Request for Proposals for Receipt, Transfer, Haul & Disposal of Solid Waste - Addendum No. 1

Solid Waste Receipt, Transfer, Haul & Disposal Services June
Paducah, KY
5, 2026
Page |
Request for
Proposals for
Receipt, Transfer, Haul & Disposal of Solid
Waste
City
i
of Paducah, Kentucky
June 5, 2026

Solid Waste Receipt, Transfer, Haul & Disposal Services June
Paducah, KY
5, 2026
Page |
CONTENTS
SECTION 1 INTRODUCTION.................................................................................................................................. 1
1.1 Introduction ................................................................................................................................................... 1
1.2 Purpose of Solicitation .................................................................................................................................. 1
1.3 Overview of Services .................................................................................................................................... 1
1.4 Historic Waste Transfer Quantities ................................................................................................................ 2
SECTION 2 GENERAL INFORMATION ................................................................................................................. 3
2.1 Definitions ..................................................................................................................................................... 3
2.2 General Description of Contract Services ..................................................................................................... 4
2.3 Transfer Station Facility Operations .............................................................................................................. 4
2.4 Transportation and Disposal Services ........................................................................................................... 4
2.5 Contract Term ............................................................................................................................................... 5
2.6 No Guarantee of Solid Waste Quantity ......................................................................................................... 5
2.7 Waste Hauler Licensing ................................................................................................................................ 5
2.8 Payment for Contract Services ..................................................................................................................... 5
2.9 Contract Documents ..................................................................................................................................... 5
2.10 Relationship Of The Parties .......................................................................................................................... 6
2.11 Subcontracting And Listing ........................................................................................................................... 6
2.12 Debarrment ................................................................................................................................................... 6
SECTION 3 DESCRIPTION OF PROPOSAL PROCESS ....................................................................................... 7
3.1 Schedule ....................................................................................................................................................... 7
3.2 City's Rights and Options .............................................................................................................................. 7
3.3 Cost of Proposal Preparation ........................................................................................................................ 9
3.4 Accuracy of Information ................................................................................................................................ 9
3.5 Understanding RFP Documents ................................................................................................................... 9
3.6 Adjustments/Changes/Deviations to the RFP ............................................................................................... 9
3.7 Addenda ....................................................................................................................................................... 9
3.8 Interpretations and Inquiries ........................................................................................................................ 10
3.9 Verbal Agreements ..................................................................................................................................... 10
3.10 Correction of Errors ..................................................................................................................................... 10
3.11 Personal Investigation ................................................................................................................................. 10
3.12 Termination of Negotiations ........................................................................................................................ 11
3.13 Withdrawal or Revision of Proposal Prior to and after Opening ................................................................... 11
3.14 Conflict of Interest ....................................................................................................................................... 11
3.15 Familiarity with Laws and Ordinances ......................................................................................................... 11
3.16 Compliance with Occupational Safety and Health Requirements ................................................................ 11
3.17 Minority and Women-Owned Business Enterprise ...................................................................................... 11
3.18 Public Records ............................................................................................................................................ 12
3.19 Insurance .................................................................................................................................................... 12
3.20 Performance Bond ...................................................................................................................................... 12
3.21 Mandatory Pre-Proposal Meeting..............................................................................................13
3.22 Interviews ................................................................................................................................................... 13
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Solid Waste Receipt, Transfer, Haul & Disposal Services June
Paducah, KY
5, 2026
Page |
SECTION 4 PROPOSAL PREPARATION INSTRUCTIONS ................................................................................ 14
4.1 Receipt and Opening of Proposals.............................................................................................................. 14
4.2 Preparation of Proposals ............................................................................................................................. 14
4.3 Authorization to Bind Submitter of Proposal ................................................................................................ 15
4.4 Proposal Format ......................................................................................................................................... 15
4.5 Proposal Description ................................................................................................................................... 16
4.6 RFP Dates .................................................................................................................................................. 21
SECTION 5 QUALIFICATION FORMS ................................................................................................................. 22
5.1 Forms ......................................................................................................................................................... 22
SECTION 6 PRICE FORMS .................................................................................................................................. 42
6.1 Forms ......................................................................................................................................................... 42
SECTION 7 EVALUATION OF PROPOSALS ...................................................................................................... 49
7.1 Evaluation Procedures ................................................................................................................................ 48
7.2 Evaluation Process ..................................................................................................................................... 48
7.3 Interviews .................................................................................................................................................... 50
7.4 Recommendation/Technical Evaluation Committee .................................................................................... 50
7.5 Evaluation Criteria ....................................................................................................................................... 50
7.6 Evaluation Scoring ...................................................................................................................................... 51
SECTION 8 CONTRACT ....................................................................................................................................... 52
8.1 Contract ...................................................................................................................................................... 52
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Solid Waste Receipt, Transfer, Haul & Disposal Services June 5, 2026
Paducah, KY Page
SECTION 1 INTRODUCTION
1.1 Introduction
The City of Paducah is issuing this Request for Proposals (RFP) to solicit Proposals for receiving municipal
solid waste collected by the City at a local transfer station, and the haul and disposal to an approved and
permitted disposal facility.
All communication regarding this RFP shall be directed to:
RFP for Solid Waste Receipt, Transfer, Haul & Disposal
City of Paducah
Mr. Chris Yarber Director of Public Works
1120 N 10th Street
Paducah, KY 42001
Phone: (270) 444-8511
Email: cyarber@paducahky.gov
1.2 Purpose of Solicitation
It is the purpose of this RFP to secure long-term transfer station services, transport and disposal services,
including commingled recyclable materials. The City of Paducah is seeking Proposals from experienced public
or private entities that are technically, financially and legally qualified to provide the required services. The
Contract in Section 8 presents the requirements associated with the services being solicited.
1.3 Overview of Services
The comprehensive scope of work to be contracted through this procurement (as more particularly described
in the Contract provided in Section 8 of this RFP) includes the receipt, transfer, haul and disposal of
municipal solid waste (MSW) and recyclables delivered by the City of Paducah and local residents.
All Proposers must respond to the entire scope of work defined in this RFP. Responses that address less than
the entire scope of work may be deemed nonresponsive. In performing the Contract Services, the Contractor
shall comply with all Applicable Laws.
The Proposers must abide by the responsibilities for Contract Services as generally defined below and as
defined in the enclosed Contract. The following are the Contract Services to be provided:
1. Be responsible for all costs associated with the furnishing of all labor, materials, maintenance,
service, repair and equipment necessary for the Contract Services.
2. Safely operate and maintain a transfer station facility to receive, manage and transport all municipal
solid waste material processed at the transfer station to an approved and permitted disposal facility.
3. Receive, manage, transfer and haul of all City-delivered MSW collected. In addition, provide safe
access to the tipping floor for all residents with trailer loads of MSW, self-hauled to the transfer
station.
4. Maintain and operate a citizen's drop-off area on the same property that provides a safe
environment for local resident use.
5. Receive, manage, and transport all recyclables received at the citizen drop-off area to their
respective disposition locations.
6. Comply with all Applicable Laws and regulations for the Contract Services.
7. Comply with all administrative requirements, including maintaining accurate daily, weekly, monthly
and annual records of all operations and as may be required for compliance with permit conditions.
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Solid Waste Receipt, Transfer, Haul & Disposal Services June 5, 2026
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1.4 Historic Waste Transfer Quantities
Based on data provided by the City of Paducah, the following table summarizes the residential MSW and
mixed recyclables (Cardboard included) quantities collected by the City and delivered under the current
agreement.
Table 1-1 Historical Waste Quantities
2021 2022 2023 2024 2025
(tons) (tons) (tons) (tons) (tons)
MSW Collected
30,640 29,899 28,915 28,186 29,333
Mixed Recyclables 435 391 447 485 946
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Solid Waste Receipt, Transfer, Haul & Disposal Services June 5, 2026
Paducah, KY Page
SECTION 2 GENERAL INFORMATION
2.1 Definitions
For the
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purposes of this RFP, the following terms shall have the following meanings:
"Addenda" means the written or graphic instruments issued prior to the receipt of Proposals which clarify,
correct or change the Proposal requirements or the proposed Contract and Appendices thereto.
"Award of Contract" means the date when the City of Paducah approves a final Contract between the City
and the Selected Proposer.
"Backup Disposal Facility" means a permitted and approved landfill or disposal facility that can receive the
transferred solid waste should the primary disposal facility identified by the Contractor under the provisions of
the Contract be unable to receive waste for any reason.
"Backup Transfer Station(s)" means a solid waste transfer, processing, and transportation facility which is
designated from time to time to be provided by the Contractor, and approved by the City, for the provision of
backup services hereunder in the event that the proposed transfer Station cannot accept solid waste for any
reason.
"City of Paducah" or "City" means the City of Paducah, Kentucky acting through its Department of Public
Works, or its authorized agents or representatives.
"Commingled Recyclables" means the recyclable materials designated by the City to be commingled in one
bin or container and collected.
"Consumer Price Index" or "CPI" means the U.S. Department of Labor, Bureau of Labor Statistics,
Consumer Price Index for the South Region , All Items, All Urban Consumers (CPI-U), Not Seasonally
Adjusted, and reported in the CPI Detailed Report Series Id: CUUR0300SA0t.
"Contract" means the agreement that may be executed between City of Paducah and the Contractor for the
performance of the Contract Services described in this RFP.
"Contractor" means the successful Proposer, who has entered into the Contract with the City of Paducah.
"Disposal Facility" means a solid waste disposal facility, which has all of the necessary permits to lawfully
receive and dispose of the City of Paducah's solid waste.
"Engineer" means the third-party engineer or other technical expert designated by the City of Paducah.
"Facility" means a Transfer Station, a Backup Transfer Station, Disposal Facility or Backup Disposal Facility.
"Kentucky Department of Environmental Protection, Division of Waste Management" or "KDEP" is the
State regulatory authority to assure proper waste management practice.
"Permit" means any and all permits, licenses, approvals, certificates of public convenience and necessity,
franchises or authorizations that must be issued by any governmental entity having jurisdiction thereof to
legally enable the Contractor to carry out the Contract Services.
"Proposal(s)" means the document submitted in response to this Request for Proposals detailing the
Proposer's plan to provide the Contract Services as described herein.
"Proposer(s)" means the entity (including any corporation, joint venture, partnership, or other business entity)
submitting a Proposal in response to the Request for Proposals, including all entities sponsoring the Proposal
or committed to undertaking a substantial role in the performance or guaranteeing of the Contract Services.
"Request for Proposals" or "RFP" means the Request for Proposals for Receipt, Transfer, Haul and
disposal of Municipal Solid Waste dated June 5, 2026, and any Addenda or amendments thereto.

Solid Waste Receipt, Transfer, Haul & Disposal Services June 5, 2026
Paducah, KY Page
"State" means the State of Kentucky and all of its relevant administrative, contracting and regulatory
agencies and offices.
2.2 General Description of Contract Services
Under the terms of this RFP and the Contract, the City of Paducah requires the Contractor to:
* Develop or have an existing permitted transfer station facility located within the corporate limits of the
City of Paducah, with a preference of being located within two (2) miles of the Public Works Facility
located at 1120 N. Tenth Street, Paducah, KY, with the capacity to receive the City's projected daily
waste tonnage and commingled curbside collected recyclables.
* Furnish all labor, materials, supplies and equipment needed to operate and maintain the transfer
station for the receipt of City delivered solid waste.
* Furnish all labor, materials, services, supplies and equipment needed to transport the solid waste
from this transfer station to an approved and permitted disposal facility.
* Provide a safe and adequately equipped citizen drop-off area on the transfer station property.
* Furnish all labor, materials and equipment to receive, manage, transport and deliver to their
respective disposition locations all solid waste and recyclables received at the provided citizen
drop- off area.
All Contract Services are to be provided in accordance with the terms of the Contract and Applicable Law.
2.3 Transfer Station Facility Operations
Under the terms of the Contract, the Contractor will operate and maintain a local transfer station. This effort
will include but not be limited to:
* Receipt and safe management of all materials delivered by the City to the Contractor's transfer
station.
* Anticipated daily transfer station operations including load inspection; tipping floor management;
loading of trailers; transportation services coordination; staging and sequencing waste for transport;
traffic control and safety.
* Management, transport and disposal/recycling of all waste streams received at the provided citizen
drop-off area provided at the transfer station. The drop-off area shall have paved or concrete
surfaces for all container and traffic areas to minimize dust and debris accumulation.
* Development and implementation of emergency backup plans should the transfer station be
unavailable for operation at any time.
2.4 Transportation and Disposal Services
The Contractor shall perform the following, but not limited to:
* Furnish at its sole cost and expense all personnel, tractors, trailers, licenses, permits, equipment and
other requirements necessary to provide transportation of all materials received at the Contractor's
transfer station to their respective disposition locations.
* Provide for the disposal of all delivered solid waste at the transfer station at an approved and
permitted disposal facility.
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Solid Waste Receipt, Transfer, Haul & Disposal Services June 5, 2026
Paducah, KY Page
* Provide for the receipt, processing and sale of all recyclables delivered to the citizens drop-off area.
For the purposes of this RFP, it is the City's intent for the Contractor to retain all revenue from the
sale of the recyclables, however, the Contractor is to provide confirmation of quantity and income and
expense statement for record keeping purposes.
* Provide for the receipt, processing and sale of all delivered recyclables collected by the City or others
performing recyclable collections in the future.
2.5 Contract Term
The start date for the services to be provided under the Contract will be September 27, 2026. Proposers must
submit Proposals for a five (5) year Initial Term. The City will also have the option to extend the Term for an
additional five-year term.
2.6 No Guarantee of Solid Waste Quantity
The City of Paducah makes no representations or guarantees regarding the quantities and types of solid
waste, which will be delivered to the transfer station during the Contract Term. As with any municipal waste
system, quantities of waste will fluctuate depending on the day of the week, month of the year, weather
conditions, and the occurrence of holidays.
2.7 Waste Hauler Licensing
The successful Contractor must comply with all licensing and permitting requirements for waste haulers. This
is to include all those requirements in effect in the State of Kentucky, or any other state to which any waste is
transported or disposed under the terms of the Contract, including any state in route.
The Contractor shall also be responsible for any licensing fees and/or any other fees required by Applicable
Laws. The cost of such fees shall be included in the Proposer's Price Proposal.
The successful Proposer must agree not to accept municipal solid waste from any entity not licensed in
accordance with Applicable Laws.
2.8 Payment for Contract Services
The City of Paducah shall pay the Contractor a Service Fee in accordance with the Contract. The payment for
Contract Services shall be made monthly as described in the Contract.
2.9 Contract Documents
The Contract Documents shall consist of the documents enumerated and listed below and all modifications
and change orders issued subsequent thereto. These will form a contract and all are as fully a part of the
contract as if attached to the contract/agreement or repeated therein. In the event of any inconsistency
between the provisions of the contract/agreement and the documents listed below, the provisions as
enumerated in this RFP will control and the order of precedence will be in the order listed below:
1. Contract/Agreement resulting from this RFP and any attachments thereto, including authorized and
approved amendments;
2. RFP documents and addenda;
3. Contractor's response to this RFP.
Each Proposer shall thoroughly examine and be familiar with the Contract Documents. Submission of a
response shall constitute an acknowledgment upon which the City may rely that the Proposer has thoroughly
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Solid Waste Receipt, Transfer, Haul & Disposal Services June 5, 2026
Paducah, KY Page
examined and is familiar with each of the Contract Documents. The failure or neglect of a Proposer to receive
or examine any Contract Document or any part thereof shall in no way relieve it from the obligations with
respect to its response or to the Contract resulting from this RFP. No claim for additional compensation shall
be allowed which is based upon a lack of knowledge of any Contract Document.
2.10 Relationship of the Parties
It is intended that an independent relationship will be created with the respondent awarded a contract. No
agent, employee, servant or otherwise of the Contractor shall be or shall be deemed to be an employee,
agent, servant or otherwise of the City for any purpose, and the employees of the Contractor are not entitled
to any of the benefits that the City provides for City employees. The Contractor will be solely and entirely
responsible for its acts and for the acts of its agents, employees, servants, subcontractor, or otherwise during
the performance of the Contract. In the performance of the services herein contemplated, the Contractor is
an independent contractor with the authority to control and direct the performance and details of the work,
the City being interested only in the results obtained; however, the work contemplated herein must meet the
approval of the City pursuant to the provisions of the agreement under which the services and work were let
to the Contractor.
2.11 Subcontracting And Listing
No activities or services included as part of this proposal may be subcontracted to another organization, firm,
or individual without the prior written approval of the City of Paducah. The reporting of the intent to use
subcontractor and their listing is to be clearly identified in the submittal in the manner stipulated in the
proposal response where called for. It is understood that the Contractor is responsible for the satisfactory
accomplishment of the service or activities included in a subcontract.
2.12 Debarrment
The City may elect to not make any award or permit any award or contract at any tier to any party which is
debarred, suspended or in any way is excluded from procurement actions by any State or Local governmental
agency. If such information becomes available, such evidence may be grounds for non-award or nullification of
the Contract.
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Solid Waste Receipt, Transfer, Haul & Disposal Services June 5, 2026
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SECTION 3 DESCRIPTION OF PROPOSAL PROCESS
3.1 Schedule
A summary of major activities related to the issuance of this RFP is presented below. This schedule is based
on the City of Paducah's intent to award the Contract to the Contractor in July 2026. The City of Paducah
reserves the right to modify any or all of the following dates.
Table 3-1
Procurement Schedule
Activity Date
Issuance of RFP June
7
5, 2026
Mandatory Pre-Proposal Meeting
June 12, 2026
Last Date to Submit Written Questions
June 19, 2026
Concerning RFP
Last Date for Issuance of Addenda June 26, 2026
Proposal Submission Date July 10, 2026
Evaluation of Proposals and Negotiations July 13 - July 17, 2026
Award Date of Contract July 28, 2026
Effective Date of Contract September 27, 2026- September 26, 2031
Commencement of Operations Under
September 27, 2026
Contract
3.2 City's Rights and Options
This RFP constitutes an invitation to Proposers to submit Proposals to the City of Paducah. Without limitation,
and without penalty, the City of Paducah reserves and holds, and may exercise at its sole discretion, the
following rights and options to:
1. Waive technicalities, informalities or irregularities in any Proposal received.
2. Prepare and issue amendments and/or addenda to this RFP (prior to the selection of a Proposer) that
may change or cancel any portion of, or all, work described in this RFP without the substitution of
another RFP.
3. Receive questions concerning this RFP from Proposers and provide such questions, and the City's
responses, if any, to all potential Proposers.
4. Request additional information from one or more Proposers to supplement or clarify Proposal(s)
submitted.