REQUEST FOR PROPOSAL - RFP 26T-CD-208 - CIHA SPENARD COMMERCIAL AND OFFICE JANITORIAL SERVICES
| Agency: | Cook Inlet Housing Authority |
|---|---|
| State: | Alaska |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Jun 1, 2026 |
| Due Date: | Jun 19, 2026 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
REQUEST FOR PROPOSAL – RFP 26T-CD-208 – CIHA SPENARD COMMERCIAL AND OFFICE JANITORIAL SERVICES
June 1st, 2026
Cook Inlet Housing Authority is now accepting proposals from responsive and responsible individuals and Contractors for Janitorial Services.
Proposals must be submitted, clearly marked: “Attn: Procurement, RFP # 26T-CD-208, Janitorial Services Spenard Commercial and Office – Do Not Open”. CIHA will reject proposals received after the deadline. Faxed proposals will not be accepted.
- Mailed and hand-delivered proposals: Proposals must be received at CIHA, Attn: Procurement, 3510 Spenard Road, Anchorage, Alaska 99503, no later than 2:00 PM on June 19, 2026, as determined by the clock at CIHA’s front desk.
- Emailed proposals: Proposals must be received no later than June 19, 2026, 2:00PM according to the time and date received by CIHA’s email server. Emailed proposals may be submitted to Procurement@cookinlethousing.org .
Request for Proposal (RFP)
Attachments:
Attachment A – Representations and Certifications of Bidders, form HUD-5369-A
Attachment B – Lobbying Certification and Disclosure
Attachment C - Sample Contract
Attachment D – Proposal Price Form
Specified Dates:
Proposal Packet Available - June 1
Property Walk-through - June 4, 2026, 12:00PM
Questions Due Date - June 5, 2026, 2:00PM
Proposal Due Date - June 19, 2026 2:00PM
Attachment Preview
REQUEST FOR PROPOSAL
RFP 26T-CD-208
Janitorial Services CIHA Spenard Commercial and Office
JUNE 2026
Prepared By:
Cook Inlet Housing Authority
Procurement Department
3510 Spenard Road
Anchorage, Alaska 99503
Terra Stowers, Procurement Specialist
Phone: (907) 793-3030
tstowers@cookinlethousing.org
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JANITORIAL SERVICES SPENARD COMMERCIAL & OFFICE
COOK INLET HOUSING AUTHORITY
Contents
SPECIFIED DATES ......................................................................................................................3
REQUEST FOR PROPOSAL .......................................................................................................4
PROPOSAL SUBMITTALS ...........................................................................................................4
QUESTIONS .................................................................................................................................4
PERIOD OF PERFORMANCE .....................................................................................................4
INTENT .........................................................................................................................................4
CONTRACT TERM .......................................................................................................................5
SCOPE OF SERVICES.................................................................................................................5
INVOICING.................................................................................................................................. 10
PREFERENCE STATEMENT .....................................................................................................10
PREFERENCE FACTOR ............................................................................................................11
INDEMNITY AND INSURANCE REQUIREMENTS ....................................................................11
GENERAL REQUIREMENTS .....................................................................................................13
RFP CONDITIONS AND PROVISIONS ......................................................................................14
PROPOSAL SUBMITTAL REQUIREMENTS..............................................................................14
EVALUATION PROCESS ...........................................................................................................15
PROTEST ...................................................................................................................................16
AWARD ....................................................................................................................................... 17
LIST OF ATTACHMENTS ..........................................................................................................17
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JANITORIAL SERVICES SPENARD COMMERCIAL & OFFICE
COOK INLET HOUSING AUTHORITY
SPECIFIED DATES
RFP # 26T-CD-208
Description
Date and Time
1. Proposal Packet Available June 1, 2026
2. Property Walk-through June 4, 2026, 12:00PM*
2. Questions Due Date
3. Proposal Due Date
June 5, 2026, 2:00PM*
June 19, 2026, 2:00PM*
Locations
CIHA Website
Addresses Listed
Email
Email/Mail/Hand
Delivery
*All times stated in Alaska Standard Time
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JANITORIAL SERVICES SPENARD COMMERCIAL & OFFICE
COOK INLET HOUSING AUTHORITY
REQUEST FOR PROPOSAL
RFP # 26T-CD-208
Janitorial Services Spenard Commercial & Office
Cook Inlet Housing Authority (CIHA) will accept proposals from responsive and responsible
individuals and Contractors for Janitorial Services.
PROPOSAL SUBMITTALS
Proposals must be submitted, clearly marked: “Attn: Procurement, RFP # 26T-CD-208,
Janitorial Services Spenard Commercial and Office – Do Not Open”. CIHA will reject
proposals received after the deadline. Faxed proposals will not be accepted.
• Mailed and hand-delivered proposals: Proposals must be received at CIHA, Attn:
Procurement, 3510 Spenard Road, Anchorage, Alaska 99503, no later than 2:00 PM on
June 19, 2026, as determined by the clock at CIHA’s front desk.
• Emailed proposals: Proposals must be received no later than June 19, 2026, 2:00PM
according to the time and date received by CIHA’s email server. Emailed proposals may be
submitted to Procurement@cookinlethousing.org.
QUESTIONS
CIHA shall not be bound by any oral interpretation of this RFP. Questions are encouraged and
should be sent in writing to CIHA’s Procurement Manager via email. All questions must be
received at CIHA no later than June 5, 2026, 2:00PM. Written questions received by the deadline
will be answered by Addendum to all vendors.
Email: Procurement@cookinlethousing.org
No communication is to be directed to any other CIHA employees or CIHA representative.
Substantive issues will be answered in writing in the form of an Addendum to this RFP. If
determined necessary by CIHA, the proposal submittal due date may be extended and will be
stated as such in the Addendum form.
PROPERTY WALK-THROUGH
Offerors are strongly encouraged to attend the pre-proposal walk-through of the properties listed
in the Scope of Services. The property walk-through will begin Thursday, June 4, 12:00PM, at
3510 Spenard Road, Anchorage, AK, 99503.
PERIOD OF PERFORMANCE
The period of performance shall begin upon the contract award and shall continue until completion
and acceptance of all tasks and deliverables as set forth in the Scope of Services.
INTENT
The intent of this RFP is to establish an indefinite quantity term services contract with a responsive
and responsible Contractors for Janitorial Services. CIHA reserves the right to award one or more
Contractors for this solicitation.
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JANITORIAL SERVICES SPENARD COMMERCIAL & OFFICE
COOK INLET HOUSING AUTHORITY
CONTRACT TERM
Award of a professional services contract for the specified work will include an initial three (3) year
term with an option to extend for two (2) additional one (1) year terms based on available funding,
satisfactory performance, agreed upon pricing and mutual consent. The yearly contract shall be
automatically renewed for one (1) year unless either party gives written notice of thirty (30) days
prior to the expiration thereof. The cost portion of your proposal submitted should include the
initial three (3) year term and the extension option years.
SCOPE OF SERVICES
Properties included in this scope:
• Main Office Building (3510 Spenard Road):
Monday through Friday nightly full-building service
• The Warehouse (1305 W 32nd Ave):
Weekly full-building service
• 3400 Spenard:
Upstairs: Weekly common area service
Downstairs: Weekly common area service
• The Annex (1501 W 36th Ave): Weekly common area service
Expectations
• Janitorial closets will be kept orderly with all supplies and equipment stored properly.
• Vendor will provide all equipment and sanitizing supplies necessary to perform the duties
described within the Contract and maintain an adequate inventory to ensure fulfillment of
Contract. High quality antiviral products that kill germs and prevent contagious diseases
should be used for cleaning.
• An up-to-date Safety Data Sheet (SDS) Manual shall be in the main janitorial closet and
easily accessible and in plain view.
• Keys will be given to the vendor. The vendor is responsible for immediately contacting the
Property Manager in the event of a lost or stolen key or change of employees.
• Janitorial Staff will turn off all lights and lock all doors when janitorial services are complete.
Doors that are left unlocked by Tenant must remain unlocked.
• Harmony between Janitorial Staff and Tenants will be maintained. Requests for special
janitorial services by the Tenant will be assigned by the Building Management team.
Vendor will report any requests or complaints made by the Tenants to the Building
Management Team.
MAIN OFFICE BUILDING – 3510 SPENARD ROAD
Monday through Friday nightly full-building service.
1. 3510 Spenard Nightly Services (Monday through Friday)
A. Empty all trash, replace with clean properly fitting liners, and wash receptacles as
needed.
B. Empty recycling bins for paper, cans, and plastics and replace liners as needed in
the following locations: both kitchens, 1st floor conference room ,and executive
conference room)
C. Carpeted areas (including stairs and elevator) are to be vacuumed thoroughly, with
light spot cleaning where needed. Vacuum walk-off mats. Any furniture that is moved
for cleaning purposes must be moved back to the original spot and placed in a neat
and orderly manner.
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This page summarizes the opportunity, including an overview and a preview of the attached documents.
* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.
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