Request for Proposals - Complete Reappraisal and Revaluation of all Real Property Located within the Town of East Windsor

REQUEST FOR PROPOSALS
FOR A COMPLETE REAPPRAISAL AND REVALUATION OF ALL
REAL PROPERTY LOCATED WITHIN
THE TOWN OF EAST WINDSOR, CONNECTICUT
The Town is undertaking a program to revalue all Real Property, effective October 1, 2027.
Contractors interested in providing the Valuation Services set forth in the attached Specifications
are invited to deliver 3 (three) copies of the proposals to the Town of East Windsor's Office of
the First Selectman, 11 Rye St. Broad Brook, CT 06016, no later than 11:00 a.m., May 4,
2026. Any proposals received after said date and time shall be declared invalid. Proposals will
be opened and read at 4:00p.m. on May 4, 2026. Contract will be awarded no later than
May 11, 2026.
All proposals shall be sealed, addressed to the Office of the First Selectman, 11 Rye St. Broad
Brook, CT 06016 and marked: "TOWN OF EAST WINDSOR, CONNECTICUT
PROPOSAL FOR OCTOBER 1, 2027 COMPLETE REAPPRAISAL AND
REVALUATION SERVICES".
All information pertaining to the Contractor's technical and management approach to completing
this project, as well as the proposed cost, timetable, and staffing plan, shall be presented in the
proposal. The proposal must address, at a minimum, each of the issues set forth in the Request
for Proposals as well as any addendums in order to be considered responsive. Any proposal that
does not respond to each issue in the Request for Proposals may be rejected by the Town as non-
responsive.
The Town reserves the right to amend this proposal for the Valuation Program for equitable
assessments at any time prior to the deadline for submission of proposals and to reject any or all
proposals received if they determine it to be in the best interests of the Town All data entry must
be done off-site and transferred to the in-house computer system. The system must be fully
loaded with all assessment data before the revaluation is completed. Any proposal must address
costs associated with utilizing the Town's current CAMA system, Appraisal Vision CAMA
Software V8 of Vision Government Solutions of Hudson, Massachusetts. All data entry will be
the responsibility of the Contractor. The contractor will be responsible for all costs associated
with providing data available via the Web so that taxpayers can log in and review properties on-
line. Data entry includes Income and Expense information from the forms for the most
current year available and one year prior.
In addition to addressing each of the items in the specifications, the Contractor must submit, as
part of its proposal, the following information:
1. A Letter of Transmittal signed by the individual authorized to negotiate for and contractually
bind the Contractor stating that the offer is effective for at least sixty (60) Calendar Days
from the deadline for the submission of proposals. Include telephone number and email
address.

2. A list of Connecticut Municipalities for which the Contractor has completed Valuation
Programs using Appraisal Vision CAMA Software V8 of Vision Government Solutions for
the last five years, and contacts.
3. A list of Connecticut Revaluation Contracts for which the Contractor is currently committed
with timetables for completion.
4. Description and examples of the Contractor's revaluation public relations program.
5. Copy of Contractor's current Connecticut Revaluation Certificate issued pursuant to
Connecticut General Statutes 12-2c.
6. Listing of personnel to be assigned to TOWN'S revaluation, including years of experience in
current positions and other revaluation positions, municipalities served, and their roles in
those revaluations. A copy of the employees' current Connecticut Revaluation Employee
Certification must be included.
7. A bid bond or certified check in the amount of 10% of this bid must be submitted by the
bidder with his bid as a guarantee that, in case the contract is awarded to him, he will, within
ten days after appropriation of funds and notice of award, execute such contract, and furnish
a satisfactory Performance Bond and Payment Bond, for approval by the Town of East
Windsor.
8. Project Timetable:
The CONTRACTOR must submit a work plan that addresses the major tasks that must be
performed for the successful completion of the revaluation program. This work plan must
adhere to the deadlines that have been established. The CONTRACTOR must identify the
starting dates of each task and the resources (man-hours) that will be allocated for each work
activity. The ASSESSOR must agree upon the work plan time schedule. Any proposal which
cannot meet the project schedule will be rejected.
Completion Date and Time Schedule
1. Awarding of Contract
The town will award the contract for the reappraisal and revaluation project no earlier than
the 3rd week of May 2026. The TOWN reserves the right to reject any and all proposals as
previously stated.
2. Changes and Subletting of Contract
a. Changes
Changes in these specifications to the contract will be permitted only upon written mutual
agreement of the CONTRACTOR and the TOWN.

b. Subletting
The CONTRACTOR shall not assign, transfer, or sublet the contract or any interest or part
therein without first receiving written approval from the TOWN and the bonding company. It
should be mutually agreed and understood that said consent by the TOWN shall in no way
release the CONTRACTOR from any responsibility or liability as covered in these
specifications and contract.
Method for determination of best price
The best price shall be the lowest price from a bidder who meets the minimum criteria of the
specification and provides the highest level of performance (see Evaluation Criteria below). The
Town of East Windsor reserves the right to reject any and all bids. Bids which are irregular in
form, incomplete, conditioned, or qualified may be disregarded and rejected as improper except
that the Town may waive any defects or irregularities. All bids are subject to appropriation by
the Town of East Windsor.
Evaluation Criteria
Proposals will be evaluated using comparative criteria set forth as follows:
The Town will review and rank each technical proposal that is deemed responsive to this RFP.
When this process is complete, the Town will take into consideration the total cost associated
with each proposal. The Town reserves the right to select the Contractor who in its opinion best
meets the needs of the Town. This is procurement for professional services and therefore
weighted factors such as Price, Experience, Proposal and working knowledge of our CAMA
System (Vision) will go into determining the most responsive proposal.

CONTRACT SPECIFICATIONS FOR
VALUATION SERVICES
DEFINITIONS
ASSESSOR: The word "Assessor" shall mean the duly appointed Assessor of East Windsor,
Connecticut.
PROJECT: The word "PROJECT" shall mean the valuation of all real property within the
corporate limits of East Windsor, Connecticut for assessment purposes.
CONTRACTOR: The word "CONTRACTOR" shall mean the certified revaluation company
who shall perform this project.
TOWN: The word "TOWN" shall hereinafter mean The Town of East Windsor, Connecticut.
SCOPE OF VALUATION PROGRAM
This Project includes the complete valuation of all real property within the corporate limits of
East Windsor, Connecticut effective as of October 1, 2027.
CONTRACTOR shall furnish all the databases, labor, materials, supplies and equipment and
perform all work for the project in strict accordance with the hereinafter-listed specifications.
All work will be carried out and all forms, materials, and supplies utilized in this project shall
conform to and be carried out in accordance with the requirements of the Secretary, Office of
Policy and Management, the Connecticut General Statutes, and Regulations of Connecticut State
Agencies pertaining hereto, and shall be subject to the direct supervision and approval of the
ASSESSOR of the TOWN OF EAST WINDSOR.
The values to be determined shall be the present true and actual value of each parcel of real
property as that term is used in Title 12 of the Connecticut General Statutes and shall be based
upon recognized methods of appraisal and conform to Uniform Standards of Professional
Appraisal Practices, as required by Connecticut General Statutes for the licensing and
certification of all individuals involved in the appraisal of real estate.
The Project will cover and include all real property in East Windsor including the following
categories:
1. All taxable real estate, land, buildings, and improvements.
2. All tax-exempt real estate, land, buildings, and improvements.
3. All public utility and buildings.

2.1 EFFECTIVE DATE: The effective date of this project shall be for the October 1, 2027
Grand List and the pricing and valuation by CONTRACTOR of all land, buildings and
property under this CONTRACT shall reflect the present true and actual value as of
October 1, 2027.
2.2 PARCEL COUNT:
CONTRACTOR's price for the revaluation is based upon the following anticipated parcel
counts (estimated by TOWN as of October 1, 2025.)
Residential Dwellings 3110
Residential Condominiums 840
Residential Vacant Land ( incl. 150 under PA490) 300
Commercial Buildings (incl.50 comm condos) 300
Apartments 25
Industrial Buildings 105
C&I Vacant Land 40
Exempt Improved 150
Exempt Vacant 30
TOTAL PARCEL COUNT ESTIMATE 4900
2.3 TOWN DATA
Current Basis of Assessment 70%
Taxable Grand List as of October 1, 2025 $ 1,422,702,357
Date of Last Revaluation October 1, 2023
Estimated Population 11,170
Area of the Town 26.3 sq miles
Additional charges by the CONTRACTOR for the differences in parcel counts shall not be
permitted by the TOWN. It is the responsibility of the CONTRACTOR to estimate adjustments
in parcel counts from the estimated parcel counts stated for October 1, 2025.

PROPOSAL FORM FOR 2027 VALUATION
THE VALUATION OF ALL REAL PROPERTY
(TAXABLE AND EXEMPT), LOCATED WITHIN
THE CORPORATE LIMITS OF THE TOWN OF EAST WINDSOR, CONNECTICUT,
EFFECTIVE OCTOBER 1, 2027.
The undersigned Proposer affirms and declares:
1. That this PROPOSAL is executed by said Proposer with full knowledge and acceptance
of the CONTRACT (including the Reappraisal Specifications) enclosed with the
REQUEST FOR PROPOSALS on the subject project.
2. That should this PROPOSAL be accepted in writing by the First Selectman of the Town of
East Windsor, Connecticut, said Proposer will furnish the services for which this
PROPOSAL is submitted at the price bid and in compliance with the provisions of said
CONTRACT.
3. That this PROPOSAL is accompanied by surety in the form and amount indicated below:
_____________Bid Proposal Bond Amount $______________
_____________Certified Check Amount $______________
4. That the Proposer or his or her representative has visited the Town of East Windsor; is
familiar with its geography, general character of houses and its commercial and industrial
areas; has examined the quality and condition of the ASSESSOR'S records; verified the
parcel counts and has met with the ASSESSOR to make himself or herself knowledgeable
of those matters and conditions in the TOWN which would influence this bid proposal.
5. That all items, documents, and information required to accompany this PROPOSAL of the
aforesaid CONTRACT are enclosed herewith.
6. That the Proposer proposes to furnish the services and materials required to complete the
subject project in accordance with the aforesaid CONTRACT for the following amount:
Proposal Requirement $____________________________
Alternate #1 $____________________________
7. Proposed scheduled prices for aforementioned proposals are valid for ninety (90) days.

8. That the Proposer understands and accepts that, although the proposed price is a major
factor for consideration, the TOWN reserves the right to award the contract to other than
the low-cost Proposer after an analysis of the additional factors outlined in the aforesaid
CONTRACT.
FIRM NAME OF
PROPOSER: _________________________________________
BY:
SIGNATURE: _________________________________________
TYPE NAME: _________________________________________
TITLE: _________________________________________

3 GENERAL CONDITIONS
3.1 STATE CERTIFICATION
The CONTRACTOR must hold from the time of submission of the proposal through the
completion of all work required, a valid Connecticut Revaluation Company Certification
pursuant to Section 12-2c of the Connecticut General Statutes.
3.2 PERSONNEL
CONTRACTOR shall provide experienced and qualified personnel in compliance with the
requirements for the Equal Employment Opportunity provisions of Federal and State
governments. CONTRACTOR shall submit to the TOWN, written qualifications of all
personnel assigned to this project.
All personnel assigned to this project shall be subject to the approval of the ASSESSOR,
prior to the commencement of the individual's duties in the TOWN and shall be caused to
be removed from the project by CONTRACTOR upon written notification of the
ASSESSOR.
3.2.1 Minimal Qualifications:
3.2.1.a Project Manager or Supervisor:
The administration of this project shall be assigned by CONTRACTOR to a project
manager or supervisor, who shall be certified by the State of Connecticut as a
Revaluation Supervisor pursuant to Section 12-2c of the Connecticut General
Statutes, and such other statutes and regulations that the State of Connecticut may
promulgate from time to time, and shall have not less than three (3) years of
practical appraisal management experience in the appraisal of commercial,
industrial, apartment, and residential type properties. The project manager or
supervisor shall be subject to approval by the ASSESSOR.
3.2.1.b Reviewers and Appraisers:
Reviewers and appraisers shall be certified under the Connecticut Revaluation
Certification Program pursuant to Section 12-2c of the Connecticut General
Statutes, and such other statutes and regulations that the State of Connecticut may
promulgate from time to time and shall not have less than three (3) years of practical
appraisal experience in the appraisal of the particular type of properties for which
they are responsible. Two (2) years of this experience shall have been in the mass
appraisal field and shall have occurred within the past five (5) years. All reviewers
and appraisers shall be subject to the approval of the ASSESSOR prior to the
commencement of their duties on this project.

3.2.1.c Background Check:
All personnel will be subject to background checks.
3.2.2 Identification
All field personnel shall have visible clip-on identification cards, which shall
include an up-to-date photograph, supplied by CONTRACTOR and signed by the
TOWN'S Assessor. In addition, all field personnel shall carry a "Letter of
Introduction" signed by the ASSESSOR. All automobiles used by field personnel
shall be registered with the TOWN's Police Department giving license number,
make, model, year and color of all vehicles used on this Project.
3.2.3 Office Hours and Staffing:
CONTRACTOR shall maintain a local office as needed, from the commencement
of work on this project through the conclusion of the public hearings. When not on
site, staff will be available by telephone and/or email and text.
3.2.4 Conflict of Interest
No resident of the TOWN or TOWN employee shall be employed by
CONTRACTOR, except in a clerical capacity, without the prior approval of the
ASSESSOR and the FIRST SELECTMAN.
3.3 PROTECTION OF THE TOWN
3.3.1 Bonding
CONTRACTOR shall, to secure the faithful performance by CONTRACTOR of
the terms of this CONTRACT, furnish to the TOWN a Performance Surety Bond
in the amount of this contract, which bond shall be issued by a bonding company
licensed to do such business in the State of Connecticut, with a minimum. Best
Company rating of "A/VII." Said bond shall be delivered to the TOWN prior to the
commencement of actual work and shall be in a form satisfactory to and approved
by the TOWN 'S attorney. It is understood and agreed that upon completion and
delivery to the Town of the revaluation and its approval by the ASSESSOR and
after completion of the duties of the Board of Assessment Appeals, the performance
bond shall be reduced to 10% of the value of the contract for the purpose of covering
the defense of all appeals taken by taxpayers. The reduced amount of the bond shall
remain effective until a final resolution in the courts of any timely appeals taken
from the decisions of the Board of Assessment Appeals on the list of October 1,
2027. The TOWN reserves the right to waive any bond or insurance requirement if
it is in the best interest of the TOWN.

3.3.2 Insurance
CONTRACTOR shall, at its own expense, provide and keep in force:
3.3.2.a Workers' Compensation insurance in the required amount, and
Employers' Liability insurance in the following amounts:
Bodily injury by accident- $100,000 each accident.
Bodily injury by disease- $500,000 each accident and,
Bodily injury by disease- $100,000 each employee.
The policy must provide coverage for benefits payable under the Connecticut
Workers Compensation Act and include the Voluntary Compensation
endorsement.
3.3.2.b Appraiser's Professional Liability insurance providing errors and
omissions coverage for professional services rendered as an appraiser.
The minimum limit of liability shall be $1,000,000 per claim, subject to a
$2,000,000 aggregate. Any deductible applicable to a claim must be noted
on the Certificate of Insurance. If the policy is written on a claim made
policy form, CONTRACTOR must maintain the insurance for a period of
two years from the completion of the contract.
3.3.2.c During the term of the contract, CONTRACTOR shall provide Public
Liability insurance for bodily injury and property damage. The Public
Liability insurance shall be written on a comprehensive form and include,
without limitation, coverage for premises and operations, completed
operations, independent contractors, broad form property damage, blanket
contractual and personal injury. The required limits of liability are:
$2,000,000- General Aggregate
$2,000,000- Product-Completed Operations Aggregate
$1,000,000- Personal and Advertising Injury
$1,000,000- Each Occurrence
$ 50,000- Fire Damage/Fire
$ 5,000- Medical Expense/Person
3.3.2.d Automobile Liability insurance shall be written with a Comprehensive
Form and include coverage for owned, hired, and non-owned vehicles.
The limit for any one accident or loss shall be $1,000,000.
3.3.2.e Insurance Certification: An Insurance certificate shall be required to be
filed with the TOWN, certifying coverage and limits of automobile,
bodily injury liability, property damage liability and Worker's
Compensation. The TOWN to be named as Additional Insured on the
Insurance coverage named herein for the claims arising out of the
COMPANY'S performance of the contract herein.
3.3.2.f Patent/Copyright Liability: CONTRACTOR shall save the TOWN
harmless from any liability of any nature or kind, including costs and