REQUEST FOR PROPOSAL - SIDING INSTALLATION TERM SERVICE RFP #26T-CN-228

REQUEST FOR PROPOSAL
RFP 26T-CN-228
Siding Installation Term Service
March 2026
Prepared By:
Cook Inlet Housing Authority Procurement
Department
3510 Spenard Road
Anchorage, Alaska 99503
Terra Stowers, Procurement Specialist
Phone: (907) 793-3030
tstowers@cookinlethousing.org
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SIDING INSTALLATION TERM SERVICE
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Contents
SPECIFIED DATES ...................................................................................................................... 3
REQUEST FOR PROPOSAL ....................................................................................................... 4
PROPOSAL SUBMITTALS ........................................................................................................... 4
QUESTIONS ................................................................................................................................. 4
INTENT ......................................................................................................................................... 4
BUILDING TYPES ........................................................................................................................ 4
CONTRACT TERM ....................................................................................................................... 5
SCOPE OF SERVICES ................................................................................................................ 5
INSPECTIONS / DEFICIENCIES ................................................................................................. 6
CONTRACTOR RESPONSIBILITIES .......................................................................................... 6
NEIGHBORHOOD COMPATABILITY .......................................................................................... 6
INVOICING ................................................................................................................................... 7
PREFERENCE STATEMENT ....................................................................................................... 7
WAGE DETERMINATION ............................................................................................................ 7
PREFERENCE FACTOR .............................................................................................................. 7
INDEMNITY AND INSURANCE REQUIREMENTS ...................................................................... 8
GENERAL REQUIREMENTS ..................................................................................................... 10
RFP CONDITIONS AND PROVISIONS ...................................................................................... 11
PROPOSAL SUBMITTAL REQUIREMENTS ............................................................................. 11
EVALUATION PROCESS ........................................................................................................... 12
PROTEST ................................................................................................................................... 13
AWARD ...................................................................................................................................... 13
LIST OF ATTACHMENTS .......................................................................................................... 14
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SIDING INSTALLATION TERM SERVICE
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SPECIFIED DATES
RFP 26T-CN-228
Description Date and Time Locations
1. Bid Packet Available March 23, 2026 CIHA Website
2. Questions Due Date April 2, 2026, 2:00PM* Email
3. Proposal Due Date April 13, 2026, 2:00PM* Email/Mail/Hand
Delivery
*All times stated in Alaska Standard Time
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SIDING INSTALLATION TERM SERVICE
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REQUEST FOR PROPOSAL
RFP # 26T-CN-228
Siding Installation Term Service
Cook Inlet Housing Authority (CIHA) will accept proposals from responsive and responsible
individuals and Contractors.
PROPOSAL SUBMITTALS
Proposals must be submitted, clearly marked: "Attn: Procurement, RFP # 26T-CN-228, Siding
Installation Term Service- Do Not Open". CIHA will reject proposals received after the
deadline. Faxed proposals will not be accepted.
* Mailed and hand-delivered proposals: Proposals must be received on April 13, 2026,
2:00PM at CIHA, Attn: Procurement, 3510 Spenard Road, Anchorage, Alaska 99503, no
later than according to the time clock located at CIHA's front desk.
* Emailed proposals: Proposals must be received no later than April 13, 2026, 2:00PM
according to the time and date received by CIHA's email server. Emailed proposals may be
submitted to Procurement@cookinlethousing.org.
QUESTIONS
CIHA shall not be bound by any oral interpretation of this RFP. Questions are encouraged and
should be sent in writing to CIHA's Procurement Manager via email. All questions must be
received at CIHA no later than April 2, 2026, 2:00PM. Written questions received by the deadline
will be answered by Addendum to all vendors.
Email: Procurement@cookinlethousing.org
No communication is to be directed to any other CIHA employees or CIHA representative.
Substantive issues will be answered in writing in the form of an Addendum to this RFP. If
determined necessary by CIHA, the proposal submittal due date may be extended and will be
stated as such in the Addendum form.
INTENT
The intent of this RFP is to establish an indefinite quantity term services contract with a responsive
and responsible, Siding Contractor or Contractors with residential development experience to
perform all phases of siding installations services for residential single-family, duplex, and multi-
family homes. CIHA reserves the right to award one or more Contractors for this solicitation.
BUILDING TYPES
Buildings constructed under this contract will have the general characteristics listed below:
* One- and two-story buildings of modest, modern design
* Single-family homes less than 2,000 sq ft
* Duplexes less than 3,000 sq ft
* Fourplexes less than 5,000 sq ft
* Roof pitch less than or equal to 6/12
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* Title 21 Standards
* Street facing, covered entries
* Modest decks
* Covered porches
* Large windows
* Multiple siding and trim materials and textures
* Siding on all four sides of building
CONTRACT TERM
Award of a professional services contract for the specified work will include an initial two (2) year
term with an option to extend for three (3) additional one (1) year terms based on available
funding, satisfactory performance, agreed upon pricing and mutual consent. The yearly contract
shall be automatically renewed for one (1) year unless either party gives written notice of thirty
(30) days prior to the expiration thereof. The cost portion of your proposal submitted should
include the initial one (1) year term and the extension option years.
SCOPE OF SERVICES
In accordance with the construction drawings, the current adopted International Residential Code
(IRC), International Building Code (IBC) including local amendments, Municipality of Anchorage
Building Safety Department and other regulatory agencies having jurisdiction, furnish all labor,
and equipment to perform and install work described below.
Materials
CIHA will supply materials required under this contract, excluding nails, staples, and saw blades.
Materials will be delivered to the job site. A CIHA representative will determine and provide the
rough siding material package prior to construct start date. Contractor to coordinate with CIHA
staff, additional material requirements for materials on a day-to-day basis during the siding
installation stage for all items not included in the original material takeoff.
Siding Installation Services
Provide all wood, composite, plastic or metal siding installation services in accordance with the
specifications and building codes referenced in the Scope of Services above to include but
not limited to the following:
* Ceiling soffits at covered decks and porches (Note CIHA does not soffit roof eves on
pitched roofs)
* Building wrap envelopes such as Tyvek or other manufacturers
* Bitumen tape flashing per specifications
* All metal flashings at foundation, windows and doors, (Fry Riglet) for wood panels and others
* Horizontal wood or composite siding
* Faux brick panels, made from various materials
* Wood or cement siding panels
* Metal siding panels
* All flashings and metal trim as specified by metal siding manufacturer
* Composite wood siding planks with concealed fasteners
* Window and door trim, building corners, "belly bands" wood columns, wainscoting, garage
door wraps and all other trim work as specified
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* Lighting and other electrical and plumbing equipment blocks
* Apply all flexible siding caulk per manufacture recommendations to fill gaps on all siding
installations where required to keep buildings weather tight
Siding Installation Standards
* All exterior siding shall be in strict conformance with the construction drawings,
specifications and all applicable building codes
* All building wrap is to be attached, taped and flashed in accordance with manufacture
specifications in a shingled fashion from roof eves to building foundation
* All siding or other work under this contract shall be plumb, level, square and rigidly
secured, following nailing schedules set forth by the construction drawings
* Material shall be used in a manner that will obtain maximum utilization and minimum
waste
* Caulk material is to be applied in a workmanship like manner per manufacture specification
INSPECTIONS / DEFICIENCIES
At any time, CIHA reserves the right to inspect work in progress. Any deficiencies will be provided
to the contractor orally or writing if deficiency is significant. The Anchorage Building Safety
Department and a CIHA representative will inspect the Work performed under this contract. Work
that does not meet the above specifications and standards identified by CIHA or building safety
officials will be corrected at contractor's expense within 48 hours of deficiency notice, or building
inspection report.
CONTRACTOR RESPONSIBILITIES
Contractor is responsible for but not limited to the following:
* Job site cleanliness, utilize CIHA provided dumpsters; throw out all crew created debris,
keep work areas swept and picked up on a daily basis
* Correct all items noted inspection deficiencies, within 48 hours
* Daily material coordination with CIHA representative for needed materials and supplies to
ensure the project does not experience job slow down or stoppage based on lack of
material
* Crew Supervision, monitor workmanship, and compliance with construction documents
and building codes
* Worker safety protection
NEIGHBORHOOD COMPATABILITY
A majority of the work under this contract will take place on in-fill redevelopment lots in older
existing neighborhoods. Work in these areas requires contractors to conduct their business
cognizant of their surroundings and the impact of the work. Municipal noise ordinance allows
construction work to take place in all areas. CIHA understands that the nature of siding work is
loud and disruptive, however below are reasonable expectations for conducting
work under this contract.
* Work is limited to the hours between 8:00 am and 8:00 pm, Monday through Saturday.
* No work on State or Federal Holidays
* Music levels restricted to a level that does not interfere with neighbors. The threshold for
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acceptable music level will be determined by a CIHA representative or lower than any
complaints received by neighbors
* Parking; park on-site of the home, or in approved street parking. Do not block street,
alleyway, or driveway egress
* Be diligent about jobsite cleanliness
INVOICING
Invoices are to include the contract control number, date(s), and a list of exact services performed,
within thirty (30) days from the end of the monthly billing period.
Invoices shall be sent to CIHA Accounts Payable Department by one of the following methods: 1)
email to cihaap@cookinlethousing.org or 2) mail to Cook Inlet Housing Authority, Attn: Accounts
Payable, 3510 Spenard Road, Anchorage, Alaska 99503.
PREFERENCE STATEMENT
The work to be performed under this contract is subject to Section 7(b) of the Indian Self-
Determination and Education Assistance Act (25 U.S.C. 450e(b)). In accordance with 25 U.S.C.
450e(b) and 24 CFR 1000.52, CIHA requires that to the greatest extent feasible; (i) preferences
and opportunities for training and employment shall be given to American Indians/Alaska Natives
(AIAN); and (ii) preferences in the award of contracts and subcontracts shall be given to AIAN
owned economic enterprises.
The Contractor shall include this Indian Preference Statement, in its entirety, in every subcontract
in connection with the awarded contract, and shall, at the direction of CIHA, take appropriate
action pursuant to the subcontract upon a finding by the recipient or HUD that the subcontractor
has violated 25 U.S.C. 450e(b).5307.
Preference will be given to AIAN, Small-, Minority- and Women-owned businesses. AIAN, Small-
Minority- and Women-owned businesses are encouraged to submit proposals.
WAGE DETERMINATION
The wage rates paid to your employees, and used to prepare your bid, must be based on
CIHA Tribally Designated Wage rate (TDW) included with this Contract (Attachment D).
Submittal of certified payroll reports will not be required for this Contract; however, payrolls
records should be maintained for three (3) years and are subject to prevailing wage compliance
review by CIHA. The TDW must be posted at all times at the site of the work, in a prominent and
accessible location, where it can easily be seen by all workers. Wage rates are subjected to
change; awarded Contractor will accept updated wage rates when they become available.
PREFERENCE FACTOR
AIAN, Small-, Minority- and Women-owned preference in contracting is applicable to this Request
for Proposal (RFP) and any contractor/firm/vendor stating a preference must submit a signed
HUD 5369-A Certification Form (Attachment A) with their submitted bid to qualify for a preference;
ownership must be a minimum of fifty-one percent (51%) and be active in the day- to-day control
and operation of the business. CIHA shall reserve fifteen percent (15%) of the total of available
rating points for qualified AIAN-owned organizations or economic enterprises and ten percent
(10%) for Small-, Minority- and Women-owned businesses.
The prospective Contractor must provide, to the greatest extent feasible, preference in
employment and training opportunities created as a result of a contract awarded as a result of the
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RFP.
INDEMNITY AND INSURANCE REQUIREMENTS
Indemnification
A. To the fullest extent permitted by law, Contractor shall release, defend, indemnify and hold
CIHA, its subsidiaries, directors, officers, agents, officials, employees and consultants
(collectively, "Indemnified Parties") harmless from and against all claims or loss, including
without limitation any and all demands, suits, expenses, damages, fines, charges, liens,
actions or liability of any nature, kind or character whatsoever, and including without
limitation, claims or loss resulting from injury, death, economic loss, violation of statutes,
ordinances, constitutions or other laws, rules or regulations, contractual claims, attorneys'
fees, costs or expenses or any other kind of loss (collectively, "claims or loss"), related to,
resulting from or arising directly or indirectly out of the activities of Contractor, the
performance, failure of performance or breach of any term of this Contract by Contractor,
or by any person or entity employed by Contractor in the performance of this Contract,
regardless of whether such claim or loss is caused in part by Indemnified Parties.
B. Contractor's responsibility for defense and indemnification extends to and includes any
claim or loss alleging acts or omissions by Indemnified Parties that are said to have
contributed to the claim or loss. However, Contractor shall not be required to indemnify
an Indemnified Party for any claim or loss that results from the sole negligence or willful
misconduct of the Indemnified Party.
C. In any and all claims against the Indemnified Parties by any employee of Contractor,
anyone directly employed by Contractor or anyone for whose acts the Contractor may be
liable, the indemnification obligation shall not be limited in any way by any limitation on
the amount or type of damages, compensation or benefits payable by or for Contractor
under workers' compensation acts, disability benefit acts or other employee benefit acts.
D. Contractor agrees that as part of any subcontract, its subcontractor shall provide
assurance of defense and indemnity in CIHA's favor that are identical in scope as those
assumed by Contractor under the terms of this Contract.
E. The requirement of any insurance required of Contractor under this Contract shall not limit
Contractor's indemnification responsibilities under this section in any way.
Insurance
A. Without limiting the Contractor's indemnification responsibilities, it is agreed that
Contractor shall purchase, at its own expense, and maintain in force at all times during the
performance of services under this agreement the following policies of insurance. Such
policies shall be primary to any policies held by CIHA.
B. Where specific limits are shown, it is understood that they shall be the minimum acceptable
limits. If the Contractor's policy contains higher limits, CIHA shall be entitled to coverage to
the extent of such higher limits. Certificates of Insurance must be furnished to the Manager
of Procurement prior to fully executing the Contract, and as a condition of payment,
Contractor shall purchase and maintain insurance that will protect it from the claims arising
out of its operations under the Contract, whether the operations are by Contractor, or any
of its consultants or subcontractors or anyone directly or indirectly employed by any of
them, or by anyone for whose acts any of them may be liable. This includes Worker's
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Compensation Insurance, Employer's Liability Insurance, Comprehensive General
Liability Insurance and Automobile Liability Insurance.
C. Contractor's insurance shall name CIHA as additional insured, except for Worker's
Compensation. All insurance policies shall comply with and be issued by insurers licensed
to transact the business of insurance under Alaska Statutes Title 21.
D. Failure to furnish satisfactory evidence of insurance or lapse of the policy is a material
breach of this Contract and shall be grounds for termination of the Contractor's services.
All insurance companies obligated under the following described policies must have a best
rating of "A - VII" or better as identified in the A.M. Best Insurance Rating Guide, most
recent edition.
Minimum Limits of Liability
Contractor shall maintain with a company satisfactory to CIHA at least the limits of liability set
forth below. The requirements of this section shall not limit Contractor's indemnification
responsibilities as provided in the Contract.
A. Worker's Compensation and Employers' Liability: The Contractor shall provide and
maintain, for all employees engaged in work under this Contract, coverage as required by
AS 23.30.045; and, where applicable, any other statutory obligations including but not
limited to Federal U.S.L. & H. and Jones Act requirements. This policy must waive
subrogation against CIHA.
1. Worker's Compensation - Statutory limits
2. Employer's Liability - $1,000,000 Each Accident, $1,000,000 Disease - Each
Employee; $1,000,000 Disease - Policy Limits
B. Commercial General Liability Insurance: Covering all business premises used by and
operations conducted by the Contractor in the performance of services under this Contract
with minimum coverage limits of $1,000,000 combined single limit per occurrence. This
policy must waive subrogation against CIHA.
1. $1,000,000 Each Occurrence
2. $2,000,000 General Aggregate
3. $2,000,000 Products/Completed Operations Aggregate
4. $1,000,000 Personal and Advertising Injury
5. $50,000 Fire Damage Legal Liability (any one fire)
6. $5,000 Medical Expense (any one person)
C. Commercial Automobile Liability Insurance: Covering all vehicles, owned, hired or non-
owned, used by the Contractor in the performance of services under this Contract with
minimum coverage limits of $1,000,000 combined single limit of bodily and property
damage. This policy must waive subrogation against CIHA.
Cancellation, Renewal and Modification
Contractor shall maintain in effect all insurance coverages required under the Contract at
Contractor's sole expense and with insurance companies acceptable to CIHA. All policies shall
contain a provision that coverage will not be modified, cancelled or not renewed until at least thirty
(30) days prior written notice has been given to CIHA. Certificates of Insurance showing required
coverage to be in force pursuant to this Section shall be filed with CIHA prior to commencement
of the Work. In the event Contractor fails to obtain or maintain insurance coverage required under
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the Contract, CIHA may purchase such coverage as desired for CIHA's benefit and charge the
expense to Contractor or terminate the Contract for default.
Continuation of Coverage
If any of the required liability insurance is on a claims made basis, "tail" coverage will be required
at the completion of this contract for twelve (12) months, or the maximum time period reasonably
available in the marketplace. Contractor shall furnish certification of "tail" coverage as described
or continuous "claims made" liability coverage for twelve (12) months following Contract
completion. Continuous "claims made" coverage will be acceptable in lieu of "tail" coverage
provided its retroactive date is on or before the effective date of this Contract. If continuous
"claims made" coverage is used, Contractor shall be required to keep the coverage in effect for
not less than twelve (12) months from the end of the Contract. This will be a condition of the final
acceptance of work or services.
Certificates of Insurance
Certificates of insurance and copies of all insurance policies and endorsements if requested by
CIHA required by this Section 10 shall be delivered to the Procurement Manager prior to
commencement of the Work, or as soon thereafter, as is practicable. Renewable certificates shall
be delivered to the Procurement Manager no later than thirty (30) days subsequent to the
certificate's expiration date. No contract will be signed until the certificate of insurance has been
received and approved by the Procurement Manager.
If the insurance expires or is cancelled during the term of the contract, services and related
payments will be suspended. Certificates shall be addressed to Cook Inlet Housing Authority,
ATTN: Procurement, 3510 Spenard Road, Anchorage, Alaska 99503.
Subcontractors
Contractor shall require and verify all subcontractors maintain insurance coverage subject to all
of the requirements stated herein.
Additional Insured
Cook Inlet Housing Authority, ATTN: Procurement, 3510 Spenard Road, Anchorage, Alaska
99503
GENERAL REQUIREMENTS
The general rules and conditions which follow apply to all proposals issued by CIHA unless
otherwise specified.
Request for Proposal (RFP) is defined as a request for an offer, by one party to another, of terms
and conditions with reference to some work or undertaking.
This document constitutes a Request for Proposal and is thus a solicitation for responses.
Conversely, this Request for Proposal is NOT a bid. Moreover, any acceptance of a proposal shall
NOT result in a binding contract between CIHA and the Offeror, but instead will simply enable
negotiations to take place which may eventually result in a detailed and refined agreement or
contract between the Offeror and CIHA.
Subletting of Contract: Offeror shall not assign, transfer, convey, sublet or otherwise dispose of
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