REQUEST FOR PROPOSALS - DISTRICT HEating oil 2026-2027
| Agency: | Timberlane Regional School District |
|---|---|
| State: | New Hampshire |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Jun 8, 2026 |
| Due Date: | Jun 19, 2026 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
Proposal Due - Friday, June 19, 2026 at 9:00AM
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REQUEST FOR PROPOSAL – Timberlane Regional School District Heating Oil 2026/27
SAU 106 (Timberlane Regional School District “TRSD”) requests sealed proposals to provide fixed-price #2
heating oil for four schools during the 2026-2027 heating season, as outlined in the attached specification
document. All sealed proposals must be submitted by Friday, June 19, 2026, at 9 a.m., with the bid opening on
June 19 at 10 a.m.
The company shall submit a statement with the proposal, indicating school experience, along with the names
of the school districts previously and/or currently served, the involved dates, and the scope of services
performed.
Proposals must remain valid for 96 hours after the opening.
The SAU may conduct an investigation as necessary to determine the company's capacity to execute the
work. The company is required to provide the SAU with all relevant information and data needed for this
purpose upon request. The Superintendent retains the authority to accept or reject any and all proposals, or
any individual item(s) within them, to waive any informalities in the procurement process, and to cancel, either
partially or entirely, the request for proposals. The Superintendent will award the contract in a manner deemed
to be in the best interests of the School District. The School District reserves the right to select the proposal
that most effectively meets the District's requirements as determined by the Superintendent. Although price will
be a significant factor in the evaluation, the Superintendent retains the right to select a vendor even if it does
not submit the lowest cost proposal.
Each proposer must clearly express any deviation from the conditions and specifications in the appropriate
space on the proposal form. Unless stated by the proposer and accepted by the districts, all conditions and
specifications apply.
Any fraudulent or inaccurate statements or willful concealment of relevant information by the Proposer are
grounds for rejecting that proposal and terminating any subsequent contract. The Proposer may not withdraw
proposals after the proposal opening.
The successful proposer, known as the contractor, shall be ready to enter into a written contract with the
school district following the District's written acceptance of the proposal. The contract will last until June 30,
2027.
Once the district has evaluated project costs, final decisions on quantities and any limits to the scope of work
shall be noted in the agreement/contract.
All contractors or companies submitting proposals must provide the labor, materials, tools, and equipment
necessary to complete the task and anything else reasonably implied for this contract's prompt and
satisfactory completion.
All proposals must be submitted in a sealed envelope marked “RFP-Heating Oil” and addressed to Justin
Krieger, Superintendent, Timberlane Regional School District, 30 Greenough Road, Plaistow, NH 03865, no
later than Friday, June 19, 2026, at 9 a.m. The bid opening will be on June 19 at 10 a.m.
Please direct all questions to:
Marc Brander, Director of Facilities, marc.brander@timberlane.net
SAU 106 – 30 Greenough Road, Plaistow, NH 03865 (603) 382-6119
2026 Specification Document
School
District
Building
Tank Location
Tank ID # Tank Size
Timberlane
Timberlane
Timberlane
Atkinson Academy
TLC at Sandown
Central
Sandown North
Elementary
17 Academy Ave.
Atkinson, NH 03811
295 Main Street
Sandown, NH 03873
23 Stagecoach Rd.
Sandown, NH 03873
111169
111167
115514
10,000 gal
10,000 gal
10,000 gal
Avg.
Annual
Usage
in
Gallons
19,000
11,000
13,000
Delivery Type
Pedal Truck
(P/T)
Tractor Trailer
(T/T)
P/T
P/T
P/T
Proposal Submittal
Sealed proposals are due on Friday, June 19, 2026, at 9 a.m., with the bid opening on June 19 at 10
a.m. at the SAU 106 office building at 30 Greenough Road, Plaistow, NH 03865.
COMPANY PROFILE
and
REQUIRED SUBMITTALS
Please provide the following information about your business. This form is necessary for
submitting your proposal. You may attach extra sheets or documents as needed.
1.DUNS Number or Federal Tax ID #
2.Size of Company: Total number of employees
Total number of service employees
3.Number of years in business
4.Number of years under current management
5.Office locations (service, retail, other)
6.Please provide the website address:
List three references for which your company performed similar scope and size work. Include the
company or agency name, contact name, telephone number, and email address.
1)
2)
3)
(Company Name)
(Authorized Signature & Title)
(Print Name)
(Date)
PROPOSAL FORM
Timberlane Regional
School District
2026/2027 Oil Proposal
To: Mr. Justin Krieger Superintendent of Schools
SAU 106/Timberlane Regional School District
30 Greenough Rd.
Plaistow, NH 03865
Having carefully examined the description of the Request for Bid, the undersigned agrees to perform the
work for the following contract price:
OIL PROPOSAL PRICE:
Price Per Gallon: $
Estimated Gallons: 43,000
Total Proposal Price: $
Submittals Included:
Company Profile
COMPANY NAME:
ADDRESS OF COMPANY:
PHONE:
EMAIL:
SIGN HERE:
DATE
NAME OF THE AUTHORIZED OFFICER
All proposals must be submitted in a sealed envelope marked “RFP-Heating Oil” and addressed to Justin
Krieger, Superintendent, Timberlane Regional School District, 30 Greenough Road, Plaistow, NH 03865, no
later than Friday, June 19, 2026, at 9 am, with the bid opening on June 19 at 10 am
Selection Criteria
Proposals will be evaluated based on the following criteria:
• Experience and qualifications of the contractor and team
• Demonstrated understanding of the project scope and objectives
• Cost-effectiveness and value
• References and past performance
If the District decides to make an award based on these evaluations, it will notify the selected
proposer(s). If the District cannot reach an agreement with the selected proposer(s) during contract
discussions, it may then begin discussions with the next preferred proposer, continue down the list, or
alternatively, the District may reject all proposals, cancel this RFP, or initiate a new acquisition process
with fresh proposals.
The District will use a scoring scale of 100 points, which will be distributed as set forth in the table
below.
CATEGORIES
POINTS
1.Capability to Perform Required Services
20
2.Experience and Past Performance on Similar Projects
20
3.Project Understanding
20
4.Proposed Fee for Services
40
TOTAL POTENTIAL POINTS AWARDED
100
END OF RFP
This page summarizes the opportunity, including an overview and a preview of the attached documents.
* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.
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See Also
Bid Number: 2026-TM-01 Bid Title: Fuel Oil & Propane Requests for Bids Category:
Town of Wolfeboro
Bid Due: 6/25/2026