Request For Proposal, Vehicle, Equipment & Miscellaneous Bids

NOTICE TO BIDDERS
Notice is hereby given that the City of South Bend, Indiana, will receive electronic sealed bids at
bpwbids@southbendin.gov, until the hour of 9:00 a.m., Local Time, on June 9, 2026, for the following:
SPEC B - FIVE (5) MORE OR LESS 2026 OR NEWER FRONT WHEEL DRIVE SUV
The Title of the Bid as described above must be included in the subject line of the email to which you
have attached your bid. The name of the company/vendor, address, contact email address and phone
number must be included in the body of the email. Detailed instructions and information, including the
link to the Reserved Mailbox for electronic bid submittals, is available at southbendin.gov/bids.
Specifications are available for download by visiting the City of South Bend's web page at
southbendin.gov/bids:
X Click on "BUSINESS"
X Click on "Submit a City Contract Bid"
X Click on "City Contracts - Invitations to Bid"
X Click on the "Required Link" to register your company.
There is no charge for the specifications. The specifications are also available for review only during
regular working hours in the Department of Public Works, 215 S. Dr. Martin Luther King Jr., Blvd., Suite
400 South Bend, Indiana 46601.
Bids received after 9:00 a.m., Local Time, on June 9, 2026, will be returned unopened.
Bids must be on the City of South Bend Bid/Proposal form provided, which includes a Non-Debarment
Affidavit, Non-Discrimination Commitment form, and a Non-Collusion Affidavit Form. An electronic copy of
a Certified Check or Bid Bond in the amount of not less than 10% must be submitted with the bid. The
awarded bidder will be required to send the original check or bid bond via USPS. A refund of the bid security
will be issued upon satisfaction of Bid Award.
The Board reserves the right to reject any or all bids or to accept a full or partial award of the bid or bids
which, in its judgment, will be to the best interests of the City of South Bend. If the Board elects to award
the base bid plus an alternate(s), the Board will look at the totality of the cost when determining the lowest,
most responsible bid.
The Board may reject any bid that does not conform to these requirements as non-responsive.
BOARD OF PUBLIC WORKS
Hillary Horvath, Clerk
Publish two times:
May 15, 2026
May 22, 2026
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SPECIFICATIONS
CITY OF SOUTH BEND
BID NAME Spec B - Five (5) More or Less 2026 or Newer Front Wheel Drive SUV
FOR BIDS DUE June 9, 2026; 9:00 a.m.
Pursuant to notices given, the undersigned offers bid(s) to the City of South Bend in accordance
with the following attachment(s) which specify the class or item number or description, quantity,
unit, unit price.
SPEC B - FIVE (5) MORE OR LESS 2026 OR NEWER FRONT WHEEL DRIVE SUV
It is the intent of these specifications to describe a vehicle or piece of equipment for the City of
South Bend. The unit shall be bid as a fully equipped complete unit as set out in the attached
specifications. No partial or split bids will be accepted. Unit to be bid with and without trade-in
if applicable. Vendor to complete bid proposal contained in this bid specification and attach to
the submitted bid.
These are minimum specifications. Any variation from the specifications must be spelled out on
a separate deviation list in order for the bid to be valid. Any items not listed on the deviation
sheet will be assumed to be part of the unit.
Proprietary products or specific manufacturers may be referenced herein. Such references are
only made to demonstrate minimum scope, quality, and style of the equipment desired.
Equipment that is bid pursuant to these specifications shall be of equal quality and size, or
greater, to those referenced, and are subject to approval by the South Bend Board of Public
Works.
Vendor shall provide all information requested in specifications to qualify for bid. If information
on brochure submitted does not completely cover specifications requested, it shall be typed and
attached to brochure.
If an alternate is included within these specifications, please be advised that, alternate items
placed in the specifications are to determine the best configuration of the item within a budgeted
amount and may be included in the award criteria. If the Board elects to award one or more (s),
the base bid price and the alternate bid price(s) will be totaled and compared for all bidders
offering the final configuration. Award will be made based on the lowest responsible/responsive
bid prices submitted for the base bid with selected (s), if applicable. Failure to submit a bid on
an alternate may result in the entire bid being non-responsive, depending on the final
configuration of the product.
Payment will be processed once the unit is inspected and accepted as to meeting the
specifications by the Division of Central Services. This will include all manuals and warranty
documentation.
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Bidder must state as accurately as possible an intended delivery date from the date of the
bid award. Due to the age of the City's existing fleet, it is imperative that the units be delivered
as quickly as possible. Stated delivery lead time may be included as an integral part of our
bid selection process. FOB Central Services. The unit and all related paperwork is to be
delivered to:
Central Services Division
1045 West Sample Street
South Bend, Indiana 46619
All Certificates of Origin/Title Work shall list the owner as:
The City of South Bend
1045 Sample Street
South Bend, Indiana 46619
1. The Board will award the bid to the lowest responsible and responsive bidder. If the bid
is not awarded to the lowest bidder, the factors used to justify the awards will be stated in
writing at the request of any bidder.
2. The Board reserves the right to reject any and/or all bids or portions thereof and to waive
any irregularities or informalities.
3. Chassis: SUV
4. Wheelbase: 107" minimum
5. Engine: 4 cylinder, 1.5 Liter, gasoline powered.
6. Transmission: Continuous Variable
7. Brakes: 4-wheel anti-lock, front disc, rear drum type, 4-wheel disc
preferred.
8. Steering: Power assist
9. Tires: 235/65R17 all season radials, minimum. Dealer shall equip vehicle with a full-
size tire as a spare. The spare tire will be wheel mounted. Space saver tires WILL NOT
be accepted as the fifth tire and wheel.
10. Electrical: 130-amp alternator HD, 760 CCA battery HD minimum.
11. Manuals: One (1) complete set of repair manuals, CD's, or full access to factory
website.
12. Cooling: Heavy duty radiator
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13. Heater & Air
14. Conditioning: Heavy duty factory installed air conditioning unit, heater, and defroster, in
accordance with manufacturer's specifications.
15. Cab & Accessories: AM/FM radio with Bluetooth, power outlet, tinted windshield, and
clearly visible calibrated dash mounted gauges. Cloth covered seats. Heavy duty rubber
floor covering. Air conditioning. Electric windows, locks, and mirrors. All weather
premium floor liners Husky brand or equal.
Rust Proofing: 5-year unlimited mileage factory warranty
Color: White
Warranty: Minimum 3/36 bumper to bumper, 5-year 50,000 power train.
Quantity: Five (5) more or less
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BID/PROPOSAL
CITY OF SOUTH BEND
BID NAME Spec B - Five (5) More or Less 2026 or Newer Front Wheel Drive SUV
FOR BIDS DUE June 9, 2026; 9:00 a.m.
Description Year/Make/Model Unit Price
$
Alternate# Description Cost Total
1 $ $
2 $ $
3 $ $
4 $ $
Estimated number of days for delivery from award
date.
Bidder (Firm):
Address:
City/State/Zip:
Telephone Number: Fax Number:
By
(Signature)
(Printed Name)
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CITY OF SOUTH BEND, INDIANA
SELLER'S BID FOR SALE OR LEASE OF MATERIALS
AND NON-COLLUSION AND NON-DEBARMENT AFFIDAVIT AND
NON-DISCRIMINATION COMMITMENT FOR SELLERS
BID NAME Spec B - Five (5) More or Less 2026 or Newer Front Wheel Drive SUV
FOR BIDS DUE June 9, 2026; 9:00 a.m.
Bidder
Date: (Firm):
Address:
City/State/Zip: Telephone Number: ( )
Agent of Bidder (if Applicable):
When the prospective Contractor is unable to certify to any of the statements below, it shall attach an explanation to this Affidavit.
CONTRACTOR'S NON-COLLUSION AND NON-DEBARMENT AFFIDAVIT,
CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT
ELIGIBILITY VERIFICATION, NON-DISCRIMINATION COMMITMENT AND
CERTIFICATION OF USE OF UNITED STATES STEEL PRODUCTS OR FOUNDRY
PRODUCTS
(Must be completed for all quotes and bids. Please type or print)
STATE OF ___________ )
) SS:
COUNTY )
The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of
perjury that:
1. Contractor has not, nor has any other member, representative, or agent of the firm,
company, corporation or partnership represented by him, entered into any combination,
collusion or agreement with any person relative to the price to be bid by anyone at such
letting nor to prevent any person from bidding nor to induce anyone to refrain from
bidding, and that this bid is made without reference to any other bid and without any
agreement, understanding or combination with any other person in reference to such
bidding. Contractor further says that no person or persons, firms, or corporation has, have
or will receive directly or indirectly, any rebate, fee, gift, commission or thing of value on
account of such sale; and
2. Contractor certifies by submission of this proposal that neither contractor nor any of its
principals are presently debarred, suspended, proposed for debarment, declared ineligible,
or voluntarily excluded from participation in this transaction by any Federal department or
agency; and
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3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in
investment activities in Iran.
a. For purposes of this Certification, "Iran" means the government of Iran and any
agency or instrumentality of Iran, or as otherwise defined at Ind. Code 5-22-
16.5-5, as amended from time-to-time.
b. As provided by Ind. Code 5-22-16.5-8, as amended from time-to-time, a
Contractor is engaged in investment activities in Iran if either:
i. Contractor, its successor or its affiliate, provides goods or services of
twenty million dollars ($20,000,000) or more in value in the energy
sector of Iran; or
ii. Contractor, its successor or its affiliate, is a financial institution that
extends twenty million dollars ($20,000,000) or more in credit to
another person for forty-five (45) days or more, if that person will (i)
use the credit to provides goods and services in the energy sector in
Iran; and (ii) at the time the financial institution extends credit, is a
person identified on list published by the Indiana Department of
Administration.
4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain
any employee or contract with a person that the Contractor subsequently learns is an
unauthorized alien. Contractor agrees that he/she/it shall enroll in and verify the work
eligibility status of all of Contractor's newly hired employees through the E-Verify
Program as defined by I.C. 22-5-1.7-3. Contractor's documentation of enrollment and
participation in the E-Verify Program is included and attached as part of this bid/quote;
and
5. Contractor shall require his/her/its subcontractors performing work under this public
contract to certify that the subcontractors do not knowingly employ or contract with an
unauthorized alien, nor retain any employee or contract with a person that the
subcontractor subsequently learns is an unauthorized alien, and that the subcontractor has
enrolled in and is participating in the E-Verify Program. The Contractor agrees to maintain
this certification throughout the term of the contract with the City of South Bend and
understands that the City may terminate the contract for default if the Contractor fails to
cure a breach of this provision no later than thirty (30) days after being notified by the
City.
6. Persons, partnerships, corporations, associations, or joint venturers awarded a contract by
the City of South Bend through its agencies, boards, or commissions shall not discriminate
against any employee or applicant for employment in the performance of a City contract
with respect to hire, tenure, terms, conditions, or privileges of employment, or any matter
directly or indirectly related to employment because of race, sex, religion, color, national
origin, ancestry, age, gender expression, gender identity, sexual orientation or disability
that does not affect that person's ability to perform the work.
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In awarding contracts for the purchase of work, labor, services, supplies, equipment,
materials, or any combination of the foregoing including, but not limited to, public works
contracts awarded under public bidding laws or other contracts in which public bids are
not required by law, the City, its agencies, boards, or commissions may consider the
Contractor's good faith efforts to obtain participation by those Contractors certified by the
State of Indiana as a Minority Business ("MBE") or as a Women's Business Enterprise
("WBE") as a factor in determining the lowest, responsible, responsive bidder.
In no event shall persons or entities seeking the award of a City contract be required to
award a subcontract to an MBE/WBE; however, it may not unlawfully discriminate against
said WBE/MBE. A finding of a discriminatory practice by the City's MBE/WBE
Utilization Board shall prohibit that person or entity from being awarded a City contract
for a period of one (1) year from the date of such determination, and such determination
may also be grounds for terminating the contact for which the discriminatory practice or
noncompliance pertains.
7. The undersigned contractor agrees that the following nondiscrimination
commitment shall be made a part of any contract which it may henceforth enter into with
the City of South Bend, Indiana or any of its agencies, boards or commissions.
Contractor agrees not to discriminate against or intimidate any employee or applicant for
employment in the performance of this contract with privileges of employment, or any
matter directly or indirectly related to employment, because of race, religion, color, sex,
gender expression, gender identity, sexual orientation, handicap, national origin or
ancestry. Breach of this provision may be regarded as material breach of contract.
I, the undersigned bidder or agent as contractor on a public works project, understand my
statutory obligations to the use of steel products or foundry products made in the United
States (I.C. 5-16-8-1). I hereby certify that I and all subcontractors employed by me for
this project will use steel products or foundry products made in the United States on this
project if awarded. I understand I have an affirmative duty to notify the City in my bid that
my proposal does not include the use of steel products or foundry products made in the
United States. I understand it is my sole obligation and responsibility to provide a
justification to the City, subject to review and approval, why the cost of United States made
steel or foundry products is unreasonable. Prior to award and upon submission of bid
which does not use steel products or foundry products made in the United States, the City,
through its director of public works, shall make a determination if the price of United States
made steel or foundry is unreasonable. I understand that violations hereunder may result
in forfeiture of contractual payments.
***
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I hereby affirm under the penalties of perjury that the facts and information contained in the
foregoing bid for public works are true and correct.
Dated this day of , 20__
Contractor/Bidder (Firm)
Signature of Contractor/Bidder or Its Agent
Printed Name and Title
Subscribed and sworn to before me this day of , 20
My Commission Expires
Notary Public
County of Residence
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(To be completed only by Contractors/Bidders claiming to be a "local Indiana business" pursuant to I.C. 36-1-12-22)
INDIANA LOCAL BUSINESS PREFERENCE CLAIM
A "local Indiana business" refers to any of the following:
(1) A business whose principal place of business is located in an affected county.
(2) A business that pays a majority of its payroll (in dollar volume) to residents of affected counties.
(3) A business that employs residents of affected counties as a majority of its employees.
(4) A business that makes significant capital investments in the affected counties as defined in rules adopted by the political
subdivision.
(5) A business that has a substantial positive economic impact on the affected counties as defined by criteria in rules adopted by
the political subdivision.
An "affected county" refers to St. Joseph County, Indiana, or the following counties located adjacent to St. Joseph County:
Elkhart County, Marshall County, Starke County and LaPorte County
There are the following price preferences for supplies purchased from a local Indiana business:
* 5% for a purchase expected by the purchasing agency to be less than $50,000
* 3% for a purchase expected by the purchasing agency to be at least $50,000 but less than $100,000.
* 1% for a purchase expected by the purchasing agency to be at least $100,000.
Date: ________________________
Pursuant to I.C. 5-22-15-20.9, ________________________________________ claims a local Indiana
business preference for Project ____________________________________ (Project # __________) located
within the City of South Bend, St. Joseph County, Indiana.
The location of the principal place of business is
_________________________________________:
(Address)
St. Joseph County, Indiana
The following county located adjacent to St. Joseph County, Indiana:
_____________________.
The majority of the business's payroll for the 12 months prior to the date of this Bid is to residents
of St. Joseph County, Indiana or the adjacent county noted above.
The majority of the business's employees for the 12 months prior to the date of this Bid are
residents of St. Joseph County, Indiana, or the adjacent county noted above.
If the business is deemed to be the apparent lowest, responsible, responsive bidder, then it shall
provide supporting documentation for the 12 month period prior to the date of the Bid of (i) the
total payroll amount paid to all employees of the business, and (ii) the total payroll amount paid to
employees who are residents of St. Joseph County and the adjacent county noted above.
WHEN SUPPLYING SUPPORTING PAYROLL RECORDS, BIDDER SHALL REDACT
ALL SOCIAL SECURITY NUMBERS.
Dated this __________ day of ______________, 20_____
____________________________________
Contractor/Bidder (Firm)
____________________________________
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