Request for Proposals for Local Loan Administrator Services for the New York State Farmworker Housing Loan Program
| Agency: | State Government of New York |
|---|---|
| State: | New York |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Nov 25, 2025 |
| Due Date: | Dec 30, 2025 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
Request for Proposals for Local Loan Administrator Services for the New York State Farmworker Housing Loan Program
Attachment Preview
Kathy Hochul, Governor
RuthAnne Visnauskas, Commissioner/CEO
Request for Proposals for
Local Loan Administrator Services
for the New York State Farmworker
Housing Loan Program
Request for Proposals for Request for Proposals Issuance Date:
Proposal Submission Deadline:
November 25, 2025
December 30, 2025, 12PM, EST
RFP No.: DTHCeRm_RFpPo_2r51a12r5y Staffing Services
NEW YORK STATE DIVISION OF HOUSING AND
COMMUNITY RENEWAL
Hampton Plaza | 38-40 State Street | Albany, NY 12207
Request for Proposals for 641 Lexington Avenue|5th Floor | New York, NY 10022
www.hcr.ny.gov
Temporary Staffing Services
Proposal Checklist
CHECKLIST FOR REQUIRED FORMS AND RELATED ITEMS TO BE COMPLETED
AND RETURNED WITH YOUR PROPOSAL SUBMISSION:
?? TAB 1 – Proposal Coversheet, Cover Letter & Certification, attached hereto as Attachment I
?? TAB 1 – Eligibility Requirements Questionnaire, attached hereto as Attachment II
?? TAB 2 – Technical Proposal as outlined in Section 7.2 of this RFP
?? TAB 2 – Additional Attachments (not included in 20-Page Limit)
?? References with contact information for prior engagements, listed in Tab 2
?? Resumes for Proposer’s principals and training staff and staff of Proposer’s subcontractors, listed
in the Proposal Narrative
?? Organizational charts or other supporting materials, referenced in Tab 2
?? TAB 3 – Cost Proposal Form (utilizing template in RFP Form A)
?? TAB 4 - Administrative Proposal
?? Non-Collusive Bidding Certification Form, RFP Form B
?? Vendor Information Form, RFP Form C
?? Iran Divestment Act Certification, RFP Form D
?? Procurement Lobbying Provisions and Forms, RFP Form E
?? Vendor Responsibility Questionnaire for For-Profit Business Entity, RFP Form F.1 or
Vendor Responsibility Questionnaire for Non-Profit Business Entity, RFP Form F.2
?? Executive Order #16 , Certification Conducting Business in Russia , RFP Form G
?? EEO Staffing Plan, PROC-1 Form, RFP Form H
?? MWBE & EEO Policy Statement, PROC-4, RFP Form I
?? Company Demographic Profile, PROC-7, RFP Form J
?? EEOC Statement, PROC-8, RFP Form K
?? Financial Statements or Tax Returns with balance sheets, per Section 7.4.3(iii), RFP Form L
?? Vendor Assurance of No Conflict of Interest and Detrimental Effect, RFP Form M
?? Evidence of Eligibility Requirements, Licensure and/or Certifications, per Section 7.4.3(iii),
Proposers must include in its Proposal Submission to be labeled as RFP Form N
?? Sexual Harassment Prevention Policy Certification per Section 7.4.3(iv), RFP Form O
?? Gender-Based Violence and the Workplace Certification per Section 7.4.3(v), RFP Form P
?? NYS Consultant Services Planned Employment Form A, RFP Form Q.1
?? NYS Consultant Services Annual Employment Report Form B, RFP Form Q.2
?? Form ST-220-CA Contractor Certification to Covered Agency (to DHCR), RFP Form R1
?? Form ST-220-TD Form (to be sent to NYS Tax Department), RFP Form R2
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Request for Proposals for Local Loan Administrator Services for the New York State Farmworker
Housing Loan Program
Table of Contents
1. Introduction ......................................................................................................................................... 4
1.1 New York State Division of Housing and Community Renewal (“DHCR”) .......................................... 4
2. Purpose................................................................................................................................................ 5
3. Overview of the NYS Farmworker Housing Loan Program .................................................................. 5
4. Reserved.............................................................................................................................................. 7
5. Calendar of Events and Milestones....................................................................................................... 7
6. Scope of Services (“Scope of Work”)................................................................................................... 7
6.1 Eligibility Requirements....................................................................................................................... 8
6.2 Statutory Requirements under the FHP................................................................................................. 8
6.3 Roles and Responsibilities of the Administrator.................................................................................. 10
7. Contents of Proposals......................................................................................................................... 12
7.1 TAB 1: Proposal Coversheet, Cover Letter & Proposal Certification .................................................. 13
7.2 TAB 2: Technical Proposal ................................................................................................................ 14
7.3 TAB 3: FORM A: Cost Proposal Form (Budget) ................................................................................ 18
7.4 TAB 4: Administrative Proposal ........................................................................................................ 18
8. Proposal Submission Instructions........................................................................................................ 22
9. Proposer Inquiries/Revisions to this RFP............................................................................................ 23
10. Evaluation and Selection Process ....................................................................................................... 23
10.1 Evaluation Process ............................................................................................................................. 23
10.2 Scoring and Evaluation ...................................................................................................................... 24
11. Notification of Selection .................................................................................................................... 26
12. Debriefing and Protest Procedures...................................................................................................... 26
13. Information relating to EEO ............................................................................................................... 27
13.1 Equal Employment Opportunity Requirements................................................................................... 27
14. Restriction of Communication........................................................................................................... 28
15. Ethics .................................................................................................................................................... 29
15.1 Public Officers Law ........................................................................................................................... 29
15.2 Ethics Requirements ............................................................................................................................ 29
15.3 Vendor Responsibility Determination................................................................................................. 30
16. Sales Tax Certification.......................................................................................................................... 31
17. Iran Divestment Act (“Act”)............................................................................................................... 32
18. Sexual Harassment Prevention Policy Certification ............................................................................ 32
19. Gender-Based Violence and the Workplace Certification ..................................................................... 33
20. Freedom of Information Law (FOIL) ................................................................................................. 34
21. Negative Findings ................................................................................................................................ 36
22. Reservation of Rights ........................................................................................................................ 37
23. Contract Award .................................................................................................................................. 38
23.1 Schedule of Appendices……………………………………………………………………………. 39
23.2 Schedule of Attachments……………………………………………………………………............ 39
23.3 Schedule of Forms ............................................................................................................................. 39
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NEW YORK STATE
DIVISION OF HOUSING AND COMMUNITY RENEWAL
REQUEST FOR PROPOSALS FOR LOCAL LOAN ADMINISTRATOR
SERVICES FOR THE FARMWORKER HOUSING LOAN PROGRAM
IMPORTANT NOTICE: A Restricted Period under the Procurement Lobbying Law is currently in
effect for this Procurement and will remain in effect until State Comptroller approval of the Contract.
Proposers are prohibited from Lobbying Law Contacts related to this Procurement with any New York
State employee other than the Designated Contact listed below.
Designated Contact: Jason Parpas
New York State Division of Housing and Community Renewal
641 Lexington Avenue, 5th Floor, New York, NY 10022
Jason.Parpas@hcr.ny.gov
If you have inquiries regarding this request for proposal or would like to contact the New York State
Division of Housing and Community Renewal regarding issues not relating to Lobbying Law
Contacts, please forward inquiries via electronic email to ContractUnitInfo@hcr.ny.gov.
1. Introduction
New York State Homes and Community Renewal (“HCR”) consists of all the major housing and
community renewal agencies of the State of New York (“State” or “NYS”), including the New York
State Division of Housing and Community Renewal (“DHCR,” “Division” or “Agency”). HCR
includes other agencies not involved in this Request for Proposals (“RFP”) process.
1.1 New York State Division of Housing and Community Renewal (“DHCR”)
DHCR is responsible for the supervision, maintenance, and development of affordable low-and
moderate-income housing in the State. DHCR performs a number of activities, including (i) oversight
and regulation of the State’s public and publicly assisted rental housing, (ii) administration of the
State’s rent regulations and protection of rent regulated tenants, and (iii) administration of housing
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development and community preservation programs, including State and Federal grants and loans to
housing developers to finance construction and renovation of affordable housing.
Visit HCR’s website at www.hcr.ny.gov for more information about DHCR and its HCR affiliated
agencies.
2. Purpose
The purpose of this RFP is to solicit qualified proposals from eligible Proposers to serve as a Local
Loan Administrator (“Proposer”) for the purpose of originating, servicing, marketing and
administering affordable loans to eligible Agricultural Producers1 across NYS that will aid in the
construction and improvement of dwelling accommodations for farmworker housing in accordance
with statutory directives under the New York State Farmworker Housing Loan Program (“FHP” or
the “Program”).
This RFP outlines the terms and conditions, and all applicable information required for submission of
a proposal. To prevent possible disqualification and to ensure compliance with the requirements of
the RFP, Proposers should pay strict attention to the Proposal Submission Deadline indicated in the
Calendar of Events and Milestones section of this RFP and follow the format and instructions
contained herein.
3. Overview of the NYS Farmworker Housing Loan Program
The FHP was first authorized in 1995 and subsequently expanded by amendments to Article XI of the
Private Housing Finance Law to aid in the improvement of existing housing or the construction of new
housing for farmworkers. Under the Program, affordable loans are made to farmers to assist in the
rehabilitation, improvement or new construction of housing for farmworkers (whether seasonal or
year-round). Loan repayments replenish the Housing Development Fund (“HDF”) to allow for the
origination of additional loans in a revolving loan fund structure. The FHP is administered by DHCR,
with the cooperation of the New York State Department of Health and county health departments.
Under the initial HDF-funded component of the FHP, it is anticipated that DHCR will advance up to
$15,000,000 in loan funds that will be made available for disbursement on a revolving basis over a
five-year (5) contract term to support the financing of farmworker housing projects throughout the
State. Under this component of the FHP, loans are provided to Agricultural Producers up to a
maximum of $200,000 to any single Agricultural Producer1 in a one (1) year period.
1 “Agricultural Producer” shall mean a person or entity which owns or operates land eligible for an agricultural assessment
pursuant to Section 355 or Section 306 of the Agriculture and Markets Law and which produces food by the tillage of the
soil, or raises, sheers, feeds or manages animals or other dairying processes.
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This page summarizes the opportunity, including an overview and a preview of the attached documents.
* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.
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