Request for Proposals for Technical Assistance Consulting Services

KATHY HOCHUL, Governor RUTHANNE VISNAUSKAS, Commissioner/CEO
Request for Proposals
for
TECHNICAL ASSISTANCE
CONSULTING SERVICES
Issuance Date: April 27, 2026
Submission Deadline May 22, 2026, 2pm, EDT
RFP Number: HCR-RFP260427
HOUSING TRUST FUND CORPORATION
641 LEXINGTON AVENUE NEW YORK, NEW YORK 10022
www.hcr.ny.gov
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Table of Contents
1. INTRODUCTION------------------------------------------------------------------------------------------------------------- 5
2. PURPOSE ------------------------------------------------------------------------------------------------------------------------ 5
2.1 Project Funding--------------------------------------------------------------------------------------------------------------- 5
2.2 General Federal Grant Requirements (as applicable) --------------------------------------------------------- 6
2.3 HUD General Provisions -------------------------------------------------------------------------------------------------- 6
3. CALENDAR OF EVENTS AND MILESTONES ----------------------------------------------------------------- 6
4. SCOPE OF SERVICES ----------------------------------------------------------------------------------------------------- 7
5. Work Engagement Process------------------------------------------------------------------------------------------------- 8
5.1 Contract Term----------------------------------------------------------------------------------------------------------------- 8
5.2 Primary Contractor and Subcontractor(s) Team ---------------------------------------------------------------- 8
6. PROPOSAL REQUIREMENTS ---------------------------------------------------------------------------------------- 9
6.1 TAB 1: Proposal Coversheet, Cover Letter, & Proposal Certification----------------------------------- 9
6.2 TAB 2: Technical Proposal (10 pages max.)-----------------------------------------------------------------------10
6.3 TAB 3: Cost Proposal -----------------------------------------------------------------------------------------------------14
6.4 TAB 4: Administrative Proposal --------------------------------------------------------------------------------------14
6.4.1 Standard Clauses and Requirements -----------------------------------------------------------------------------14
6.4.2 Financial Capacity -------------------------------------------------------------------------------------------------------15
6.4.3 Insurance Requirements -----------------------------------------------------------------------------------------------15
6.5 TAB 5: Equal Employment Opportunity Requirements -----------------------------------------------------15
7. PROPOSAL SUBMISSION INSTRUCTIONS -------------------------------------------------------------------17
7.1 Questions and Answers ---------------------------------------------------------------------------------------------------17
7.2 Amendments and Addenda----------------------------------------------------------------------------------------------18
8. EVALUATION AND SELECTION PROCESS -------------------------------------------------------------------18
8.1 Evaluation Overview ------------------------------------------------------------------------------------------------------18
8.2 Scoring --------------------------------------------------------------------------------------------------------------------------19
8.3 Selection and Notification Process ------------------------------------------------------------------------------------20
8.4 Adverse Findings ------------------------------------------------------------------------------------------------------------21
9. PREQUALIFIED LIST OF CONTRACTORS -------------------------------------------------------------------21
REMAINDER OF THIS PAGE LEFT BLANK INTENTIONALLY -------------------------------------------22
Appendices to follow this page--------------------------------------------------------------------------------------------------23
Appendix I (HTFC's Standard Clauses for Contracts) --------------------------------------------------------------------24
Appendix II (HTFC's MWBE Participation Requirements and Procedures for Contracts) -------------------25
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Appendix III (HUD's General Provisions for Contracts) ----------------------------------------------------------------26
Appendix IV (Insurance Requirements)---------------------------------------------------------------------------------------27
ATTACHMENTS TO FOLLOW THIS PAGE---------------------------------------------------------------------------36
Attachment I (Proposal Coversheet) -------------------------------------------------------------------------------------------37
Attachment II (Proposal Certification) ----------------------------------------------------------------------------------------41
Attachment III (Cost Proposal Template) ------------------------------------------------------------------------------------42
Attachment IV (FORM A: Intent to Submit Proposal Form)-----------------------------------------------------------43
Proposal Checklist-------------------------------------------------------------------------------------------------------------------44
Schedule of RFP Appendices ----------------------------------------------------------------------------------------------------45
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HOUSING TRUST FUND CORPORATION
REQUEST FOR PROPOSALS FOR
TECHNICAL ASSISTANCE CONSULTING SERVICES
IMPORTANT NOTICE: A Restricted Period under the Procurement Lobbying Law is currently
in effect for this procurement process and will remain in effect until execution and approval of
the Contract(s). Proposers are prohibited from impermissible Contacts related to this
procurement process with any employee of the Housing Trust Fund Corporation ("HTFC" or
Agency(ies) or Affiliate(s), other than the Designated Contact Officer listed below.
Lobbying Law Designated Contact Officer:
Kathryn Mazzeo, Associate Counsel
New York State Homes and Community Renewal Housing Trust Fund Corporation
38-40 Broadway, Hampton Plaza, 5th Floor
Albany, NY 12207
Email: Kathryn.Mazzeo@hcr.ny.gov
If you have inquiries regarding this request for proposal or would like to contact the Agency(ies)
regarding issues not relating to impermissible Procurement Lobbying Law Contacts, please
forward inquiries via electronic email to contractunitinfo@hcr.ny.gov. The subject line of the
email should indicate "2026 RFP for Technical Assistance Consulting Services".
Further information regarding the Procurement Lobbying Law policies of the Agency(ies) is
available in the Agencies' Standard Clauses and Requirements for Solicitations, hyperlinked
herein as Exhibit A.
1Affiliates shall mean the other agencies comprising New York State Homes and Community Renewal being the New
York State Housing Finance Agency, State of New York Mortgage Agency, New York State Affordable Housing
Corporation, State of New York Municipal Bond Bank Agency, and Tobacco Settlement Financing Corporation.
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1. INTRODUCTION
New York State Homes and Community Renewal ("HCR") consists of all the major housing and
community renewal agencies of the State of New York ("State" or "NYS"), including the
Housing Trust Fund Corporation ("HTFC" or "Agency"). HCR includes other agencies (i.e.,
Affiliates) not directly involved in this Request for Proposals process.
The mission of HTFC is to further community development through the construction,
development, revitalization and preservation of low-income housing, the development and
preservation of businesses, the creation of job opportunities, and the development of public
infrastructures and facilities.
HTFC is responsible for the administration of a portfolio of state and federally funded grant
programs that provide funding to local governments and not-for-profits to create and preserve
affordable housing and support public infrastructure projects, job creation and small business
development.
These programs include the State's Community Development Block Grant (CDBG) and HOME
programs which collectively include about $75 million in federal funds from the U.S.
Department of Housing and Urban Development (HUD) each year and a one-time $93 million in
HOME-ARP program funding that was allocated as part of the American Rescue Act. In addition
to the federal programs, HTFC administers a large portfolio of state-funded programs including
but not limited to Access to Home, RESTORE, New York Main Street, Plus One ADU, Vacant
Rental Program and Leading in Lead Prevention.
2. PURPOSE
New York State Homes and Community Renewal's (HCR) Housing Trust Fund Corporation
(HTFC) is issuing this Request for Proposals ("RFP" or "Solicitation") to solicit proposals from
qualified vendors ("Respondents" or "Bidders" or "Proposers") that have the experience and
qualifications required to provide targeted, expert support and consulting services. Responses to
this RFP will be the basis for establishing a prequalified list ("List(s)" or "Panel(s)") of state and
federally funded grant program subject matter experts ("Contractor(s)") to provide strategic
analysis and guidance on regulation, statute and policies to ensure program objectives are met,
stakeholder trainings, and contributions to administrative processes on an as-needed basis over a
five-year period. Interested Respondents shall demonstrate the qualifications, certification and
licensure requirements demonstrated in Scope of Work section of this RFP. This comprehensive
support aims to enhance operational efficiencies across various areas. Placement on the Panel
does not guarantee that the Firm will be selected or engaged for work assignments or any
specific volume of work or assignments.
2.1 Project Funding
The Contract(s) resulting from this RFP process shall be funded, in whole or in part, with federal
CDBG and HOME grant funds or other HTFC program resources. The successful Respondent(s)
resulting from this RFP process ("Contractor(s)") shall be required to comply with the terms and
conditions of the contract and applicable federal, State, and local laws, regulations, and
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procedures including, but not limited to, the Uniform Administrative Requirements and Cost
Principles, codified in 2 CFR Part 200.
2.2 General Federal Grant Requirements (as applicable)
As the Contract(s) resulting from this RFP process will be funded with federal funds, the
Contract shall be governed by certain federal terms and conditions for federal grants, such as the
Office of Management and Budget's (OMB) applicable circulars. Respondent shall provide a
description of experience with such grant requirements and affirmatively represent and certify
that the Respondent shall adhere to any applicable federal requirements. Any funds disallowed
by any federal government entity shall be disallowed from the fee or compensation to the
successful Respondent(s).
2.3 HUD General Provisions
As the Contract(s) resulting from this RFP process will be funded with HUD funds, the
Contract(s) shall be governed by certain general HUD terms and conditions, attached hereto as
Appendix III. Respondent shall provide a description of experience with such requirements and
affirmatively represent and certify that Respondent shall adhere to the terms and conditions set
forth in Appendix III, and any subsequent changes made by HUD.
3. CALENDAR OF EVENTS AND MILESTONES
HTFC reserves the right to modify this schedule at its discretion. Notification of changes in
connection with this RFP will be made available to all interested parties via the HTFC webpage
at: https://hcr.ny.gov/procurement-opportunities
It is the responsibility of the Respondent to check the above referenced webpage regularly for
notifications relating to this RFP.
CALENDAR OF EVENTS AND MILESTONES
EVENT DATE
Issuance of Request for Proposals April 27, 2026
Deadline for RFP Questions May 8, 2026
Deadline for Agency Responses to the
May 15, 2026
RFP Questions
Intent to Submit Proposal May 8, 2026
Proposal Submission Deadline May 22, 2026, 2PM EDT
Interviews (if necessary) To Be Determined
Anticipated Selection Date July 2026
* The HTFC contract(s) resulting from this RFP process will be subject to the approval of the
HTFC Board and may also be subject to annual review by the HTFC Board.
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4. SCOPE OF SERVICES
The Contractor(s) will provide on-call technical assistance and consulting services to support the
Housing Trust Fund Corporation program areas. Support will be provided in the form of the
three following "Elements":
ELEMENT 1: Regulatory Interpretation & Consultation
ELEMENT 2: Direct Project Assistance
ELEMENT 3: Training
ELEMENT 1: Regulatory Interpretation & Consultation
This element will involve requests from HCR staff for interpreting regulations and statutes to
support decision making, compliance and policy development.
* Interpretation and guidance on federal regulations (24 CFR Part 570 and Part 92, 2 CFR
Part 200); federal and state policy directives; Federal Register Notices and rules; HUD
Notices; and other relevant cross-cutting rules, regulations and policies.
* Interpretation and guidance on state statutes, rules & regulations such as Private Housing
Finance Law, labor standards, environmental compliance, procurement, and financial
management.
* Analysis regarding the applicability of federal regulations, state statutes and strategy to
help HTFC achieve program state and national objectives and compliance.
* Strategic planning and analysis to help New York State optimize its funding impact.
* Advise on program and project compliance, risks and mitigation strategies.
ELEMENT 2: Direct Project Assistance
This element will involve requests for development of written materials, graphics, tools or
presentations to support HCR programs and specific HCR-funded projects.
* Review, refine, and draft policies, procedures and other program materials to ensure
regulatory compliance, enhance operational efficiency and align with best practices.
* Development of new materials and tools to support program administration.
* Project-specific underwriting or project development support.
* Grant project management support, including project compliance with federal or state
requirements.
* Assist with Consolidated Plans, Action Plans, CAPERs, or other planning, reporting and
strategy documents.
ELEMENT 3: Training
This element will involve development and delivery of specialized training for HCR staff,
program applicants and award recipients. Training formats may include in person
(classroom or one-to-one), virtual (online delivery of live or self-paced), and hybrid
approaches.
* Provide expert-led workshops for navigating complex program requirements.
Sessions should feature tailored consulting, interactive exercises, and best practices.
* Assist or support HTFC staff in developing and delivering training, by providing
"train the trainer" sessions or reviewing training materials prepared by HTFC staff.
* Training topics may cover areas related to:
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o Implementation and compliance of regulatory and policy requirements such
as:
Understanding fiscal responsibility, audit requirements
Environmental
Accessibility, fair housing, lead based paint requirements
Construction management (procurement, writing work scopes,
property inspections, )
Property rehabilitation standards
o How to develop and administer a federal or state grant funded program (i.e.,
Lifecycle management, contracts, subrecipient agreements, insurance, proper
documentation and reporting).
o Strategies for financing, including project development with multiple sources
of financing.
5. Work Engagement Process
The RFP process will form the basis for the establishment of a prequalified list ("List(s)" or
"Panel(s)") of subject matter experts to provide strategic analysis, policy guidance, stakeholder
training, and support for state and federally funded grant programs. Over a five-year period,
HTFC plans to select and engage qualified Firms on an as-needed basis.
Engagements will vary in scope, duration and urgency. Engagements may require immediate,
intensive effort over a short or extended period of time. Placement on the Panel does not
guarantee that the Firm will be selected or engaged for work assignments or any specific volume
of work or assignments.
5.1 Contract Term
The term of the contract is anticipated to be for five years, subject to approval of the HTFC
Board. Any contract that exceeds a five-year period will require the affirmative concurrence of
HTFC's Board to extend the term of the contract without undergoing a new solicitation process.
5.2 Primary Contractor and Subcontractor(s) Team
The successful Contractor(s) must be the lead vendor on at least two of the three Scope of
Service Elements and will serve as the legal contracting entity with which the Agencies will
enter into a contract. However, a Contractor may partner with other entities, including but not
limited to MWBEs and SDVOBs, to provide the Agencies with the Scope of Work described in
the Scope of Services section of this RFP. If the RFP submission includes Consulting Services
from any other participating vendors, it is understood that those vendors will serve as
subcontractors to the Prime Contractor.
For purposes of evaluating RFP Submissions and developing the intended agreement between
HTFC and the Contractor, all contributions to the project from both the Prime Contractor and its
subcontractor(s), including skills, attributes, and products, will be considered as the total
proposal put forth by the Respondent. All necessary communications will be directed to the
Prime Contractor.
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6. PROPOSAL REQUIREMENTS
The content in the response must be limited to letter-size pages (single spaced, minimum 12-
point font, and at least one-inch margins). The page limits are identified for each section but
does not include resumes, organizational chart, graphic charts, diagrams, flow charts, etc.
A complete proposal for this RFP must include:
TAB 1: Proposal Coversheet, Cover Letter & Proposal Certification
TAB 2: Technical Proposal
TAB 3: Cost Proposal
TAB 4: Administrative Proposal
TAB 5: EEO, Diversity and SDVOB Proposal.
The Proposal must be complete and prepared in the format consistent with the instructions
provided in this RFP. The Respondent is advised to thoroughly read and follow all instructions
contained in this RFP. Proposals not organized in the manner prescribed in this RFP or proposals
that do not include all required information and completed forms may be subject to rejection. In
all instances, HTFC's determination regarding a proposal will be final.
HTFC does not require, nor desire, any promotional material that does not specifically address
the response requirements in this RFP. Proposals must demonstrate that the Respondent is
qualified to perform the Scope of Services based on eligibility requirements and prior relevant
professional experience.
6.1 TAB 1: Proposal Coversheet, Cover Letter, & Proposal Certification
The Respondent must submit, as part of its Proposal Submission, the Proposal Coversheet, Cover
Letter, and Proposal Certification as outlined in this RFP.
6.1.1, Proposal Coversheet
The Respondent shall complete and submit a Proposal Coversheet which contains identifying
information for the Proposer's organization. The Coversheet must be submitted utilizing the
template provided in Attachment I
6.1.2. Cover Letter with Executive Summary (3 pages max.)
* The Respondent's Cover Letter must: (i) be on Respondent letterhead, (ii) not exceed
three (3) pages and (iii) include the following items: The Proposer's name, address,
telephone number, fax number, email address and website address, if applicable;
* The names, titles, telephone numbers, fax numbers, and email addresses of the
principals and the individuals within the Proposer's organization who will be the
Agency's primary contact concerning the proposal;
* A summary of the Respondent's organizational history, legal structure (e.g.
corporation, State of incorporation, MWBE and/or SDVOB certification status, etc.)
and include a statement confirming that the vendor is registered to do business in the
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State of New York. This summary must include an explanation of the organization's
primary work and core competencies.
* The location of the Respondent's main business office. If there are other locations of
the Respondent that may be involved in providing services described in this RFP,
identify those other location(s) and include names of contact persons in those
locations;
* A statement affirming the number of years that the proposer or its principals have
provided similar services to those described in the Scope of Service section;
* The name(s) of the primary staff who will provide services to the Agency/ies;
* Indicate whether the Respondent will be subcontracting with a MWBE and/or
SDVOB, and if so, provide the name of the MWBE and/or SDVOB entity(ies) and
principal(s); if the Respondent will not be subcontracting/partnering with an MWBE
and/or SDVOB, indicate the reason why there are no subcontracting/partnering
opportunities for the services described in the Scope of Services section of this RFP.
6.1.3. Proposal Certification
Respondent must complete and submit with their Proposal Submission a signed certification
("Proposal Certification") which affirms that the information contained in the proposal is true
and accurate and that the person signing the Proposal Certification is authorized to submit the
proposal on behalf of the Respondent. The Proposal Certification must be submitted utilizing the
template provided in Attachment II
6.2 TAB 2: Technical Proposal (10 pages max.)
This section of the RFP provides instructions to Proposers regarding information that is to be
included in the Technical Proposal. The content in Tab 2 is limited to ten (10) letter-size pages,
double spaced, minimum 12-point font, and at least one-inch margins. The ten-page limit in Tab
2 does not include resumes, references, organizational chart, etc. Any material beyond this limit
will be disregarded. HTFC does not desire any promotional material, which does not specifically
address the response requirements to this RFP. Proposal documents must be complete, factual
and as detailed as necessary to allow the Agency/Agencies to adequately evaluate capabilities
and experience for the services required under the contract(s) awarded to the successful
Proposer(s)
The Technical Proposal must detail the Respondent's experience and qualifications for the
services requested. Please address the technical information listed below, including any tasks
from the Scope of Services section of this RFP that the Proposer is unable to fulfill with in-house
staff. Do not include any cost or hourly rate information in the Technical Proposal.
The Technical Proposal must be composed of:
1. Table of Contents
2. Experience, Qualifications and Capability Narrative
3. Qualifications Response Form
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