REQUEST FOR PROPOSALS: Copier and Managed Print Services

Lenoir County Public Schools is seeking proposals from qualified and experienced vendors to provide Copier and Managed Print Services for all district locations. The purpose of this Request for Proposal (RFP) is to secure a comprehensive, cost-effective, and reliable printing, copying, and scanning solution that supports district operations and instructional needs.

Proposals should include pricing for both term requests for black-and-white and color machines under a managed print service model. Vendors may also submit a separate optional proposal for PaperCut print management services or an equivalent solution.

The full detail of the RFP, including submission details, can be found here.

RFP Schedule:

• Release of RFP: October 25, 2025

• Deadline for Questions: November 19, 2025, by 2:00 PM EST

• Proposals Due: November 24, 2025, by 2:00 PM EST

• Anticipated Award Date: January 5, 2026

All inquiries must be submitted through the RFP link provided in the document at https://bit.ly/RFPCopy2025 . Responses to questions will be posted publicly at https://bit.ly/RFPCopy2025FAQ .

For additional information, contact:
Charles White

Director of Media and Technology

Lenoir County Public Schools

2017 West Vernon Avenue, Kinston, NC 28504

Phone: 252-527-1109

All bids must be must be received by mail or hand delivery according to the details of the RFP.  Regardless of cause, late proposals may be disqualified from further consideration. It shall  be the vendor’s sole risk to ensure delivery at the designated office by the designated date and time.  All proposals are due November 24, 2025, by 2:00 PM EST.