Request for Proposal: Website Design, Development, and Hosting Services

SKAGIT COUNTY

RESPONSE DUE: April 3rd, 2025, at 3:30PM PST

Each proposal must be received by no later than 3:30pm PST April 3rd, 2025, electronically to rfpproposal@co.skagit.wa.us with the email subject line “Website Design, Development, and Hosting Services Proposal”

Skagit County (County) is requesting proposals for five (5) services related to the County website:

(1) Professional design of the site

(2) Migration of current site to the proposed site

(3) Implementation of an infrastructure that allows County offices and departments to maintain their specific information within a common framework

(4) Ability to conduct business with the public

(5) Hosting of the County websites

Vendors must provide proposals expressing their ability to provide all five website services mentioned above. Item (2) above may be quoted with consideration of various levels of content identified for migration. The procedures for awarding this project will follow the guidelines outlined in RCW 39.04.270 - Competitive Negotiations. The proposals will be evaluated according to the criteria listed in this RFP. The County in its sole discretion may reject all proposals.

All records and information submitted as part of a proposal shall be deemed the property of Skagit County and a public record and will be subject to disclosure. Do not submit any information or documents that you deem to be confidential or proprietary.

Vendor will not receive any payment for costs associated with submitting a Proposal in response to this request.

The goal of the County’s website is to provide simple and intuitive electronic access to public services, serve as a public communications tool, reduce transaction costs for the County and citizens, and streamline business operations. Specifically, the County would like the redesigned site to better support e-government transactions such as online forms and applications, social media interconnectivity, hosting videos, and providing a more streamlined experience for the community and visitors to the site. The current website www.skagitcounty.net is challenging to navigate and cumbersome for the public to access. The redesigned site should have a theme that promotes Skagit County with a welcoming, friendly, and professional feel with a method to allow designated staff to contribute, or update or otherwise manage the new site. The County is looking to stream videos in the future. The County will be responsible for its content and content management during and after the project engagement and will own all content. No web design company indicators will be permitted on the website or embedded in the underlying code.

Skagit County intends to enter a contract for the selected product/solution for a short initial term with the option to extend multiple one-year extensions at Skagit County’s sole discretion thereafter for a term not to exceed ten (10) years in total.

The minimum requirements outlined in this proposal serve as the foundation and roadmap for the successful execution of this project. Proposals not meeting the listed minimum requirements may not be considered. The listed Additional Features are functionality that the County would like, but is not a mandatory minimum requirement.