Request for Proposals for Design of Golf Course Drive and US 101 South Intersection Improvements

The City of Rohnert Park is seeking professional design services to prepare bid documents (Plans, Specifications and Construction Estimate – PS&E) for the Golf Course Drive and US 101 South Intersection Improvements Project, CIP# 2024-08. The City anticipates that the work will need to include the following general elements, but any missing relevant scope shall be included by the Design Consultant as well:

General Engineering and PS&E

• Preparation of the project schedule encompassing the tasks and duration for both design and construction phases
• Attend meetings, virtually, as necessary, to coordinate drawings, review City plan comments as required, and/ or to check on overall project status, and schedule
• California Environmental Quality Act (CEQA) compliance support. This project was identified as part of the Final Tribal Impact Report for the Graton Resort & Casino  Expansion Project dated May 2023, as Mitigation Measure 4.13-5; 5. Staff is seeking consultant confirmation that no further action is required to meet CEQA.
• Caltrans coordination
• Assistance with all required permits (Caltrans encroachment permit) including meetings as necessary to obtain permits and any progress or final inspections
• Three iterations, 60%, 100%, and Final PS&E for City review (allow 2 week review period by City)
• PS&E package to include front end specifications (City to provide upon award), full size drawings, technical specifications, engineer’s construction cost estimate, and estimated construction schedule
• Perform a topographic and boundary survey of existing site conditions
• Provide coordination support of existing utilities in area of work and design relocation as necessary (i.e.: storm drain inlets) this includes contacting necessary utility companies (PG&E/Telecom companies) and any meetings to resolve conflicts
• Assess impacts to sidewalk and design relocation as necessary
• Consultant to add South-bound right turn pocket as part of the design per Attachment B- Preliminary Design
• Consultant to include intersection restriping and replacement of the traffic signal pole at the Northwest corner with new traffic signal pole
• Consultants to refer to Attachment A – Feasibility Study for preliminary design and addition project requirements and Attachment B – Preliminary Design for additional information.

Bidding Assistance

• Assist Public Works with the formal project bidding process, including coordinated schedule development prior to bidding
• Assist Public Works with written responses to ALL technical questions/clarifications during project bidding process
• Assist Public Works with Issuance of Addenda as directed by Public Works
• Issue the Conformed Set of Drawings

Services during Construction

• Consultant to attend pre-construction meeting.
• Consultant to attend construction progress meetings virtually with the option for on-site as necessary.
• Consultant must be available to visit the project site if an issue arises during construction and/or at the request of the City within 24 hours of the request
• Consultant to Assist Public Works with responses to ALL RFIs during construction.
• Consultant to Assist Public Works with the review and approval of project submittals.
• Consultant to Assist Public Works with construction change orders.
• Consultant to assist with completion of punch list items, including attendance at the punch walk.
• Produce any changes to the drawings as necessary
• Consultant to prepare record-drawings in both AutoCAD and PDF using the as-builts prepared during construction. A PDF showing the “as-built” condition shall also be produced by the consultant and provided to the City

Submit proposal electronically to:

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Attn: Jason Sampietro, Traffic and Streets Manager

Subject: RFP for Golf Course Drive and US 101 South Intersection Improvement Project CIP# 2024-08

Deadline for Requests for Information:

Tuesday, June 9, 2026

Deadline for RFP Submittal:

Friday, June 26, 2026