Request for Proposals for Boardwalk Restoration Sparks Park

COUNTY OF JACKSON, MICHIGAN
REQUEST FOR PROPOSALS
FOR
BOARDWALK RESTORATION
SPARKS PARK
JACKSON, MICHIGAN
JC-360-090226

BID SUMMARY
Commodity/Service Being Requested: Boardwalk Restoration
Type of Solicitation: Request for Proposals - It is the intention of Jackson County Parks (JCP) to bid and
award a Master Agreement to a contractor capable of restoring the non-motorized trail connector adjacent to
Sparks Park and Kibby Road in Jackson, Michigan. The trail connector is used to connect Sparks Park to the
Inner City non-motorized trail.
Type of Resulting Contract: Jackson County will use the results of this process to award a contract to a
Vendor capable of meeting the terms and conditions outlined in this RFP.
Resulting Contract Term: Project is to be completed by the end of the calendar year 2026, but this completion
date is negotiable, with possible work in the Spring of 2027.
ANTICIPATED TIMETABLE
Release of RFP: September 8, 2026
Site Visit: By Appointment Before September 16, 2026
Bidders Questions Due by (10:00 AM/EST): September 16, 2026
Questions and Answers Responses Posted: September 18, 2026
Bids Due by (10:00 AM/EST) *: September 29, 2026
*Any response received later than the specified deadline will be disqualified.
Final Agreement Award Determination: Jackson County reserves the right to make one total award, one
award for each section, multiple awards, or a combination of awards, and to exercise its judgment
concerning the selection of one or more bids, the terms of any resultant agreement(s), and the
determination of which, if any, bid(s) best serves the interests of Jackson County.
Site Visit: Potential vendors can visit the site at any time. To view the project with staff and ask questions,
please make an appointment with Jack McCloughan via email at: jmccloughan@mijackson.org or by
phone at 517-257-9938 before September 16, 2026.
Contacts with Jackson County Personnel: All contact with Jackson County regarding this RFP or any
matter relating thereto must be e-mailed to the following address : purchasing@mijackson.org
If it is discovered that a Bidder contacted and received information regarding this solicitation from any
Jackson County personnel other than the Procurement Contact, Jackson County, in its sole discretion, may
disqualify its bid from further consideration. Only those communications made by Jackson County in
writing will be binding with respect to this RFP.
JC-360-090226 2

Contents
SECTION 1.0 - SCOPE OF WORK AND BIDDER RESPONSES ....................................................................................................... 4
1. Minimum Mandatory Requirements ................................................................................................................................ 4
2. Description of Deliverables ............................................................................................................................................. 4
3. Material and Installation Specifications.......................................................................................................5
4. Project Schedule...................................................................................................................................6
5. Scope of Work......................................................................................................................................7
6. Contractor Responsibilities .............................................................................................................................................. 7
7. Jackson County Parks Responsibilities ........................................................................................................................... 8
8. Product and Service Offerings..................................................................................................................9
9. Delivery of Services...............................................................................................................................9
10. Personnel...........................................................................................................................................10
11. Supervision.........................................................................................................................................10
12. Service Capabilities..............................................................................................................................10
13. Customer Service ......................................................................................................................................................... 10
14. Pricing Schedule ........................................................................................................................................................... 10
15. Price Assurance ............................................................................................................................................................ 11
SECTION 2.0 - BIDDING, EVALUATION, SELECTION & AWARD PROCESS ................................................................................ 12
2.1 Jackson County Responsibility ..................................................................................................................................... 12
2.2 Truth and Accuracy of Representations ........................................................................................................................ 12
2.3 Bidders Questions ......................................................................................................................................................... 12
2.4 Preparation of the Bid ................................................................................................................................................... 13
2.5 Bid Submission Deadline .............................................................................................................................................. 14
2.6 Adherence to Mandatory Requirements (Pass/Fail) ..................................................................................................... 14
2.7 Evaluation Process ....................................................................................................................................................... 15
2.8 Evaluation Criteria ......................................................................................................................................................... 15
2.9 Optional Tools to Enhance Evaluation Process ............................................................................................................ 15
2.10 Jackson County Option to Reject Bids .......................................................................................................................... 16
2.11 Freedom of Information Act .......................................................................................................................................... 16
2.12 Contacts with Jackson County Personnel ..................................................................................................................... 16
2.13 Final Agreement Award Determination ......................................................................................................................... 17
2.14 Statutory Requirements ................................................................................................................................................ 17
SECTION 3.0 - BIDDER INFORMATION AND ACCEPTANCE ........................................................................................................ 18
3.1 Company Profile ........................................................................................................................................................... 21
3.2 References .................................................................................................................................................................... 22
ATTACHMENT A - PRICING SHEET.....................................................................................................................24
ATTACHMENT B - INSURANCE REQUIREMENTS ................................................................................................................... 26
ATTACHMENT C - PHOTOS, DRAWINGS, AND DIAGRAMS ....................................................................... ........................... 28
JC-360-090226 3

SECTION 1.0 - SCOPE OF WORK AND BIDDER RESPONSES
1. Minimum Mandatory Requirements
All Bids will be reviewed for compliance with the mandatory requirements. Bids deemed non-
responsive will be eliminated from further consideration.
1) Bidder must have a minimum of five (5) years' experience with proven effectiveness in
providing a range of services equivalent or similar to the services being requested by Jackson
County Parks as outlined in this RFP. Please provide company history.
2) Bidders must be qualified vendors who have proven extensive experience in demolition
and construction projects equivalent or similar to those being requested in this RFP.
3) The successful contractor must be licensed and insured.
4) The Bidder shall submit a list of five (5) references, including name of institution, address, contact
person, and telephone number. Refer to Section 3.2. References should be available upon
request, preferably from commercial projects, municipalities or educational organizations.
5) If selected for award, Bidder shall submit a list of five (5) references for each subcontractor to be
used on the project. Identify the work each subcontractor will be designated to do for the project.
6) The bidder shall meet ALL insurance requirements in regard to Workers' Compensation
Insurance, Professional and Commercial General Liability Insurance and Motor Vehicle Insurance
as outlined in this RFP. Selected contractor will have necessary licensing and insurance to meet
Jackson County requirements.
7) The vendor must certify that they are not on any Federal, State, or local list of debarred or
prohibited contractors.
2. Description of Deliverables
Project description: Jackson County Parks (JCP) seeks qualified professionals for boardwalk
restoration project on non-motorized trail connector adjacent to Sparks Park and Kibby Road. Trail
connector is used to connect Sparks Park to the Inner City non-motorized trail. The boardwalk in need
of repairs is approximately 300 feet in length and 8 feet wide, with one additional small sitting area.
Actual location is about 1/3 of a mile south of Kibby Road. Scope of work needed includes the removal
and disposal of existing surface boards and replacement with like boards utilizing specified materials
and fasteners. Also included in the scope is inspection and possible repairs to sub-structure, revealed
during demolition work.
The purpose of this RFP is to secure a contractor or contractors to complete the demolition,
construction, and general contracting work for this project. These services shall include, but are
not limited to:
JC-360-090226 4

* Timeline: It is the hope of JCP to have project completed by end of calendar year 2026, however
this may be negotiable. Projected duration of work on site is of high importance.
* The area of work is an extremely highly used and busy trail. Once project commences, it is
expected the contractor to be on site and working daily to keep the duration of the project to a
minimum. This project will have a liquid damage penalty clause for unnecessary delays.
* When possible, it is hoped the boardwalk will be open for after-hours usage by the public. It is
understood this will not be possible every night, but as much as possible would be appreciated.
Weekend usage by the public is expected during the project.
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* Work is to be performed by selected contractor and their immediate employees. Any sub-
contractors require prior approval by JCP.
* Contractor is responsible for necessary tools, equipment, safety items, and labor to safely,
professionally and quickly complete the project.
Note- no power source is available for this project. Contractor is responsible for necessary
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power.
* Contractor is responsible for security of tools, equipment, and materials. The location of project for
the work is in a remote location with minimal to no lighting.
It will also be highly encouraged to not leave unsecured, excess lumber on site overnight.
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* Work site is expected to remain clean and free of unnecessary debris.
* Necessary signage, fencing and barricading for safety suitable for a public area is responsibility of
contractor.
* Demolition of specified materials and proper off-site disposal is contractor responsibility.
* It is assumed the sub-structure is in satisfactory condition. If during work, contractor discovers
areas in need of repair, it is expected they will contact JCP to discuss for approval to make
necessary repairs.
* JCP will supply necessary 2 x 6 material for decking and curbing boards required for the project.
* Contractor is responsible for purchase of all fasteners for decking and skirt board installation.
JC-360-090226 5

* Contractor is responsible for restoration of damaged or rutted turf in the area at the conclusion of
the project.
3. Material and Installation Specifications
* Treated lumber for project will be supplied by Jackson County Parks and stored at their
maintenance area, located about 1 mile from the project site. Contractor will have unlimited access
to the lumber to transfer to job site, as needed. Transportation of lumber is contractor
responsibility.
* Fasteners for decking is to be 3" minimum in length and compatible with treated lumber up to .60
CCA pressure treated lumber.
* Main boardwalk area is 300' in length and 8' in width.
There is also a small sitting area at mid-point of the boardwalk. This sitting area is 12' x
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6'6".
* 2 x 6 deck boards are to be fastened with a minimum of two (2) screws per joist contact
intersection. Plan for a minimum of sixteen (16) screws per 8' board.
* Curbing board to be 2 x 6 x 8 boards elevated from deck surface with three (3) 12" x 2 x 6 blocks
per 8' board and shall run the entire edge of all decking (approximately 625 Lineal Feet).
Curb boards are to be secured with 14" x 6" RGK button head structural screws.
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4. Project Schedule
1.4.1 Bidders are to include a project timeline with their bid response:
Request for Proposal Released September 8, 2026
Site Visit: By Appointment Before September 16, 2026
Questions Due by (10:00 AM/EST) September 16, 2026
Questions and Answers Posted September 18, 2026
Bids Due by (10:00 AM/EST) September 29, 2026
Contract Awarded * October 2026
*Pending Board approvals.
JC-360-090226 6

5. Scope of Work
Please see Attachment C for photos, drawings, and diagrams related to the work.
6. Contractor Responsibilities
A. Contractor responsible for all necessary labor, equipment, transportation and material costs
incurred to fulfill contract per plans, specs, and permits not specifically outlined as JCP
responsibility.
B. Contractor is responsible for thorough review and understanding of all plans, permits, and
requirements outlined.
C. Application, approval, and adherence to all necessary permits is the responsibility of the
contractor. Permits include, but are not limited, Soil Erosion permitting, and any local
municipal permits.
D. Completion of necessary bid documents, in entirety.
E. Vendor must be able to provide demolition and construction services during the hours of 7:00
am to 6:00 pm EST. It will be the Vendor's responsibility to determine shift times. Vendor may
request work extended hours each day, and/or seven (7) days per week in order to ensure
timely completion of the project.
F. Vendor must supply an adequate number of personnel to complete the project by the
designated deadline.
G. Vendors and subcontractors will ensure the installation is completed in keeping with any
and all manufacturers' recommendations, standards, and installation procedures.
H. Safety Measures: Vendor shall take all necessary precautions for the safety of employees on
the worksite and shall erect and properly maintain at all times, as required on job conditions
and process of the work, all necessary safeguards for the protection of the personnel and
public.
I. Vendor shall be responsible for supplying and placing signage, barricades, fencing, tarps,
plastic, flag tape, and other safety/traffic control equipment required to protect its employees,
the public, County employees, and clients, surrounding areas, equipment, and vehicles. The
flow of traffic shall not be impeded at any time during the contract. The safety and security of
the Vendor's employees and the public is of prime concern to the County, and the Vendor must
take all necessary steps to assure proper safety and security during the performance of the
contract.
JC-360-090226 7

J. Contractor is responsible for transportation of lumber from JCP maintenance barns to actual
job site, as needed. Contractor will have access to maintenance area, which is located about
one (1) mile from work site.
K. Underground locating, damage, and repairs are all the contractor responsibility.
L. Liquidated Damages: Penalties of up to $1,000 per day may be levied for failure to complete
project specs within specified schedule.
7. Jackson County Parks Responsibilities
A. Purchase of all 2 x 6 decking material for decking and curb boards.
B. Storage of lumber at nearby maintenance facility.
8. Product and Service Offerings
Jackson County is seeking a service provider that has the depth, breadth, and quality of resources
necessary to provide demolition, construction, and general contracting services. Vendors shall prepare
a written bid to include, but not be limited to, the following terms and conditions:
* The Vendor will be required to furnish properly trained and equipped personnel capable of
completing the project according to the information provided and specifications.
* The Vendor should be fully licensed, insured, and trained for installation of all products.
* Proposer must include a detailed timeline from start to completion of the project described in
Section 1.2 Description of Deliverables
9. Delivery of Services
Vendor must supply an adequate number of personnel to complete the project by the deadline.
Vendor shall assure sufficient service as to provide installation and timely completion that is convenient
for the County and will not interfere with normal operations.
Vendor shall supply a detailed planning process that includes a timeline of how its services will be
implemented for this project. If there are services that might require a longer delivery time frame to
complete the priorities identified in Section 1.2 Description of Deliverables, please denote this
requirement for the respective structures in your response.
Vendor shall supply a detailed list of other venues where it has provided its services for a similar
project as described in this RFP.
JC-360-090226 8

Permits, Licensure, and Insurance Requirements:
* Vendor must be licensed and insured.
* Vendor shall submit proof of professional license, insurance, and business license upon award.
Subcontracting: Any person undertaking a part of the work under the terms of the contract, by virtue of
an agreement with the Vendor, must receive the approval of the Jackson County's Department Director
or designee prior to any such undertaking. The County may terminate the contract if the subcontracting
is done without this approval.
Shipping Errors: The receiving agencies have been instructed to make immediate inspection on receipt
of products/services and to process payment documents promptly. Payment documents, however, will
be delayed if the work fails to comply with specification requirements.
10. Personnel
Construction personnel assigned to this project may be a combination of full-time and part-time
employees of Vendor. Vendor will pay all wages and payroll taxes as well as applicable and mandated
insurances to and on behalf of its employees, including but not limited to, workers' compensation
insurance. Vendor releases and agrees to hold Client harmless from any liability resulting from claims
made by any of the Vendor's employees who are working or have worked to the extent not caused by
Client's negligence.
Vendor shall be responsible for all matters related to screening, hiring, training, licensing, discipline,
payroll/taxation, and unemployment for all of its employees and shall hold the Client harmless thereon.
It is acknowledged that all personnel used by the Vendor are employees of the Vendor, whether part-
time or full-time, and have no direct or indirect employment relationship with the Client.
11. Supervision
Vendor shall be solely responsible for the supervision of its construction personnel that it employs to
provide the services required by the resulting contract. Vendor shall, as soon as safely possible,
remove from service and replace any of its construction personnel that Client reasonably believes to be
unqualified to perform his or her duties or is unable to perform their duties in a professional manner and
properly interact with the Client's employees and the public. In the event any of the Vendor's personnel
are replaced as herein provided, Vendor shall indemnify and hold Client harmless from any claims
arising from the removal of any such personnel employed by the Vendor.
Vendor shall provide Jackson County Parks Department with a means of immediate communication
regarding completion of the project, emergencies, or any other occasion that may arise. A cellular
phone of the person(s) responsible for managing the contract must be provided.
JC-360-090226 9

Vendor and its employees shall keep the work area clean and free from rubbish. Vendor shall ensure
that its employees do not remove any of the Client's property from the work site without the Client's
written permission. In the event any of the Client's property is so removed, the Vendor shall ensure
that its employee has returned any property taken unless otherwise agreed in writing. In the event the
property cannot be returned, the Vendor shall be responsible for reimbursing the Client for the value of
the property not returned.
12. Service Capabilities
Communication Plan/Contract Management
Bidders shall identify their company standards of communication as they relate to contract
performance, issue management, and change management. An issue is an identified event that, if
not addressed, may affect schedule, scope, service, delivery, quality, or budget. A change is identified
as a change in corporate leadership, structure, merger, or acquisition.
Primary Account Representative
Bidders must identify by name and location the primary account representative and key contact
who will be responsible for the performance of a resulting contract. Include name, title, address,
phone number, and email address.
13. Customer Service
The County prefers that the Vendor have an accessible customer service department with an individual
specifically assigned to Jackson County. Describe your company's Customer Service Department
(designated customer service representative, designated delivery manager, hours of operation, number
and location of service centers, regular and emergency response times, etc.)
14. Pricing Schedule
Respondents shall provide pricing on items and services they furnish on Attachment A - Pricing Sheet.
a. Vendor must complete the Boardwalk Restoration Pricing Sheet (Attachment A).
b. Billable work will begin at time Vendor or their employee(s) arrive on County job site. County
will not pay for travel time to job site.
1. Payment Terms
Bid pricing must reflect Net 30 payment terms.
2. Tax Excluded from Price
(a) Sales Tax: Jackson County is exempt from sales tax for direct purchases. The
JC-360-090226 10