REQUEST FOR PROPOSALS FOR CONTRACTOR TO PROVIDE ABANDONED DEBRIS & CHRISTMAS TREE SUPPLEMENTAL COLLECTION SERVICES

Agency: City of Glendale
State: California
Type of Government: State & Local
NAICS Category:
  • 561730 - Landscaping Services
Posted Date: Aug 8, 2019
Due Date: Sep 12, 2019
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REQUEST FOR PROPOSALS FOR CONTRACTOR TO PROVIDE ABANDONED DEBRIS & CHRISTMAS TREE SUPPLEMENTAL COLLECTION SERVICES
  • Department: Public Works, PW Transportation
  • Start Date: 08/02/2019 2:30 PM
  • Close Date: 09/12/2019 3:00 PM

The City of Glendale invites qualified contractors to submit a proposal to provide abandoned debris and Christmas tree collection services for the City of Glendale. Proposals must be submitted in accordance with all requirements of this Request for Proposals (RFP). The submission deadline is 3 pm Thursday, September 12th, 2019.

All details of the RFP can be found here .

For more information please contact Regina Wheeler at RWheeler@GlendaleCA.Gov

Attachment Preview

ABANDONED DEBRIS & CHRISTMAS TREE SUPPLEMENTAL COLLECTION SERVICES
City of Glendale
Integrated Waste Management Division
REQUEST FOR PROPOSALS
FOR
CONTRACTOR TO PROVIDE ABANDONED DEBRIS & CHRISTMAS
TREE SUPPLEMENTAL COLLECTION SERVICES
Issue Date:
August 2, 2019
ABANDONED DEBRIS & CHRISTMAS TREE SUPPLEMENTAL COLLECTION SERVICES
CONTENTS
I. Introduction...............................................................................................Page 3
A. Services Requested..............................................................................Page 3
B. Definitions .............................................................................................Pages 3-4
C. Term of Services and Contract..............................................................Page 4
D. Mandatory Qualifications.......................................................................Page 4-5
E. Insurance Requirements .......................................................................Pages 5
F. Proposer’s Indemnification of the City ...................................................Page 5-6
G. City’s Project Representatives ..............................................................Page 6
H. About the City of Glendale ....................................................................Page 6
II. RFP Process .............................................................................................Page 7
A. Schedule of Events ...............................................................................Page 7
B. RFP Distribution....................................................................................Page 7
C. Mandatory Proposer Conference ..........................................................Page 7
D. Proposal Deadline and Proposal Submission........................................Page 7-8
E. Interim Inquiries and Responses; Interpretation or Correction of RFP...Page 8
F. Addenda ...............................................................................................Page 8-9
III. General Requirements and Instructions .................................................Page 9
A. Examination of Documents ...................................................................Page 9
B. Proposer’s Representations in the Response .......................................Page 9
C. Withdrawal, Cancellation, or Modification of a Proposal ........................Page 9-10
D. Proposal Preparation Expenses............................................................Page 10-11
IV. Proposal Content and Format..................................................................11
A. Using the Attached Proposal Forms......................................................Page 11
B. Identifying Proprietary Information; Public Records Act.........................Page 11-12
C. Proposal Signature(s) ...........................................................................Page 12
V. Method of Selection..................................................................................13
A. Basis for Award and Evaluation Criteria ................................................Page 13
B. Selecting a Contractor...........................................................................Page 13-14
C. City’s Reservation of Rights ..................................................................Page 14
VI. Award of Contract.....................................................................................Page 14-16
VII. Letter of Objection; Procedures ..............................................................Page 16
EXHIBIT 1 Scope of Services..............................................................Page 17-18
EXHIBIT 2 Insurance Requirements ...................................................Page 19--25
EXHIBIT 3 Sample Contract ................................................................Page 26-46
PROPOSAL FORMS..................................................................................Page 47-72
ABANDONED DEBRIS & CHRISTMAS TREE SUPPLEMENTAL COLLECTION SERVICES
I. Introduction
A. Services Requested
Under this Request for Proposals (“RFP”), the City of Glendale (“City”)—on behalf of
its Public Works Department/Integrated Waste Management Division—is soliciting
Proposals from suitably qualified contractor (“Contractor”) to provide abandoned debris
and Christmas tree collection services (“Services”) throughout the City of Glendale.
The Contractor will perform the Services according to:
The Scope of Services, which is attached as Exhibit 1 to this RFP;
The instructions and requirements in this RFP; and
The proposed Contract.
The City requires a well-managed and financially sound individual or firm with
demonstrated skills and technical ability— and high levels of customer service and
satisfaction— to perform the Services and fulfill the requirements outlined in this RFP.
A potential Proposer should read this document in its entirety before preparing and
submitting a Proposal.
B. Definitions
In this RFP, the following words and phrases have the meaning ascribed to them below:
Agreement / Contract
City
City Project Manager
Contractor
Project
Proposal
Proposer
The entire and integrated written agreement between the
City and the Contractor that takes the place of prior
negotiations, representations, or agreements, either written
or oral.
The City of Glendale. Depending on the context in which it
is used, the term City also may refer to:
The geographic area known as the City of Glendale; or
A person whom the City of Glendale employs or uses and
who is authorized to represent the City of Glendale in matters
concerning the Project.
The City’s designated representative for all issues related to
the Project.
The selected Proposer(s) to whom the City has awarded a
Contract for the Project.
The entire Services described in this RFP. Services may
constitute the whole or a part of the Project.
The documents and other items that a Proposer submits in
response to this RFP.
The person, entity, or organization that submits a Proposal in
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ABANDONED DEBRIS & CHRISTMAS TREE SUPPLEMENTAL COLLECTION SERVICES
response to this RFP.
RFP
This Request for Proposals and all of its attachments,
including documents and other items from the City and
relevant third parties.
Services
The work, labor, tasks, operations, activities, materials,
supplies, equipment, deliverables, duties, and obligations:
Described in this RFP; and
Required by, and reasonably inferable from, the
Contract— whether completed or partially completed.
Subcontractor
A contractor, supplier, vendor, person, entity, or organization
whom Contractor hires, employs, or uses on Contractor’s
behalf to provide, perform, or fulfill a portion of the Services.
C. Term of Services and Contract
The Services described in this RFP and in the proposed Contract are for a period of one
year (“initial term”), beginning on November 1, 2019 and ending on November 30, 2020.
The City will have the option to renew the Contractor’s Contract for a period of up to two
years (“renewal term”). Exercise of the renewal option is at the sole discretion of the
Director of Public Works and requires the Director’s written approval.
D. Mandatory Qualifications
To be eligible to perform the Services, a Proposer must meet essential
requirements for qualification, which the City will determine from the Proposer’s
Qualification Statement and Proposal Details. A Proposer must complete the
Proposer’s Qualifications Statement and Proposal Details form, both of which
are contained in the City’s Proposal Forms which accompany this RFP.
As of July 1, 2019, the selected contractor must be a permitted hauler in
the City of Glendale paying all 2018-19 quarterly fees and complying with
State regulations. The selected contractor must have a minimum of six trucks
in their fleet. Preference will be given to haulers with at least five years’
experience in the City as a permitted haulers and/or having a fuel efficient
fleet. Two trucks would provide daily service, while the additional four would
be potential back up trucks for additional services or vehicle maintenance
issues.
The Contractor must achieve at least 25% diversion for collected
materials. Diversion methods shall be determined through the following
method:
Materials Recycled, Salvaged or Reused x 100% = Diversion Rate
Total Load Weight
Ex. 30 tons recycled
100 (total tons processed)
x 100% = 30% Diversion
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ABANDONED DEBRIS & CHRISTMAS TREE SUPPLEMENTAL COLLECTION SERVICES
If materials are processed using the City of Glendale’s permits, the following
diversion rates are achievable:
Location
Scholl Canyon Landfill
Scholl Canyon Landfill
City Terrace Recycling
City Terrace Recycling
City Terrace Recycling
City Terrace Recycling
Material
Trash/Bulky Debris
Green Waste
Bulky Items
Organic Materials
C&D
Refuse
Diversion Rate
0%
100%*
25%
80%
73%
80%
*Beginning on January 1, 2020.
E. Insurance
At its expense, the successful Proposer must obtain and maintain insurance, while the
Contract is in effect, that fully meets the requirements of— and contains provisions
entirely consistent with— all of the City’s “Insurance Requirements,” which are noted in
EXHIBIT 2 (“Insurance Requirements”). Evidence of the insurance coverages will
need to be in place before a Contractor starts performing the Services. A Proposer
must be prepared to meet all City insurance requirements (at no cost to the City), if the
Proposer is awarded a Contract. The City will require certificates of insurance and
additional insured endorsements when the successful Proposer submits a signed
Contract to the City.
However, before a Proposer submits a Proposal:
A Proposer must give to its insurance company, or insurance agent, the
“Insurance Requirements” in this RFP and the proposed Contract;
The insurance company’s underwriter or agent then must complete the
“Insurance Requirements Affidavit” (at page Pg. 69 of the attached
PROPOSAL FORMS) which states that the insurer’s underwriter or agent
will furnish the City with the required insurance documents within fourteen
(14) calendar days after the Proposer’s having been notified of the
Contract’s award; and
The Proposer must submit the “Insurance Requirements Affidavit” with its
Proposal. The City may reject any Proposal made without this affidavit, or
made with an incomplete affidavit form.
F. Proposer’s Indemnification of the City
At its expense, Proposer agrees to indemnify, defend, and hold harmless the City and
its officers, agents, employees, and representatives from and against any and all
liability, suits, actions, proceedings, judgments, claims, demands, liens, losses,
damages, costs, and expenses (including attorneys’ fees, litigation, arbitration,
mediation, appeal expenses) if a dispute, lawsuit, or other proceeding arises out of any
one or more of the following:
Proposer’s submitting the Proposal;
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