Request For Proposals For Purchase And Installation Of Truck Scale At The Connecticut Solid Waste System Waste Processing Facility (RFP No. 21-OE-001)

Agency: Materials Innovation and Recycling Authority(MIRA)
State: Connecticut
Type of Government: State & Local
NAICS Category:
  • 562111 - Solid Waste Collection
Posted Date: Jun 9, 2020
Due Date: Jul 30, 2020
Solicitation No: RFP No. 21-OE-001
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+ Request For Proposals For Purchase And Installation Of Truck Scale At The Connecticut Solid Waste System Waste Processing Facility (RFP No. 21-OE-001)
Request For Proposals

Request For Proposals
(PDF / 79 pages / 6.93 MB)

Proposal Forms in Word

RFP Attachment B – Proposal Form
(Word / 7 pages / 162 KB)

RFP Attachment C –Background Questionnaire
(Word / 3 pages / 140 KB)

RFP Attachment D – Questionnaire concerning Affirmative Action, etc.
(Word / 2 pages / 141 KB)

RFP Attachment E – Affidavit Concerning Nondiscrimination
(Word / 2 pages / 125 KB)

RFP Attachment F – Iran Certification Form
(Word /2 pages / 110 KB)

RFP Attachment G – Acknowledgement Of Receipt Of Notice Of Campaign And Solicitation Limitations
(PDF / 3 pages / 201 KB)

Attachment Preview

(RFP Number 21-OE-001)
Materials Innovation and Recycling Authority
200 Corporate Place, Suite 202
Rocky Hill, Connecticut 06067
I. Request for Proposals:
A. Background and Scope
B. RFP Projected Timeline
C. Notice of Interest
D. Availability of RFP
E. Proposal Contents
F. Proposal Submittal Procedures
G. Proposal Opening
H. Proposal Open and Subject to Acceptance
I. Proposal Evaluation
J. Contract Award
K. Affidavit Concerning Consulting Fees
L. Contractor’s Certification Concerning Gifts
II. Additional Terms and Conditions:
A. Definitions
B. Binding Effect
C. MIRA Reserved Rights
D. Communications With MIRA Staff and Board Members
E. Addenda And Interpretations
F. Modification or Withdrawal of A Proposal
G. Proposal Preparation and Other Costs
H. Proposer’s Qualifications
III. Attachments and Forms
A. Agreement for Purchase and Installation of Truck Scale At The Connecticut Solid
Waste System Waste Processing Facility
B. Proposal Form
C. Background Questionnaire
D. Questionnaire Concerning Affirmative Action, Small Business Contractors And
Occupational Health And Safety
E. Affidavit Concerning Nondiscrimination
F. Iran Certification Form
G. Acknowledgement of Notice Of Campaign Contributions And Solicitation
I. Request for Proposals:
A. Background and Scope
The Materials Innovation and Recycling Authority (“MIRA”) is a State of Connecticut (“State”)
quasi-public entity created pursuant to Public Act 14-94. MIRA has the responsibility for the
planning, design, construction, financing, management, operation and maintenance of solid
waste disposal, volume reduction, resource recovery and related facilities considered to be
necessary, desirable, convenient or appropriate in carrying out the State’s solid waste
management plan.
One of MIRA’s facilities is the Resource Recovery Facility (RRF) complex, which includes the
Waste Processing Facility (“WPF”) at which municipal solid waste (“MSW”) is received at and
processed into refused-derived fuel used to produce renewable electricity at the adjoining Power
Block Facility (“PFB”) and Electrical Generating Facility (“EGF”).
Waste is delivered to the WPF in a variety of municipal and commercial refuse trucks ranging in
size from smaller route trash trucks (rear-load, front-load and side load trucks), as well as in
larger 100-yard transfer trailers.
Via this Request For Proposals (“RFP”), MIRA is requesting proposals from qualified
firms to furnish, deliver and replace a 60 foot long x 10 foot wide truck scale to replace the
existing scale at the WPF. This RFP contemplates that MIRA would purchase the new
scale from the successful proposer and that the successful proposer would be responsible
for furnishing all labor, materials, supplies, tools, equipment and other facilities and
necessary appurtenances for or incidental to:
providing the new truck scale, including delivering the new truck scale to the WPF;
removing the old truck scale from the WPF, including all related demolition work;.
all site work required to ensure that the new scale sits at the same height at within
the same footprint as the existing scale - including if necessary the installation of
new foundation piers, modifications of ramps (if necessary), installation of a gang
plank walking platform for a driver to get from their truck to the scale-house
window, and any related civil engineering and site work appurtenant thereto,
including coordination with MIRA and other vendors to ensure that such site work
accommodates separate installation of radiation detection equipment adjacent to
the scale (provision of the radiation detection equipment is not part of this RFP but
the site work must accommodate that equipment); and
installing the new truck scale at the WPF in accordance with the Contract
Documents, including all wiring and interconnection work between the scale and the
B. RFP Projected Timeline
The following is the projected timeline for the RFP process:
RFP Documents Available
Tuesday, June 9, 2020
Site Tour of WPF truck scale and Wednesday July 8, 2020, submit notice of
adjoining area
interest to schedule time*
Deadline for Written Questions
Thursday July 16, 2020
Response to Written Questions
Friday July 24, 2020
Proposals Due at MIRA
3:00 p.m., Thursday July 30, 2020
Proposal evaluation including
clarifications, interviews and Through August 10, 2020
Pending approval by the MIRA Board of
Selection and Notice of Award Directors (expected to be presented to the
Board for approval at the August 2020
Board Meeting).
Expected Agreement Effective Date
Expect to have executed contract by
September 1, 2020.
*To foster social distancing, MIRA intends to schedule individual site tours for interested
potential proposers throughout the day on Wednesday, July 8, 2020. MIRA reserves the right, in
its sole discretion and convenience, to conduct additional site tours on additional dates upon
C. Notice of Interest
Potential Proposers should express their interest in this RFP by providing their contact
information in writing to MIRA as soon as possible following publication of this RFP. This may
be done by writing or e-mailing MIRA’s Contract and Procurement Manager as follows:
Mr. Roger Guzowski
Contract and Procurement Manager
Materials Innovation and Recycling Authority
200 Corporate Place, Suite 202
Rocky Hill, CT 06067
This notice of interest information should include the full legal name of the interested entity,
address of the interested entity, and the following information regarding a contact person(s):
name, title, telephone number, and e-mail address.
This notice of interest information is necessary in order to schedule a pre-proposal site tour with
MIRA. In addition MIRA will use this notice of interest information to notify the proposer
regarding the availability of addenda and other information related to this RFP.
D. Availability of RFP
Complete sets of this RFP and all Attachments may be obtained on the World Wide Web at on the “Current Bids, RFP and RFQ” page, under the “Business Links”
section of the website. The RFP and Attachments can be accessed by selecting the link titled:
The RFP and all Attachments and forms are in PDF format. Applicable forms are also available
for downloading in Microsoft Word format for ease of completion at the same place on MIRA’s
web site where the PDF of the RFP is located. MIRA encourages firms to make use of the
downloaded Word forms.
The RFP, Attachments and forms are also available Monday through Friday from 8:30 a.m. to
4:30 p.m. at MIRA’s offices, 200 Corporate Place, Suite 202, Rocky Hill, Connecticut 06067.
Anyone intending to pick up the documents at MIRA’s offices must contact Roger Guzowski at
(860) 757-7703 at least 24 hours in advance. There is a charge of $30.00 for anyone picking up
the documents at MIRA’s office. Payment should be made by check payable to “Materials
Innovation and Recycling Authority.”
E. Proposal Contents
All Proposals shall be structured to include the following (in the order presented):
1. Title page, including the title of this RFP, the name of the Proposer and the date
the proposal is submitted;
2. Cover letter, signed by a person authorized to execute the Agreement on behalf of
Proposer, which includes the following:
The name of the Proposer;
The legal structure of the Proposer (e.g., corporation, joint venture, etc.);
A clear statement indicating that the proposal constitutes a firm and
binding offer by the Proposer to MIRA considering the terms and
conditions outlined in the RFP;
The proposer’s promise, if any, to set aside a portion of the contract for
legitimate minority business enterprises;

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