Request for Proposal - Salomon Center Commercial Property Management Services (Closes 10-20-2026)

OGDEN CITY CORPORATION
REQUEST FOR PROPOSAL
SALOMON CENTER
COMMERCIAL PROPERTY MANAGEMENT SERVICES
Prepared by David Sawyer
Ogden City Community & Economic Development
September 18, 2026

OGDEN CITY CORPORATION
REQUEST FOR PROPOSAL
SALOMON CENTER COMMERCIAL PROPERTY MANAGEMENT SERVICES
ADVERTISEMENT
Ogden City Corporation is requesting sealed proposals from qualified commercial property management firms
to provide comprehensive property management, leasing, tenant relations, financial administration, and facility
maintenance coordination services for the Salomon Center, located at 2261 Kiesel Avenue, Ogden, UT. The
selected firm will assist the City in transitioning from the current master-lease management structure to new
City-approved tenant leases administered through a City-directed commercial property management structure.
Proposal packets are available and may be obtained by downloading from the Ogden City website at
https://www.ogdencity.gov/264/Purchasing
Proposers are responsible for securing any and all addenda issued.
An optional, non-mandatory pre-proposal meeting and facility tour will be held at the Salomon Center, 2261
Kiesel Avenue, Ogden, UT, on October 6, 2026, at 11:00 AM. The City will publish any changes to the meeting
time and assembly location on the City's Purchasing webpage and/or by addendum.
Firms intending to submit a proposal are encouraged to attend.
Sealed responses to this RFP shall be submitted to the Purchasing Office, c/o the Municipal Welcome Desk,
2549 Washington Blvd., 2nd Floor, Ogden, UT 84401, by October 20, 2026, no later than 11:00 AM. LATE
PROPOSALS WILL NOT BE ACCEPTED.
Ogden City reserves the right to accept or reject any proposal as it best serves its convenience and/or is found
to be in the best interest of the City.
RFP Published: September 19, 2026
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OGDEN CITY CORPORATION
REQUEST FOR PROPOSAL
SALOMON CENTER COMMERCIAL
PROPERTY MANAGEMENT SERVICES
I. INTRODUCTION
A. Background
The Ogden City Redevelopment Agency ("RDA") owns the Salomon Center, located at 2261 Kiesel
Avenue, Ogden, Utah. Ogden City Corporation, through its Community & Economic Development
Department and Management Services Department, and in coordination with the RDA, administers and
oversees the property. For purposes of this RFP, references to the "City" may include the RDA where
applicable to ownership, leasing, revenues, expenditures, or contractual authority.
The property has historically been operated under a master lease arrangement in which the master lease
holder managed the facility and the individual tenants/sub-lessees located within it. The current master
lease is scheduled to expire in July 2027 and may be terminated earlier if the City determines termination
is necessary.
The City does not intend to renew the existing master lease. Following expiration or earlier termination,
the City anticipates entering into leases with existing and/or new commercial tenants, with day-to-day
leasing and property management functions administered by a qualified commercial property
management firm under City direction.
The Salomon Center has significant repair and maintenance needs that the City is actively working to
address. The selected property manager will be expected to coordinate routine operations and
maintenance, identify and prioritize additional needs, obtain estimates and contractors, manage approved
projects, and keep designated City staff informed. Major capital improvements and other significant
expenditures will remain subject to City approval and funding.
The City is expected to remain the primary recipient of facility revenues, maintain reserves for
reinvestment in the property, and fund major capital improvements as needed. Tenant leases are expected
to include appropriate contributions toward common-area operating, maintenance, utility, and minor
repair costs, with those amounts administered and reconciled by the selected property management firm.
B. Goals/Objectives
1. Provide professional, accountable, and responsive commercial property management for the Salomon
Center.
2. Maintain and strengthen relationships with existing tenants while supporting successful business
operations within the facility.
3. Establish market-supported lease rates, consistent lease documents, and disciplined lease
administration for all tenant spaces.
4. Maintain strong occupancy by retaining qualified tenants and actively recruiting replacements or new
tenants when space becomes available.
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5. Create transparent financial controls, reporting, rent collection, common-area cost allocation, and
revenue remittance processes.
6. Coordinate preventive maintenance, repairs, vendor services, and approved improvements to protect
the City's asset and improve the tenant and visitor experience.
7. Provide the City with timely recommendations, operating information, and approvals needed for
leases, tenants, projects, and significant expenditures.
C. Contract Award
1. It is anticipated that this solicitation will result in the award of one (1) contract; however, the City
reserves the right to make multiple awards if determined to be in the best interest of the City.
2. The RFP document and the Successful Proposer's response, including the completed and signed
Exhibit B with identified pricing attachments, will be incorporated into and become part of the final
contract.
3. Contract Term and Commencement - The agreement will become effective upon execution by the
parties. The City may authorize the selected firm to perform transition, due-diligence, setup, leasing-
preparation, tenant-coordination, or other pre-management services before full property-management
responsibilities commence. The City will establish the date on which full property-management
responsibilities begin by written notice to the Contractor. That date may occur before, on, or after
expiration or earlier termination of the existing master lease. The initial three-year management-
services term will begin on the Management Commencement Date and will not be reduced by
authorized transition or pre-management services, unless otherwise provided in the final agreement.
Up to two additional one-year renewal terms may be authorized by mutual written agreement, for a
maximum management-services term of five years.
4. Renewal is not guaranteed and shall be at the sole discretion of the City. The City may review pricing,
market conditions, performance, tenant satisfaction, financial reporting, and facility conditions before
exercising any renewal option.
5. Pricing - Proposers shall complete Exhibit B to identify all proposed management, leasing, project-
management, administrative, and other fees, costs, rates, reimbursements, commissions, minimums,
discounts, and the period for which such pricing is guaranteed.
II. SCOPE OF WORK - Refer to Exhibit A
III. NON-MANDATORY PRE-PROPOSAL MEETING AND FACILITY TOUR
An optional, non-mandatory pre-proposal meeting and facility tour will be held at the Salomon Center, 2261
Kiesel Avenue, Ogden, UT, on October 6, 2026, at 11:00 AM. Proposers are encouraged to attend to become
familiar with the facility, available commercial spaces, current operating conditions, and known maintenance
or repair needs. The City will publish any changes to the meeting time and assembly location on the Purchasing
webpage and/or by addendum.
Attendance is not required to submit a proposal. Any statements made during the meeting or tour that materially
affect the RFP will be confirmed through a written addendum or published Q&A.
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IV. RESPONSE TO RFP
Ogden City is seeking proposals from firms capable of providing the full range of services described in Exhibit
A. Each proposal must include a completed and signed Exhibit B. Failure to submit a completed Exhibit B
may result in the proposal being deemed non-responsive. Each proposal must, at a minimum, include the
following:
A. Authorized Representative
Provide the firm name, business address, telephone number, website, and the name, title, email address,
and telephone number of the person authorized to bind the firm contractually.
B. Firm Qualifications and Relevant Experience
Describe the firm's history, commercial property management capabilities, years in business,
local/regional presence, and experience managing mixed-use, retail, entertainment, hospitality, recreation,
or other comparable commercial properties. Identify at least three properties previously or currently
managed successfully, including property size/type, scope of responsibility, tenancy/occupancy context,
dates of service, and outcomes or performance highlights.
C. Proposed Management Team and Staffing
Identify the proposed account/property manager and other key staff who would support Salomon Center
operations. Provide resumes or biographies, relevant licenses/certifications, roles, availability, local
response capability, and the degree to which services will be performed by employees versus
subcontractors.
D. Management Approach and Transition Plan
Describe the proposed approach to transition from the existing master-lease structure, review current tenant
and facility information, establish lease administration and financial controls, communicate with tenants,
and assume ongoing operations. Identify major transition tasks, anticipated timing, information needed
from the City/current master lease holder, and any key risks or dependencies.
E. Leasing, Market Analysis, and Tenant Recruitment
Describe how the firm will review market lease rates, recommend rental terms, develop lease templates
with City/legal review, market available spaces, recruit prospective tenants, evaluate tenant fit and
creditworthiness, negotiate proposed business terms, and obtain City approval before execution.
F. Tenant Relations and Lease Administration
Describe processes for rent and other charge collection, delinquencies, lease compliance, renewals,
amendments, tenant communications, issue resolution, certificates of insurance, common-area obligations,
and recommendations regarding existing or prospective tenants.
G. Financial Management and Reporting
Describe proposed accounting systems and controls, rent roll and accounts receivable reporting, collection
and deposit/remittance procedures, operating budgets, reserve recommendations, common-area/utility cost
allocation and reconciliation, monthly reporting, audit support, and handling of security deposits or other
tenant funds.
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H. Facility Maintenance, Repairs, and Vendor/Project Management
Describe preventive and responsive maintenance processes; emergency response; work-order tracking;
contractor procurement and oversight; estimate/bid practices; project management; documentation; and
thresholds/processes for obtaining City approval before significant projects or expenditures are initiated.
I. Performance Reporting and Communications
1. Provide a proposed communication and reporting cadence with tenants, Ogden City Facilities,
Community & Economic Development staff, and other designated City representatives.
2. Include examples of key performance indicators or dashboard information the firm would use to
report occupancy, leasing activity, collections, operating expenses, maintenance activity, projects,
and tenant issues.
3. Provide one representative sample monthly property management report or management
dashboard used for a comparable property. Confidential or client-identifying information may be
redacted.
J. Fee and Cost Proposal
1. Complete and submit Exhibit B, Fee and Cost Proposal Form, in its entirety. Alternative forms must
be submitted using a separate, complete, clearly labeled Exhibit B.
2. Provide a complete description of the proposed compensation model, including any percentage-of-
rent management fee, flat monthly fee, leasing commissions, renewal fees, project/construction
management fees, administrative charges, reimbursable expenses, markups, after-hours/emergency
charges, and any minimums. Identify assumptions and any services excluded from base fees.
Proposers may offer more than one fee structure if useful for City comparison.
3. Proposers shall separately identify any one-time transition, due-diligence, property setup, accounting
setup, lease conversion, document review, or similar startup fees from recurring property
management fees. Any proposed fees for services performed prior to commencement of full property
management responsibilities shall also be separately identified. Pricing for transition or pre-
management services does not establish or imply the Management Commencement Date.
4. Identify any affiliated or related entities that may provide brokerage, maintenance, construction,
janitorial, security, accounting, procurement, or other services to the Salomon Center. Disclose any
fees, commissions, markups, rebates, referral payments, or other compensation that the Proposer or
an affiliated entity may receive in connection with such services.
K. References
Provide at least three client references for comparable commercial property management assignments,
including project/property name, dates, scope, and current contact information.
L. Evidence of Insurability and Legal/Professional Qualifications
Provide evidence of insurability consistent with Section VII and identify all licenses, registrations, or
professional qualifications required by Utah law for the services proposed.
Proposals should be concise and are limited to 30 pages, excluding a cover, table of contents, required
insurance evidence, Exhibit B and reasonable pricing attachments, and appendices containing resumes or
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requested sample reports. The City may request clarification or supplemental information during
evaluation.
Proposals submitted to Ogden City are considered public records except to the extent protected under
applicable Utah law. Proposers seeking protection for eligible records should follow the City's
GRAMA/business confidentiality procedures.
V. EVALUATION OF PROPOSALS
A. Proposals will be evaluated on the following criteria. The City may use interviews, presentations, reference
checks, and requests for clarification as part of the evaluation process.
B. The 20 points assigned to Fee Structure, Cost Competitiveness, and Overall Value will be evaluated
primarily from the completed Exhibit B, the consistency between Exhibit B and the proposal narrative, the
completeness and transparency of the proposed charges, competitiveness, and overall value. A missing,
unsigned, materially incomplete, or materially inconsistent Exhibit B may be deemed non-responsive.
Evaluation Criterion Points
Responsiveness / Authorized Representative / Required Qualifications Pass/Fail
Evidence of Insurability Pass/Fail
Relevant Firm Experience and Property Management Track Record 20
Proposed Management Team, Staffing, and Local Responsiveness 15
Management Methodology, Transition Plan, Tenant Relations, and Financial
25
Controls
Leasing / Tenant Recruitment and Facility Maintenance / Project Management
20
Approach
Fee Structure (Exhibit B), Cost Competitiveness, and Overall Value 20
C. A total of 100 possible points may be awarded to a responsive proposal. The selection committee will
primarily be composed of City employees; consultants may be invited to participate when appropriate.
D. Proposals received after the deadline or materially nonconforming to the RFP requirements may be deemed
non-responsive. The City reserves the right to disqualify proposals containing significant exceptions or
deviations from the solicitation requirements.
E. The City may select finalists for more detailed evaluation and may require an in-person or virtual
presentation. Selection and contract execution do not guarantee a specific level of revenue, occupancy,
project volume, or separately compensated work.
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VI. SUBMISSION OF PROPOSALS
A. Deadline: Sealed proposals are due by October 20, 2026, no later than 11:00 AM.
B. Submittal and Format
1. Copies: Submit four (4) complete, bound copies of your proposal, including a completed Exhibit B
and all identified pricing attachments, in one sealed envelope.
2. Envelope Labeling: Clearly indicate the firm's name and project / contract title on the exterior of
the envelope.
3. If using a courier, ensure that the outer packaging is labeled as above to properly identify your
submittal.
Submit to:
Ogden City Corporation
ATTN: Purchasing Office
c/o Municipal Building Welcome Desk
"Salomon Center Commercial Property Management Services"
2549 Washington Blvd., 2nd Floor
Ogden, UT 84401
LATE PROPOSALS WILL NOT BE ACCEPTED.
C. Delivery and Important Information
1. If the sealed proposal is submitted by mail or other delivery service, it must be received prior to the
submission deadline.
2. The sealed proposal may also be hand-carried to the Municipal Building Welcome Desk on the 2nd
Floor at the same address.
3. No facsimile or email transmittals will be accepted.
4. It is the sole responsibility of those responding to this RFP to ensure that their submittal is made to
the correct location and in compliance with the stated date and time.
5. City offices are closed on the weekends and observed holidays.
VII. INSURANCE REQUIREMENTS
A. The successful Proposer shall procure and maintain for the duration of the contract the required insurance
against claims for injuries to persons or damages to property, which may arise from or in connection with
the performance of this agreement.
B. The Contractor shall pay the cost of such insurance.
C. The amount of insurance shall not be less than:
1. Commercial General Liability:
* Minimum of $3,000,000 commercial general liability coverage with $1,000,000 for
each occurrence. Policy to include coverage for operations, contractual liability,
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personal injury liability, products/completed operations liability, broad-form property
damage (if applicable) and independent contractor's liability (if applicable) written on
an occurrence form.
2. Business Automobile Liability:
* $1,000,000 combined single limit per occurrence for bodily injury and property
damage for owned, non-owned and hired autos.
3. Workers' Compensation and Employer's Liability:
* Workers' Compensation limits as required by applicable Utah law and employer's
liability with limits of $1,000,000 per accident.
4. Professional Liability:
* Minimum of $1,000,000 aggregate with $500,000 per occurrence
D. Each insurance policy required under the resulting Agreement shall contain the following clauses:
1. "This insurance shall not be suspended, voided, canceled, reduced in coverage or in limits
except after thirty days prior written notice by certified mail, return receipt requested, has
been given to the Ogden City Corporation".
2. "It is agreed that any insurance or self-insurance maintained by Ogden City Corporation, its
elected or appointed officials, employees, agents and volunteers shall be excess of
Contractor's insurance and shall not contribute with insurance provided by this policy."
E. Each insurance policy required under the resulting Agreement, excepting policies for Workers'
Compensation, shall contain the following clause in a separate endorsement:
1. "Ogden City Corporation, its elected and appointed officials, employees, volunteers and
agents are to be named as additional insureds in respect to operations and activities of or on
behalf of, the named insured as performed under Agreement with Ogden City Corporation."
F. Insurance is to be placed with insurers acceptable to and approved by Ogden City
Corporation. Contractor's insurer must be authorized to do business in Utah at the time the agreement is
executed and throughout the term of the agreement, unless otherwise agreed to in writing by Ogden City
Corporation. Failure to maintain or renew coverage or to provide evidence of renewal will be treated as a
material breach of contract.
G. The City shall be furnished with certificates of insurance and required endorsements, signed or otherwise
issued by an authorized representative of the insurer. All required certificates and endorsements shall be
received by the City before work begins.
H. City reserves the right to require complete, certified copies of all required insurance policies at any time.
I. Any deductibles or self-insured retentions must be declared to and approved by the City. At the option of
the City, either: the insurer shall reduce or eliminate such deductibles or self-insured retentions as respect
to the City, their elected and appointed officials, employees, agents and volunteers; or Contractor shall
provide a financial guarantee satisfactory to the City guaranteeing payment of losses and related
investigations, claim administration and defense expenses.
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J. Contractor shall include all of its contractors as insured under its policies or shall furnish separate
certificates and endorsements for each contractor. All coverages for Contractor's contractors shall be
subject to all of the requirements stated herein.
K. Nothing contained herein shall be construed as limiting in any way the extent to which Contractor may be
held responsible for payments of damages to persons or property resulting from the activities of Contractor
or its agents, employees, invitees, or contractors upon the Premises during the term of the Agreement.
L. For purposes of this contract, under the "Certificate Holder" section, list the following information:
Ogden City Corporation
2549 Washington Blvd.
Suite 510
Ogden, UT 84401
VIII. GENERAL TERMS AND CONDITIONS
A. Qualified respondents shall be legally authorized to perform the proposed commercial property
management, leasing, and related services in the State of Utah, shall maintain all licenses and registrations
required by applicable law, shall meet the City's insurance requirements, and shall demonstrate experience
with the services defined in Exhibit A. Any contractor trade work must be performed by appropriately
licensed and insured contractors.
B. For projects that are security-sensitive in nature, Ogden City reserves the right to conduct a criminal
background check of each person who will be providing services in response to this RFP. If requested,
Contractor shall submit a BCI Criminal History Report dated within 30 days of response to RFP for each
employee who will be on-site, that shows "Criminal History Verified" and has Arrest History
attachments. Employees who have any convictions on their BCI record may be subject to further review
and approval by Ogden City. Ogden City may reject any response to this RFP that involves services from
a person or entity that Ogden City determines is unfit or unqualified to fulfill the requirements of this RFP.
C. All work must meet current industry standards including all Federal, State and local rules and regulations.
D. Ogden City reserves the right to request clarification of the information submitted, and to request additional
information from any Proposer. Clarification requests may not materially revise a proposal, change its fee
structure, or add undisclosed fees.
E. Ogden City will make every effort to ensure all Proposers are treated fairly and equally throughout the
entire advertisement review and selection process. The procedures established herein are designed to give
all parties reasonable access to the same basic information.
F. Cost of Developing Proposals - All costs related to the preparation of proposals and any related activities
are the sole responsibility of the Proposer. Ogden City assumes no liability for any costs incurred by
Proposers throughout the entire selection process.
G. Proposal Ownership - Once submitted, all proposals, including attachments, supplementary materials,
addenda, etc. become the property of Ogden City and will not be returned to the Proposer.
H. Conflict of Interest - No member, officer, or employee of Ogden City, during his or her tenure shall have
any interest, direct or indirect, in this contract or the proceeds thereof, except as permitted by Ogden City
policy.
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