-year warranty a separate Maintenance Bond is
not necessary. If the warranty period specified in the contract is for longer than one year a
Maintenance Bond equal to 10% of the contract price is required. All bonds shall be
executed by such sureties as (a) are licensed to conduct business in the state of Colorado,
and (b) are named in the current list of "Companies Holding Certificates of Authority as
Acceptable Sureties on Federal Bonds and as Acceptable Reinsuring Companies" as
published in Circular 570 (amended) by the Audit Staff Bureau of Accounts, U.S. Treasury
Department. All bonds signed by an agent must be accompanied by a certified copy of the
authority to act. If the surety on any bond furnished by Contractor is declared bankrupt, or
becomes insolvent, or its right to do business is terminated in the state of Colorado, or it
ceases to meet these requirements, the Contractor shall within five days thereafter
substitute another bond and surety, both of which shall be acceptable to County.
SPECIAL RISKS OR CIRCUMSTANCES
County reserves the right to modify these requirements, including limits, based on the
nature of the risk, prior experience, insurer, coverage, or other circumstances."

19. Further, the successful respondent(s) shall comply with the following
indemnification language which shall be included in the agreement to be awarded:
"The Consultant shall indemnify, defend, and hold harmless County, and any of its officers,
agents and employees against any losses, claims, damages or liabilities for which County
may become subject to, insofar as any such losses, claims, damages or liabilities arise out
of, directly or indirectly, this Agreement, or are based upon any performance or
nonperformance by Consultant or any of its sub-consultants hereunder; and Consultant
shall reimburse County for reasonable attorney fees and costs, legal and other expenses
incurred by County in connection with investigating or defending any such loss, claim,
damage, liability or action. This indemnification shall not apply to claims by third parties
against the County to the extent that County is liable to such third party for such claims
without regard to the involvement of the Consultant. This paragraph shall survive
expiration or termination hereof."
20. Further, the successful respondent(s) shall comply with the following accessibility
language which shall be included in the agreement to be awarded:
"In the event that County determines that the Services described herein include information
or communications technology, such as digital content, that must be made "accessible" in
accordance with Colorado law, Consultant agrees to, if requested by County, undertake
such reasonable efforts that may be needed of Consultant to adapt and convert work
product to ensure it is "accessible" within the meaning of Sections 24-85-101, et seq.,
C.R.S., and its implementing regulations."

REQUEST FOR PROPOSALS
PROPOSAL FORM
THIS PROPOSAL FORM MUST BE SUBMITTED WITH YOUR PROPOSAL
TO: Eagle County Project Management
3289 Cooley Mesa Road
Gypsum, CO 81637
Mailing: PO Box 850 Eagle, CO 81631
Re: Request for Proposal Preconstruction and Construction Services for Eagle County
Justice Center Expansion Project, Eagle, CO
The undersigned, having examined the Instructions to Respondents and any and all
documents related to the above referenced RFP:
(a) agree to comply with all conditions, requirements, and instructions of the Request
for Proposal as stated or implied therein;
(b) Acknowledges the right of Eagle County, Colorado in its sole discretion to reject
any or all proposals submitted, and that an award may be made to a respondent even though
not the lowest cost;
(c) Acknowledges and agrees that the discretion of Eagle County, Colorado in
selection of the successful respondent(s) shall be final, not subject to review or attack; and
(d) Acknowledges that this proposal is made with full knowledge of the foregoing and
full agreement thereto.
By submission of this proposal, and signature below, the respondent acknowledges that he
has the authority to sign this Proposal Form and bind the company named below. The
respondent further acknowledges that Eagle County, Colorado has the right to make any
inquiry or investigation it deems appropriate to substantiate or supplement information
contained in the proposal and related documents, and authorizes release to Eagle County
of any and all information sought in such inquiry or investigation.
Company Name: _______________________________________
Title of Respondent: _______________________________________
Signature of Respondent: _______________________________________