Request for Proposals - Complete Reappraisal and Revaluation of all...

Agency:	Town of East Windsor
State:	Connecticut
Type of Government:	State & Local
NAICS Category:	531390 - Other Activities Related to Real Estate
Posted Date:	Mar 19, 2026
Due Date:	May 4, 2026
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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REQUEST FOR PROPOSALS

FOR A COMPLETE REAPPRAISAL AND REVALUATION OF ALL

REAL PROPERTY LOCATED WITHIN

THE TOWN OF EAST WINDSOR, CONNECTICUT

The Town is undertaking a program to revalue all Real Property, effective October 1, 2027.

Contractors interested in providing the Valuation Services set forth in the attached Specifications

are invited to deliver 3 (three) copies of the proposals to the Town of East Windsor’s Office of

the First Selectman, 11 Rye St. Broad Brook, CT 06016, no later than 11:00 a.m., May 4,

2026. Any proposals received after said date and time shall be declared invalid. Proposals will

be opened and read at 4:00p.m. on May 4, 2026. Contract will be awarded no later than

May 11, 2026.

All proposals shall be sealed, addressed to the Office of the First Selectman, 11 Rye St. Broad

Brook, CT 06016 and marked: "TOWN OF EAST WINDSOR, CONNECTICUT

PROPOSAL FOR OCTOBER 1, 2027 COMPLETE REAPPRAISAL AND

REVALUATION SERVICES”.

All information pertaining to the Contractor's technical and management approach to completing

this project, as well as the proposed cost, timetable, and staffing plan, shall be presented in the

proposal. The proposal must address, at a minimum, each of the issues set forth in the Request

for Proposals as well as any addendums in order to be considered responsive. Any proposal that

does not respond to each issue in the Request for Proposals may be rejected by the Town as non-

responsive.

The Town reserves the right to amend this proposal for the Valuation Program for equitable

assessments at any time prior to the deadline for submission of proposals and to reject any or all

proposals received if they determine it to be in the best interests of the Town All data entry must

be done off-site and transferred to the in-house computer system. The system must be fully

loaded with all assessment data before the revaluation is completed. Any proposal must address

costs associated with utilizing the Town’s current CAMA system, Appraisal Vision CAMA

Software V8 of Vision Government Solutions of Hudson, Massachusetts. All data entry will be

the responsibility of the Contractor. The contractor will be responsible for all costs associated

with providing data available via the Web so that taxpayers can log in and review properties on-

line. Data entry includes Income and Expense information from the forms for the most

current year available and one year prior.

In addition to addressing each of the items in the specifications, the Contractor must submit, as

part of its proposal, the following information:

1. A Letter of Transmittal signed by the individual authorized to negotiate for and contractually

bind the Contractor stating that the offer is effective for at least sixty (60) Calendar Days

from the deadline for the submission of proposals. Include telephone number and email

address.

2. A list of Connecticut Municipalities for which the Contractor has completed Valuation

Programs using Appraisal Vision CAMA Software V8 of Vision Government Solutions for

the last five years, and contacts.

3. A list of Connecticut Revaluation Contracts for which the Contractor is currently committed

with timetables for completion.

4. Description and examples of the Contractor’s revaluation public relations program.

5. Copy of Contractor’s current Connecticut Revaluation Certificate issued pursuant to

Connecticut General Statutes 12-2c.

6. Listing of personnel to be assigned to TOWN’S revaluation, including years of experience in

current positions and other revaluation positions, municipalities served, and their roles in

those revaluations. A copy of the employees’ current Connecticut Revaluation Employee

Certification must be included.

7. A bid bond or certified check in the amount of 10% of this bid must be submitted by the

bidder with his bid as a guarantee that, in case the contract is awarded to him, he will, within

ten days after appropriation of funds and notice of award, execute such contract, and furnish

a satisfactory Performance Bond and Payment Bond, for approval by the Town of East

Windsor.

8. Project Timetable:

The CONTRACTOR must submit a work plan that addresses the major tasks that must be

performed for the successful completion of the revaluation program. This work plan must

adhere to the deadlines that have been established. The CONTRACTOR must identify the

starting dates of each task and the resources (man-hours) that will be allocated for each work

activity. The ASSESSOR must agree upon the work plan time schedule. Any proposal which

cannot meet the project schedule will be rejected.

Completion Date and Time Schedule

1. Awarding of Contract

The town will award the contract for the reappraisal and revaluation project no earlier than

the 3rd week of May 2026. The TOWN reserves the right to reject any and all proposals as

previously stated.

2. Changes and Subletting of Contract

a. Changes

Changes in these specifications to the contract will be permitted only upon written mutual

agreement of the CONTRACTOR and the TOWN.

b. Subletting

The CONTRACTOR shall not assign, transfer, or sublet the contract or any interest or part

therein without first receiving written approval from the TOWN and the bonding company. It

should be mutually agreed and understood that said consent by the TOWN shall in no way

release the CONTRACTOR from any responsibility or liability as covered in these

specifications and contract.

Method for determination of best price

The best price shall be the lowest price from a bidder who meets the minimum criteria of the

specification and provides the highest level of performance (see Evaluation Criteria below). The

Town of East Windsor reserves the right to reject any and all bids. Bids which are irregular in

form, incomplete, conditioned, or qualified may be disregarded and rejected as improper except

that the Town may waive any defects or irregularities. All bids are subject to appropriation by

the Town of East Windsor.

Evaluation Criteria

Proposals will be evaluated using comparative criteria set forth as follows:

The Town will review and rank each technical proposal that is deemed responsive to this RFP.

When this process is complete, the Town will take into consideration the total cost associated

with each proposal. The Town reserves the right to select the Contractor who in its opinion best

meets the needs of the Town. This is procurement for professional services and therefore

weighted factors such as Price, Experience, Proposal and working knowledge of our CAMA

System (Vision) will go into determining the most responsive proposal.

CONTRACT SPECIFICATIONS FOR

VALUATION SERVICES

DEFINITIONS

ASSESSOR: The word “Assessor” shall mean the duly appointed Assessor of East Windsor,

Connecticut.

PROJECT: The word “PROJECT” shall mean the valuation of all real property within the

corporate limits of East Windsor, Connecticut for assessment purposes.

CONTRACTOR: The word “CONTRACTOR” shall mean the certified revaluation company

who shall perform this project.

TOWN: The word “TOWN” shall hereinafter mean The Town of East Windsor, Connecticut.

SCOPE OF VALUATION PROGRAM

This Project includes the complete valuation of all real property within the corporate limits of

East Windsor, Connecticut effective as of October 1, 2027.

CONTRACTOR shall furnish all the databases, labor, materials, supplies and equipment and

perform all work for the project in strict accordance with the hereinafter-listed specifications.

All work will be carried out and all forms, materials, and supplies utilized in this project shall

conform to and be carried out in accordance with the requirements of the Secretary, Office of

Policy and Management, the Connecticut General Statutes, and Regulations of Connecticut State

Agencies pertaining hereto, and shall be subject to the direct supervision and approval of the

ASSESSOR of the TOWN OF EAST WINDSOR.

The values to be determined shall be the present true and actual value of each parcel of real

property as that term is used in Title 12 of the Connecticut General Statutes and shall be based

upon recognized methods of appraisal and conform to Uniform Standards of Professional

Appraisal Practices, as required by Connecticut General Statutes for the licensing and

certification of all individuals involved in the appraisal of real estate.

The Project will cover and include all real property in East Windsor including the following

categories:

1. All taxable real estate, land, buildings, and improvements.

2. All tax-exempt real estate, land, buildings, and improvements.

3. All public utility and buildings.

2.1 EFFECTIVE DATE: The effective date of this project shall be for the October 1, 2027

Grand List and the pricing and valuation by CONTRACTOR of all land, buildings and

property under this CONTRACT shall reflect the present true and actual value as of

October 1, 2027.

2.2 PARCEL COUNT:

CONTRACTOR’s price for the revaluation is based upon the following anticipated parcel

counts (estimated by TOWN as of October 1, 2025.)

Residential Dwellings

Residential Condominiums

Residential Vacant Land (incl. 150 under PA490)

Commercial Buildings (incl.50 comm condos)

Apartments

Industrial Buildings

C&I Vacant Land

Exempt Improved

Exempt Vacant

TOTAL PARCEL COUNT ESTIMATE

3110

840

300

105

150

4900

2.3 TOWN DATA

Current Basis of Assessment

Taxable Grand List as of October 1, 2025

Date of Last Revaluation

Estimated Population

Area of the Town

70%

$ 1,422,702,357

October 1, 2023

11,170

26.3 sq miles

Additional charges by the CONTRACTOR for the differences in parcel counts shall not be

permitted by the TOWN. It is the responsibility of the CONTRACTOR to estimate adjustments

in parcel counts from the estimated parcel counts stated for October 1, 2025.

This page summarizes the opportunity, including an overview and a preview of the attached documents.

date posted	notice	department
March 19, 2026	Request for Proposals - Complete Reappraisal and Revaluation of all Real Property Located within the Town of East Windsor	Assessor

Request for Proposals - Complete Reappraisal and Revaluation of all Real Property Located within the Town of East Windsor

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