Request for Proposals - Concessionaire Bill Burke Park.pdf
| Agency: | City of Salina |
|---|---|
| State: | Kansas |
| Type of Government: | State & Local |
| Posted Date: | Oct 20, 2025 |
| Due Date: | Dec 11, 2025 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
| Name | Size | |
| File | Request for Proposals - Concessionaire Bill Burke Park.pdf | 183.8 KB |
Attachment Preview
City of Salina, Kansas - Parks and Recreation Department
Request for Proposal
Concessionaire at Bill Burke Memorial Park
The City of Salina, Kansas is soliciting proposals for a person/company/organization to provide
concessions for Bill Burke Memorial Park, 1501 E Crawford, Salina, KS 67401.
Proposals will be taken until Thursday, December 11, 2025, at 2p.m. CST and must be submitted to the
City Clerk in envelopes marked:
Bill Burke Concessions Proposal
Attn: City Clerk
300 West Ash Street Room #205
Salina, KS 67401
Background
The City of Salina takes pride in providing quality concessions service and facilities including the 2023
Bill Burke Concessions Renovation. For over 25 years, the Optimist Club operated the concession
stand at Bill Burke Memorial Park. Due to a shortage of volunteers, the City of Salina is now seeking a
new concessionaire to contractually manage and operate all food and beverage services for all baseball
and softball games and tournaments at the park. The concession operation season generally runs from
late March through late October.
A master schedule of youth, high school, college games, and tournaments will be provided by the Salina
Parks and Recreation Department. Main focuses are:
1) Weekend tournaments March – October (Approximately 20 Tournaments)
2) Salina Parks & Recreation Summer League Games, M-Th, mid-May – mid-July:
(Approximately 30 weeknights)
3) High School, College and/or other games and special events (as scheduled)
Concessionaire Responsibilities:
The selected concessionaire shall:
• Comply with all applicable local, state, and federal laws and regulations.
• Provide a valid Certificate of Liability Insurance, including but not limited to:
o $1,000,000 general liability coverage
o Workers' Compensation
o Listing the City of Salina as an additional insured
• Enter into and abide by the City of Salina Concessions Agreement
• Operate the concession stand during all scheduled events as identified in the master schedule
• Fully equip, supply, and stock the concession stand
• Make two payments annually (by May 15 and July 15) to the City of Salina for the right to be
the exclusive provider of food and beverages at the park
(Historically: $2,000 per payment; total $4,000 annually)
City of Salina Responsibilities:
The City will provide:
• Utilities, including water, single-phase electricity, and sanitary sewer
• Maintenance of key, city-owned equipment, such as the ice machine, cooler, and fountain
dispenser
• A master event schedule requiring concession services
Tentative Schedule
Event
Date
Pre-Proposal On-site Meeting Wednesday, November 12, 2025 – 6:00 PM
Proposal Submission Deadline Tuesday, December 11, 2025
Evaluation Period
December 12 – December 31, 2025
Contract Award (Tentative) January 5, 2026
Concession Operations Begin March 23, 2026
Questions and Clarifications
All questions regarding this RFP must be submitted in writing via email. No oral interpretations will be
provided. Answers will be shared with all potential respondents and become part of the official RFP.
Submit questions to:
Travis Scheele, Recreation Superintendent
140 N 5th, Salina, KS 67401
(785) 833-2260
travis.scheele@salina.org
Proposal Submission Requirements
Proposals should include the following information:
1. Cover Letter
2. Name of individual, company, or organization
3. Relevant experience in food service or concessions
4. Proposed menu and pricing
5. Current and/or planned licenses and permits
6. References
7. Availability and ability to operate during scheduled events (i.e. staffing plan, # of employees,
back-up plan, etc.)
8. Financial capacity to fulfill payment requirements to the City
Evaluation Criteria
Each proposal will be evaluated based on the following weighted criteria:
Criteria
Weight
Relevant Experience 20%
Licensing & Compliance 20%
Menu & Pricing
20%
References
20%
Operational Availability 20%
The selected contractor and any personnel assigned to work under this contract may be subject to a
background check as a condition of award and/or prior to beginning work.
This page summarizes the opportunity, including an overview and a preview of the attached documents.
* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.
Sign-up for a Free Trial, Government Bid Alerts
With Free Trial, you can:
You will have a full access to bids, website, and receive daily bid report via email and web.
See Also
Public Notices RFQ For Design Services - 2027 Storm Replacement RFQ For Design
City of Shawnee
Bid Due: 7/02/2026