REQUEST FOR PROPOSAL - 26T-WX-202 WEATHERIZATION PLUMBING & HEATING TERM SERVICES

REQUEST FOR PROPOSAL
RFP 26T-WX-202
Weatherization Plumbing & Heating Term Services
April 2026
Prepared By:
Cook Inlet Housing Authority
Procurement Department
3510 Spenard Road
Anchorage, Alaska 99503
Airis Schweninger
Procurement Specialist
Phone: (907) 793-3029
aschweninger@cookinlethousing.org

Contents
PROPOSAL SUBMITTALS ........................................................................................................ 3
QUESTIONS .............................................................................................................................. 3
BACKGROUND ......................................................................................................................... 3
CONTRACT TERM .................................................................................................................... 4
SCOPE OF WORK .................................................................................................................... 4
QUALIFICATIONS AND REQUIREMENTS ................................................................................ 7
INVOICING ................................................................................................................................ 7
INDEMNITY AND INSURANCE REQUIREMENTS .................................................................... 7
GENERAL REQUIREMENTS ...................................................................................................10
RFP CONDITIONS AND PROVISIONS .....................................................................................10
PROPOSAL SUBMITTAL REQUIREMENTS .............................................................................10
PROTEST .................................................................................................................................12
AWARD ....................................................................................................................................13
LIST OF ATTACHMENTS .........................................................................................................13

REQUEST FOR PROPOSAL
RFP 26T-WX-202
Weatherization Plumbing & Heating Term Services
Cook Inlet Housing Authority (CIHA) will conduct comprehensive building science, energy
efficiency, and weatherization rehabilitation assessments on single family, mobile homes, duplex
and multi-family residential homes and will accept proposals from responsive and responsible
contractors to support this project.
PROPOSAL SUBMITTALS
Proposals must be submitted, clearly marked: "Attn: Procurement, RFP 26T-WX-202
Weatherization Plumbing & Heating Term Services- Do Not Open". CIHA will reject
proposals received after the deadline. Faxed proposals will not be accepted.
* Mailed and hand-delivered proposals: Proposals must be received at CIHA, Attn:
Procurement, 3510 Spenard Road, Anchorage, Alaska 99503 no later than May 6th, 2026,
at 2:00PM according to the time clock located at CIHA's front desk.
* Emailed proposals: Proposals must be received no later than May 6th, 2026, at 2:00PM,
according to the time and date received by CIHA's email server. Emailed proposals may be
submitted to Procurement@cookinlethousing.org.
QUESTIONS
CIHA shall not be bound by any oral interpretation of this RFP. Questions are encouraged and
should be sent in writing to CIHA's Procurement Manager via email. All questions must be
received at CIHA no later than April 22st, 2026, 2:00PM. Written questions received by the
deadline will be answered by addendum to all vendors.
Email: Procurement@cookinlethousing.org
No communication is to be directed to any other CIHA employees or CIHA representatives.
Substantive issues will be answered in writing in the form of an Addendum to this RFP. If
determined necessary by CIHA, the proposal submittal due date may be extended and will be
stated as such in the Addendum form.
BACKGROUND
Cook Inlet Housing Authority (CIHA) is a quasi-public, not for profit organization recognized as a
Regional Housing Authority, operating for approximately 51 years in compliance with federal,
state, and local requirements. CIHA was established on December 17, 1974, as a Regional
Housing Authority under Alaska Statute 18.55.996 to ensure that elders, individuals and families
in the 45,168 square-mile area of Cook Inlet Region, Inc. (CIRI) have access to safe, quality, and
affordable housing. We promote our mission and live our core values through CIHA's business
activities, which include the privilege of weatherizing and rehabilitating multifamily and single-
family dwellings under multiple grant and funding sources for the past 17 years. These projects
have and continue to address critical housing needs by focusing on health safety, energy
efficiency, and home improvements, ensuring long-term safety and habitability for vulnerable
households. CIHA's ability to manage complex scopes of work, maintain compliance with state

and federal guidelines, and deliver high-quality outcomes positions the organization as a proven
leader in residential construction and rehabilitation.
CONTRACT TERM
Award of a professional services contract for the specified work will include an initial three (3) year
term with an option to extend for two (2) additional one (1) year terms based on available
funding, satisfactory performance, agreed upon pricing and mutual consent. The yearly contract
shall be automatically renewed for one (1) year unless either party gives written notice of thirty
(30) days prior to the expiration thereof. The cost portion of your proposal submitted should
include the initial three (3) year term and the extension option years. CIHA reserves the right to
award one or more contracts.
SCOPE OF WORK
CIHA personnel will conduct comprehensive building science, energy efficiency, and
weatherization rehabilitation assessments on single-family, mobile homes, duplex, and multi-
family residential homes.
After the initial assessment, written work scopes of potential building improvements are drafted
by CIHA. Work scopes may include building envelope improvements, occupant safety
improvements, environmental hazards remediation, plumbing and heating improvements,
mechanical and electrical improvements, and energy efficiency improvements. CIHA will deliver
to the Contractor a Proposed Work Agreement stating the intended scope of repair or replacement
improvements for all upgrades. Proposed Work Agreements give general direction regarding the
nature of the installation and repair tasks required. The Contractor must then visit the specified
residential dwelling unit to survey first-hand the intended work scope. The Contractor shall then
provide CIHA Staff with a cost quotation of materials, equipment, testing, labor, permits, etc., and
the scope of work that will best accomplish the intended improvement(s).
The Contractor's quote shall include the specific make and model of major equipment, parts, and
other materials to be included and the respective costs of each. Non-major repair materials may
be lumped together as one unit. Generally, major equipment and parts costing $500 or more are
crucial to the complete system's performance. The Contractor shall also separately list: hourly
labor costs, permit fees, inspection fees, and shipping costs but may aggregate each category if
more than one applies. For example, several inspection fees may be aggregated, and a single
"Inspection Fees" listed. The Contractor may lump and list other costs, such as copying, mail,
etc., together and listed as "Administrative Costs" if not already included as part of material or
labor costs. Together, all costs listed shall constitute the entire and total cost for the work required.
The separate listing of materials, labor, shipping costs, and so on provides CIHA with a general
history of the expenses upon which CIHA can estimate future projects to determine the general
magnitude of project costs. In turn, budgeting for the program's life and the number of dwellings
to be served can be more accurately forecasted, resulting in better service to the community and
the contractors servicing this program.
In addition to costs, the quote shall also reflect the estimated number of days and hours to
complete the quoted work from the time of arrival on site to the time of final departure. The
Contractor will provide this information to CIHA, and CIHA can pass the dates and times to the
homeowners to prepare their schedules to be home while the work is being done. It is understood
that estimated workdays are just that - estimated, considering the unpredictable nature of retrofit
work. This quote shall be provided to CIHA within three (3) working days after the site visit unless

CIHA grants an extension. Waiting for cost and shipping information for materials/equipment
not available locally could be a reason for an extension. Cost quotes shall remain fixed for a
minimum of 30 days following submittal to CIHA.
The Contractor shall not limit their proposed replacement equipment/materials to only the makes and
models of equipment the Contractor sells or represents. The Contractor is encouraged to offer
alternative equipment, materials, and solutions to the work CIHA prescribed if, in the Contractor's
opinion, a safer, quicker, and a less expensive or equal alternative is available.
CIHA will review the Contractor's proposed work scope and cost quote. If acceptable, CIHA will deliver
a Perform Work Agreement to the Contractor. If the Contractor's work proposal is not agreeable to
CIHA, CIHA shall be free to request additional quotes for the proposed work from other contractors.
The Perform Work Agreement will describe the final work scope and materials. The Perform Work
Agreement shall include the Contractor's written quote, even when not directly written into the Perform
Work Agreement. Upon receiving the Perform Work Agreement from CIHA, the Contractor must sign
and return the agreement to CIHA within three (3) working days. If CIHA does not receive a signed
Work Agreement within the specified time, CIHA shall be free to offer the work to any other contractor.
The signed Perform Work Agreement shall become a contract for the duration of that project only.
The Contractor shall commence work within three (3) working days of receiving a signed Perform Work
Agreement from CIHA - typically sent by email. The Contractor is obligated to notify CIHA when
materials or equipment cannot be obtained, and the work cannot be started within five (5) working
days.
Generally, the plumbing, heating, and mechanical system equipment, and parts most
likely to require the Contractor's purchase, installation, or service will include, but is not
limited to the work described below:
a. Heating Equipment: oil or gas-fired boilers, furnaces, water heaters, unit
heaters, and related equipment; piping for or installation of natural gas or
propane gas-fired kitchen ranges and clothes dryer, combustion exhaust
vents; fire-stop plates; combustion air ducting; piping; controls; wiring;
pumps; fans; filters; valves; expansion tanks; heat exchangers; burners and
other system parts.
b. Plumbing Fixtures and System Parts: toilets, showers, walk-in showers,
bathtub replacement, lavatories, service sinks, pumps, filters, piping,
valves, disposals, water-softening equipment, sump pump, water lines and
other plumbing parts.
c. Environmental Air and Ventilation Equipment: bathroom exhaust fans,
kitchen range hood exhaust hoods/fans, whole house exhaust fans, heat
and/or energy recovery ventilators, registers, grilles, cooling fans, and
ducting for all ventilation equipment, termination vent hoods, filters, and air
cleaners, etc. The Contractor shall also have the equipment and knowledge
to measure cfm airflow and pressure balance airflow through ventilation
equipment.

The Contractor shall only be required to inspect and bid on the scope of work designated to be
repaired or replaced. However, the Contractor shall notify CIHA if additional repairs should also be
made during its initial survey of the proposed project or while performing the work. If CIHA directs the
Contractor to perform such additional work, the Contractor shall be paid either in accordance with a
quotation submitted by Contractor for this additional work or, if requested by CIHA, on a time and
material basis according to the hourly wage rates the Contractor has provided in response to this
RFP and a materials quote.
The Contractor shall furnish all tools, labor, equipment, and materials to perform the necessary
plumbing, heating, and mechanical services.
The Contractor shall be proficient in testing heating equipment for draft, carbon monoxide, and
combustion efficiency. The Contractor will be testing all heating equipment directed only to be cleaned
and tuned before and after such service.
The Contractor shall be thoroughly knowledgeable in all applicable federal, state, and local building
codes and regulations as they apply to the plumbing, heating, and mechanical trades.
The Contractor shall assign a minimum of at least one journeyman to each project. This journeyman
shall always remain on-site while work is actively being performed.
Daily, the Contractor shall remove from the work site all materials and equipment replaced/removed
that day. The work site shall be clear of all materials, equipment, and tools at the end of each work
cycle for the day. Additionally, the worksite shall be cleaned at the end of each work cycle for the day.
All removed materials and equipment shall be taken to and disposed of at an approved municipal
waste site and shall be done in a manner that complies with all federal, state, and local laws. The
Contractor shall only accumulate removed materials and equipment in any location if expressly
permitted to do so in writing by CIHA.
The Contractor shall protect all adjacent surfaces and objects from damage during the entire course
of work being performed. Should any damage occur, the Contractor shall replace or repair the
damaged surface or object to CIHA's satisfaction.
The Contractor shall perform all work in a skilled workman-like manner and shall establish a
continually neat, clean, and organized work site.
The Contractor shall always protect their work area to ensure the client's safety and security. The
Contractor is required to provide a current EPA Lead-Based Paint Renovator's certification and
OSHA Confined Space training class attendance (or OSHA 30 certification) prior to implementation
of any contract awarded as a result of this RFP.
The contractor shall provide a sticker on new furnaces, boilers, water heaters etc. for future service
for the client.
SERVICE REQUIREMENT
A request for plumbing, heating and mechanical services will be based upon a mutually agreed
schedule within three (3) working days from the Perform Work Agreement. The Contractor is
obligated to notify CIHA when materials or equipment cannot be obtained, and the work cannot be
started within five (5) working days.

QUALIFICATIONS AND REQUIREMENTS
Capacity: Contractor is to have adequate resources of qualified personnel to comply with
responsiveness requirements as stated.
Contractor shall provide current certificate of insurance as defined by this RFP.
Contractor shall not be suspended or debarred.
INVOICING
Invoices are to include the contract control number, date(s), and a list of exact services performed,
within 30 days from the end of the monthly billing period.
Invoices shall be sent to CIHA Accounts Payable Department by one of the following methods: 1)
email to cihaap@cookinlethousing.org; or 2) mail to Cook Inlet Housing Authority, Attn: Accounts
Payable, 3510 Spenard Road, Anchorage, Alaska 99503.
INDEMNITY AND INSURANCE REQUIREMENTS
Indemnification
A. To the fullest extent permitted by law, Contractor shall release, defend, indemnify and hold
Cook Inlet Housing Authority (CIHA), its subsidiaries, directors, officers, agents, officials,
employees and consultants (collectively, "Indemnified Parties") harmless from and against
all claims or loss, including without limitation any and all demands, suits, expenses,
damages, fines, charges, liens, actions or liability of any nature, kind or character
whatsoever, and including without limitation, claims or loss resulting from injury, death,
economic loss, violation of statutes, ordinances, constitutions or other laws, rules or
regulations, contractual claims, attorneys' fees, costs or expenses or any other kind of
loss (collectively, "claims or loss"), related to, resulting from or arising directly or indirectly
out of the activities of Contractor, the performance, failure of performance or breach of
any term of this Contract by Contractor, or by any person or entity employed by Contractor
in the performance of this Contract, regardless of whether such claim or loss is caused in
part by Indemnified Parties.
B. Contractor's responsibility for defense and indemnification extends to and includes any
claim or loss alleging acts or omissions by Indemnified Parties that are said to have
contributed to the claim or loss. However, Contractor shall not be required to indemnify
an Indemnified Party for any claim or loss that results from the sole negligence or willful
misconduct of the Indemnified Party.
C. In any and all claims against the Indemnified Parties by any employee of Contractor,
anyone directly employed by Contractor or anyone for whose acts the Contractor may be
liable, the indemnification obligation shall not be limited in any way by any limitation on
the amount or type of damages, compensation or benefits payable by or for Contractor
under workers' compensation acts, disability benefit acts or other employee benefit acts.
D. Contractor agrees that as part of any subcontract, its subcontractor shall provide
assurance of defense and indemnity in CIHA's favor that are identical in scope as those
assumed by Contractor under the terms of this Contract.
E. The requirement of any insurance required of Contractor under this Contract shall not limit

Contractor's indemnification responsibilities under this section in any way.
Insurance
A. Without limiting the Contractor's indemnification responsibilities, it is agreed that
Contractor shall purchase, at its own expense, and maintain in force at all times during the
performance of services under this agreement the following policies of insurance. Such
policies shall be primary to any policies held by CIHA.
B. Where specific limits are shown, it is understood that they shall be the minimum acceptable
limits. If the Contractor's policy contains higher limits, CIHA shall be entitled to coverage to
the extent of such higher limits. Certificates of Insurance must be furnished to the Manager
of Procurement prior to fully executing the Contract, and as a condition of payment,
Contractor shall purchase and maintain insurance that will protect it from the claims arising
out of its operations under the Contract, whether the operations are by Contractor, or any
of its consultants or subcontractors or anyone directly or indirectly employed by any of
them, or by anyone for whose acts any of them may be liable. This includes Worker's
Compensation Insurance, Employer's Liability Insurance, Comprehensive General
Liability Insurance and Automobile Liability Insurance.
C. Contractor's insurance shall name Cook Inlet Housing Authority (CIHA) as additional
insured, except for Worker's Compensation. All insurance policies shall comply with and
be issued by insurers licensed to transact the business of insurance under Alaska Statutes
Title 21.
D. Failure to furnish satisfactory evidence of insurance or lapse of the policy is a material
breach of this Contract and shall be grounds for termination of the Contractor's services.
All insurance companies obligated under the following described policies must have a best
rating of "A - VII" or better as identified in the A.M. Best Insurance Rating Guide, most
recent edition.
Minimum Limits of Liability
Contractor shall maintain with a company satisfactory to CIHA at least the limits of liability set
forth below. The requirements of this section shall not limit Contractor's indemnification
responsibilities as provided in the Contract.
A. Worker's Compensation and Employers' Liability: The Contractor shall provide and
maintain, for all employees engaged in work under this Contract, coverage as required by
AS 23.30.045; and, where applicable, any other statutory obligations including but not
limited to Federal U.S.L. & H. and Jones Act requirements. This policy must waive
subrogation against Cook Inlet Housing Authority (CIHA).
1. Worker's Compensation - Statutory limits
2. Employer's Liability - $1,000,000 Each Accident, $1,000,000 Disease - Each
Employee; $1,000,000 Disease - Policy Limits
B. Commercial General Liability Insurance: Covering all business premises used by and
operations conducted by the Contractor in the performance of services under this Contract
with minimum coverage limits of $1,000,000 combined single limit per occurrence. This
policy must waive subrogation against Cook Inlet Housing Authority (CIHA).
1. $1,000,000 Each Occurrence
2. $2,000,000 General Aggregate

3. $2,000,000 Products/Completed Operations Aggregate
4. $1,000,000 Personal and Advertising Injury
5. $50,000 Fire Damage Legal Liability (any one fire)
6. $5,000 Medical Expense (any one person)
C. Commercial Automobile Liability Insurance: Covering all vehicles, owned, hired or non-
owned, used by the Contractor in the performance of services under this Contract with
minimum coverage limits of $1,000,000 combined single limit of bodily and property
damage. This policy must waive subrogation against Cook Inlet Housing Authority (CIHA).
Cancellation, Renewal and Modification
Contractor shall maintain in effect all insurance coverages required under the Contract at
Contractor's sole expense and with insurance companies acceptable to CIHA. All policies shall
contain a provision that coverage will not be modified, cancelled or not renewed until at least thirty
(30) days prior written notice has been given to CIHA. Certificates of insurance showing required
coverage to be in force pursuant to this Section shall be filed with CIHA prior to commencement
of the Work. In the event Contractor fails to obtain or maintain insurance coverage required under
the Contract, CIHA may purchase such coverage as desired for CIHA's benefit and charge the
expense to Contractor or terminate the Contract for default.
Continuation of Coverage
If any of the required liability insurance is on a claims made basis, "tail" coverage will be required
at the completion of this contract for twelve (12) months, or the maximum time period reasonably
available in the marketplace. Contractor shall furnish certification of "tail" coverage as described
or continuous "claims made" liability coverage for twelve (12) months following Contract
completion. Continuous "claims made" coverage will be acceptable in lieu of "tail" coverage
provided its retroactive date is on or before the effective date of this Contract. If Continuous
"claims made" coverage is used, Contractor shall be required to keep the coverage in effect for
not less than twelve (12) months from the end of the Contract. This will be a condition of the final
acceptance of work or services.
Certificates of Insurance
Certificates of insurance and copies of all insurance policies and endorsements if requested by
CIHA required by this Section 10 shall be delivered to the Procurement Manager prior to
commencement of the Work, or as soon thereafter, as is practicable. Renewable certificates shall
be delivered to the Procurement Manager no later than thirty (30) days subsequent to the
certificate's expiration date. No contract will be signed until the certificate of insurance has been
received and approved by the Procurement Manager.
If the insurance expires or is cancelled during the term of the contract, services and related
payments will be suspended. Certificates shall be addressed to Cook Inlet Housing Authority,
ATTN: Procurement, 3510 Spenard Road, Anchorage, Alaska 99503.
Subcontractors
Contractor shall require and verify all subcontractors maintain insurance coverage subject to all
of the requirements stated herein.

Additional Insured
Cook Inlet Housing Authority, ATTN: Procurement, 3510 Spenard Road, Anchorage, Alaska
99503
GENERAL REQUIREMENTS
The general rules and conditions which follow apply to all proposals issued by CIHA unless
otherwise specified.
Request for proposal (RFP) is defined as a request for an offer, by one party to another, of terms
and conditions with reference to some work or undertaking.
This document constitutes a request for proposal and is thus a solicitation for responses.
Conversely, this request for proposal is NOT a bid. Moreover, any acceptance of a proposal shall
NOT result in a binding contract between CIHA and the offeror but instead will simply enable
negotiations to take place which may eventually result in a detailed and refined agreement or
contract between the offeror and CIHA.
Subletting of Contract: Offeror shall not assign, transfer, convey, sublet or otherwise dispose of
the contract or their right, title or interest therein, or their power to execute such contract to any
other person, firm or corporation without the prior written consent of CIHA, but in no case shall
such consent relieve the offeror from their obligations, or change the terms of the contract.
RFP CONDITIONS AND PROVISIONS
If any offeror is in doubt as to the intent or meaning of any part of this RFP, or should CIHA omit
anything from this RFP which is necessary to a clear understanding of the work, or should it
appear that various instructions are in conflict, the offeror should contact the CIHA Procurement
representative listed on the cover page of this document by the deadline for questions.
Offerors are expected to fully inform themselves as to the conditions, requirements and
specifications before submitting a proposal. The submission of a proposal by a vendor implies
vendor acceptance of the terms and conditions herein, unless otherwise stated.
The format of the vendor's proposal must be consistent with the format of the specifications listed.
All participating Vendors, by their proposal submission, shall agree to comply with all of the
conditions, requirements and instructions of this RFP as stated or implied herein.
Offerors shall respond with sufficient detail to facilitate the evaluation of all factors included in the
Evaluation Criteria. Failure to provide required items will result in the proposal being considered
non-responsive. Failure to provide sufficient information for the evaluation criteria will result in
loss of points. The offeror is responsible for all costs related to the preparation of this Proposal.
PROPOSAL SUBMITTAL REQUIREMENTS
Proposals should include the appropriate narrative and supporting materials to adequately
address the evaluation criteria. Proposals not containing all items listed below may be considered
non-responsive.
1. Proposers Checklist