Request for Proposals: City Assessing Services

Agency:	City of Winooski
State:	Vermont
Type of Government:	State & Local
Posted Date:	Apr 14, 2026
Due Date:	May 6, 2026
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Bid Title:	Request for Proposals: City Assessing Services
Category:	RFPs, RFQs and Bids
Status:	Open

Description:

The City of Winooski is seeking proposals from qualified individuals or certified professional contracting services to provide Municipal Assessing services to the City for a five-year period.

For full details and instructions, download the Request for Proposals .
Questions are to be addressed to Elaine Wang, City Manager, atÂ For security reasons, you must enable JavaScript to view this E-mail address. .

Publication Date/Time:

4/14/2026 10:30 AM

Closing Date/Time:

5/6/2026 1:00 PM

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CITY OF WINOOSKI, VERMONT

REQUEST FOR PROPOSALS

CITY ASSESSING SERVICES

I. Purpose

The City of Winooski is seeking proposals from qualified individuals or certified professional

contracting services to provide Municipal Assessing services to the City for a five-year

period.

II. Background

The community: The City of Winooski has a population of 7,997 (source: 2020 U.S. Census),

and is located in Chittenden County, Vermont. Winooski has a vibrant downtown, an

industrial park, and a range of residential building types. It is home to perhaps the most

linguistically diverse residents in Vermont, with around 30 languages spoken at home.

Parcel information: Winooski had 1,805 parcels in 2025. The following is a breakdown of the

parcel count:

Residential I

Mobile Homes - L

Commercial

Commercial Apts

Industrial

Utilities-E

Utilities-O

Other

Miscellaneous

1,339

275

We also have 221 personal property accounts.

Software: The City’s assessing information is currently contained on “Microsolve” CAMA

software.

III. Scope

The City of Winooski is seeking a firm to perform the full range of services related to the

assessing which may include, but are not limited to:

A. Oversee the day-to-day, and annual, functions of City Assessing as required by the

City Charter, municipal rules, regulations or bylaws in compliance with State of

Vermont Statutes and Court Rulings in order to complete all tasks required to lodge

the 2026 and subsequent Grand Lists in a timely manner, including but not limited to:

1. Review all permits to assure the Grand List property descriptions remain

current and accurate;

2. Appraisal of changes with values from the existing, 2026 base set as of April

1st;

3. Complete calculations of proportional homestead declaration values;

4. Track and complete the business personal property accounts;

5. Lodge the Grand List with the City Clerk and State of Vermont;

6. Conduct and attend grievance hearings and appeals beyond that level;

7. Complete the annual sales study of 140 +/- real estate transactions;

8. Correct and respond to and, as appropriate participate in other duties such as

attendance at the City Council (Manifest Errors & Omissions), Board of Civil

Authority appeals, Board of Abatement Requests, etc.

9. Any appraisals completed by the APPRAISER covered by this Contract will be

appraised by the methods and standards of value, as required under Vermont

law. APPRAISERS will use the Vermont State Appraisal Manual modified as

required and will assume responsibility for producing all data required for

those properties appraised as part of the assessing of the CITY.

10. The Cost Approach to Value – adjusted to the market conditions in the CITY –

shall be the primary method used by the APPRAISER to develop individual

property values established in the existing Grand List base unless otherwise

specified by state law or best appraisal practices. Where possible and

appropriate, an Income Approach to value will be used by the APPRAISER.

The sales comparison approach will be used in appeals or, as deemed

appropriate. The APPRAISER will be responsible for reconciling the various

approaches and working to come up with the most reasonable and

appropriate final estimate of value for each property in the CITY.

11. Physically inspect specified real properties with inside inspection of all taxable

buildings (unless prevented from doing so by circumstances beyond the

APPRAISER’S control). Set new property values within the CAMA 2000

appraisal system with the Marshall & Swift cost tables -adjusted to market

conditions in the CITY from the existing base.

12. Complete the contact with the owner, making appointments, inspections and

all data entry for those properties appraised; CAMA & Apex CAD Diagram of

each principal structure.

13. Review every appraisal and pass judgment thereon. Conduct periodic

informational meetings with the CITY Officers and/or staff, as requested.

14. Make determinations of tax exempt eligibility of properties.

15. Abide by the professional practices and ethics as prescribed by the

International Association of Assessing Officers, of which organization

APPRAISER is a member.

B. Accessibility:

1. Always remain professional and courteous to the public, property owners and

Winooski City Officers and staff;

2. Be physically present in Winooski on a predictable and regular basis up to

twenty two (22) full or forty-two (42) part-time days per year, subject to

negotiation;

3. Remain accessible on “off days” to Winooski City Officers and staff; and

4. Provide training to Winooski staff in the annual appraisal work requirements

and software applications both as specified in the proposal and on an ongoing

basis.

IV. City responsibilities

A. Provide such assistance to the APPRAISER(s) as APPRAISER may require to locate

properties, identify property records, isolate factors affecting value, and postal mail

notifications of property owners.

B. Provide, at its expense, office space, materials and supplies to assure the public

records are typically accessible to the public, staff and APPRAISER, and to reasonably

ensure that the APPRAISER is able to perform the City Assessor’s Work.

C. Provide and maintain, at its expense, any computer system hardware, software

licenses, supplies, and computer processing mutually determined by the CITY and

APPRAISER to be necessary to document and calculate the appraisal of property.

D. Incur the cost of (i) postage, notices, and clerical work involved in notifying taxpayers

of all the changes of appraisal; and (ii) producing the Grand Lists and accompanying

certificates, schedules, reports and tax bills.

E. Entry of sales data into Grand List software.

F. The administrative responsibility and costs to satisfy any Vermont programs

unrelated to market value (ie Personal Property valuation process or Homestead

declaration process).

V. Schedule

Proposals due by 1:00 PM May 6, 2026

Target award date by City Council: June 15, 2026

Contract start date: July 1, 2026

VI. Proposal Instructions

Content

A. Qualifications, including experience, of the bidder (individual, or firm and personnel

assigned to the City of Winooski)

B. Plan to meet the obligations of the assessor outlined in this document.

C. Signed Ethics attestation

D. Monthly price and minimum labor hours per month

E. Between three and five references of similar-sized municipalities

F. Any proposed deviations from the Scope of Work described in this Request for

Qualifications.

Submittals

Proposals are due by 1:00 PM, May 6, 2026. All documents must be submitted in hard copy,

in a sealed envelope with, “Proposal: Assessing Services” written on the outside. Proposals

may be hand-delivered, or mailed to, or put in the drop box at 27 West Allen Street,

Winooski, Vermont 05404, Attention: Finance Department.

As the City determines appropriate, it will issue addenda to supplement this RFP. Addenda

will be posted on our website at https://www.winooskivt.gov/bids.

All deliverables submitted for review will become the property of the City of Winooski.

VII. Questions

Questions are to be addressed to Elaine Wang, City Manager, at ewang@winooskivt.gov.

Answers will be provided in the form of addenda posted to the same websites this RFP was

posted (https://www.winooskivt.gov/ and https://www.vermontbusinessregistry.com/), and

emailed to any direct solicitations and those who have posed questions.

VIII. Selection Process and Evaluation Criteria

The City intends to “short-list” firms responding to this RFP and may interview one or more

firms to better assess their qualifications. The City will negotiate a scope of services and a

fee proposal with the selected firm. The City will evaluate and select the firm based on the

following criteria, in order of importance:

• Qualifications

• Ability to provide sufficient service

• Cost

• Experience with similar communities and references, and

• Opportunities and constraints if any.

The selected firm must be also able to meet all municipal, state and federal equal

employment opportunity practices and guidelines.

IX. RFP Administration

This RFP solicitation is issued by the City of Winooski. As the City’s best interests may

require, the City reserves the right to terminate, modify or suspend the process, reject any

or all submittals, modify the terms and conditions of this selection process and/or waive

informalities in any submission, all as the best interests of the City may appear. The

administrator for this selection process is responsible for coordination of the procedures and

rules specified in this RFP, managing this process and all other matters related to this

process. The RFP administrator will serve as the primary intermediary between the

proposers and the City.

The City reserves the right to issue contracts to multiple vendors. The City will not accept

any unsolicited information, in any form whatsoever, from bidders after the proposal due

date.

A. General Conditions

Submission of a Proposal indicates the Respondent agrees to the terms, conditions,

and other provisions contained in this document and any other proposal

documents, unless the Respondent clearly and specifically presents in its Proposal

any exceptions to the terms, conditions, and other provisions contained in the

proposal documents. Exceptions presented in a Proposal shall not be incorporated

into a contract between the City and the selected Respondent unless and until the

City agrees to accept such exceptions. No oral statements or any person shall

modify or otherwise change or affect terms, conditions, or specifications stated in

the Proposal documents or the resulting contract.

B. No Late Bids

Bids received after the deadline will be considered late and thus will not be

considered.

C. No Contract

By submitting a Proposal and participating in the process as outlined in these

proposal documents, Respondents expressly agree that no contract of any kind is

formed, or arises from, these proposal documents, prior to the signing of a formal

written contract.

D. Respondents Expenses

Respondents are solely responsible for their own expenses in preparing and

submitting proposals, and for any meetings, negotiations or discussions with the

City or its representatives and consultants, relating to or arising from these

Proposal documents. The City and its representatives, agents, consultants and

advisors will not be liable to any Respondent for any claims, whether for cost,

expenses, losses or damages, or loss of anticipated profits, or for any other matter

whatsoever, incurred by the Respondent in preparing and submitting a Proposal, or

participating in negotiations for a Contract, or other activity related to or arising

out of these Proposal documents. All supporting documentation and manuals

submitted with a Proposal will become the property of the City of Winooski unless

otherwise requested by the Respondent at the time of submission.

E. Conflict of Interest

Respondents shall disclose any potential conflicts of interest and existing business

relationships they may have with the City. If requested by the City, Respondents

should provide all pertinent information regarding ownership of their company

within two (2) days of the City’s request.

F. Solicitation of Council Members

Respondents and their agents shall not contact any member of the City Council or

City staff with respect to these Proposal documents at any time prior to the award

of a contract or the termination of these Proposal documents. The City may reject

the Proposal of any Respondent that makes such contact.

G. Independent Contractor

It is expressly agreed and understood that the vendor selected is, in all respects, an

independent contractor as to work, and that the vendor is in no respect an agent,

servant, or employee of the City; however, in certain aspects the vendor is bound

to follow the directions of the City’s appointed designee. To that end, the

Respondent shall determine the method, details, and means of performing the

work. However, all work shall conform to all applicable federal, state, county, and

local requirements. The contractor is assumed to be familiar with all federal, state,

and local laws, ordinances, rules and regulations that in any manner affect the

work. Ignorance on the part of the Contractor will in no way relieve it from

responsibility. The parties agree that the Respondent nor its Principal are an

employee of the City or any of its departments, agencies, or related entities. The

parties also agree that neither the Respondent nor its Principal are entitled to any

This page summarizes the opportunity, including an overview and a preview of the attached documents.

* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

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