Request for Proposals for Security Enhancements at Hazelwood Civic Center East

REQUEST FOR PROPOSALS (RFP)
Design and Construction of Front Counter Security
Enhancements
Hazelwood Civic Center East
8969 Dunn Road, Hazelwood, MO 63042
1. Introduction
The City of Hazelwood is seeking proposals from qualified contractors to design and construct
security enhancements for the front counter operations at Hazelwood Civic Center East. The goal
is to improve staff safety, access control, and overall security while maintaining a welcoming
environment for patrons.
2. Scope of Work
Contractors shall provide a complete, turnkey solution including:
* Assessment of the existing front counter area
* Design of security improvements
* Procurement of materials
* Construction and installation, including permitting and inspections.
Security enhancements may include (but are not limited to):
* Security glazing or barriers
* Controlled access entry points
* Counter modifications for safety and visibility
* Panic buttons or alert systems
* Surveillance camera placement and integration with existing security infrastructure
* Any additional recommendations to improve safety
3. Budget
* Total project cost shall not exceed $15,000
* Proposal shall include a detailed cost breakdown (labor, materials, design, etc.)
4. Timeline
* All work must be fully completed by June 29, 2026

5. Proposal Requirements
Proposals shall include:
* Company background and qualifications
* Relevant project experience
* Detailed design concept and approach
* Project timeline with milestones
* Itemized cost proposal
* List of materials and equipment to be used
* Description of any subcontractors (if applicable)
* The Contractor shall purchase and maintain in full force and affect the following
insurance coverage with an insurance carrier acceptable to the City:
* The policy shall be endorsed to cover the contractual liability of the Contractor under the
General Conditions.
The Contractor and his Subcontractors shall procure and maintain during the life of this
agreement insurance of the types and minimum amounts as follows:
1. Workers' Compensation in full compliance with statutory requirements of Federal and State of
Missouri law and Employers' Liability coverage in the amount of $1,000,000.
2. Comprehensive General Liability and Bodily Injury
Including Death: $409,123 each person
Property Damage: $2,727,489 each occurrence
3. Comprehensive Automobile Liability, Bodily Injury
Including Death: $409,123 each person
Property Damage: $2,727,489 each occurrence
4. Owner's Protective Bodily Injury,
Including Death: $409,123 each person
Property Damage: $2,727,489 each occurrence
The Owner's Protective Policy shall name the City as the insured. Certificates evidencing such
insurance shall be furnished to the City prior to the Contractor commencing the Work on this
project. The certificates must state "The City of Hazelwood is an additional insured."
6. Warranty Requirements
* Proposals must clearly specify all applicable warranties, including:
Workmanship warranty
o
* Manufacturer warranties on materials and equipment

7. Evaluation Criteria
Proposals will be evaluated based on:
* Cost effectiveness
* Quality and feasibility of design
* Contractor experience and qualifications
* Ability to meet project timeline
* Warranty offerings
8. Contact Information
* Questions about the proposed project shall be directed to Doug Littlefield, Parks &
Recreation Superintendent, at (314) 513-5070 or dslittlefield@hazelwoodmo.org
* A site visit during regular operating hours can be scheduled through the Parks &
Recreation Superintendent
9. Submission Instructions
* Proposals shall be submitted via email to dslittlefield@hazelwoodmo.org or in person at
the Hazelwood Community Center, 1186 Teson Road, no later than 11:00 a.m. on May
4, 2026
* Clearly label submission:
"RFP - Hazelwood Civic Center East Security Enhancements"