REQUEST FOR PROPOSAL (RFP) Relocatable Classroom Portables for North Bay Elementary

Biloxi Public School District
160 St. Peter Street
Biloxi, MS 39530
REQUEST FOR PROPOSAL (RFP)
Relocatable Classroom Portables for North Bay Elementary
The Board of Trustees of the Biloxi Public School District (hereafter referred to as "BPSD") is soliciting
sealed Requests for Proposals (RFP) from qualified vendors (hereafter referred to as "Vendor") for the
purchase of 8 relocatable classroom portables for North Bay Elementary. Proposals are to include
removal and haul away of four existing modular classrooms on property, preparation, delivery and
installation of new units as included in specifications herein. Sealed bids will be received at 160 St. Peter
Street, Biloxi, MS 39530 and electronically at centralbidding.com on or before 2:00 PM CST on Tuesday,
May 12, 2026. Proposals and specification responses will be opened and evaluated.
Copies of this RFP and, if any, subsequent addenda as well as detailed specifications, communications,
updates, and other relevant information can be found on our website:
https://www.biloxischools.net/69136_2.
Interested parties shall submit a sealed bid proposal, clearly labeled with the words "CLASSROOM
PORTABLES-NORTH BAY" and the envelope should include the bidder's Company Name, Company
Address and all applicable state and local license and registration numbers of the bidder (e.g. Certificate
of Responsibility). The fully-completed RFP with original signatures by an authorized representative must be
received on or before May 12, 2026 at 2:00 PM, CST in one of the following ways:
Physical Submission Electronic Submission Submission Deadline
Sealed proposal clearly marked www.centralbidding.com - For Tuesday, May 12, 2026
"CLASSROOM PORTABLES- any questions relating to the 2:00 PM CST
NORTH BAY" to: electronic bidding process,
Proposals received after the
Biloxi Public School District please call Central Bidding at
stated deadline will be deemed
Purchasing Dept 228-810-4814.
invalid and will not be considered.
Attn: Shane Switzer The responsibility of timely
160 St. Peter Street delivery or proposals rests solely
Biloxi, MS 39530 with the vendor.
Proposals or alterations by fax, phone or email WILL NOT be accepted. Envelopes not marked will remain
sealed. It is the sole responsibility of the respondents to ensure their responses arrive in a timely manner.
Late arrivals will be rejected. The Biloxi Public School District is not responsible for delays of any
commercial carrier or delays incurred by the respondents.

I. GENERAL AND ADMINISTRATIVE INFORMATION
Purpose
The Biloxi Public School District (BPSD) is soliciting sealed Requests for Proposals (RFP) from
qualified vendors (hereafter referred to as "Vendor") for the purchase of 8 relocatable classroom
portables for North Bay Elementary. Proposals are to include removal and haul away of four
existing modular classrooms on property, preparation, delivery and installation of new units as
included in specifications herein.
Schedule of Events:
Event Date(s)
Release of RFP April 8, 2026
Newspaper Publish Dates April 8, 2026 and April 15, 2026
Site Visits (If Needed) April 20-24, 2026
Proposals Due and Opening of Proposals May 12, 2026 @ 2:00 PM CST
Recommendation to School Board May 19, 2026
Desired Start/Completion Date ASAP
Inquiries
Correspondence and inquiries regarding this RFP must be done via email as follows:
Regarding setting up site visit Chris Macmillan - Maintenance Director
Chris.macmillan@biloxischools.net 228-326-4982
Regarding specifications of bid, Shane Switzer - CFO/Business Manager
bidding process or timeline Shane.switzer@biloxischools.net
Jennifer Gibson - Purchasing Director
Jennifer.gibson@biloxischools.net
If a vendor does not receive a response within 24 hours, it is the responsibility of the vendor to call the
BPSD Office at 228-374-1810 to confirm that the email was received. Leave a message if necessary.
Walkthrough
Vendors interested in submitting a bid have the option to schedule an on-site walkthrough on the
campus of North Bay Elementary, 1825 Popp's Ferry Road, Biloxi, MS 39532. Site visits may be
scheduled with Chris Macmillan, by calling 228-326-4982. Site visits may be scheduled between
April 20-24, 2026.
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Addenda
Any addenda issued after the issue of the RFP shall be covered in the proposal and in closing a contract
they shall become part thereof. If any questions arise with the RFP documents, proposers may submit to
the BPSD a written request for interpretation. Interpretation, if any, of documents will be made by
addendum to the RFP. Copies of any addendum will be posted on the website:
https://www.biloxischools.net/69136_2. Vendors should check the site on a regular basis for addenda
and/or communication regarding this RFP. The BPSD will not be responsible for any other explanation
and/or interpretations. Vendor shall acknowledge the receipt of all addendums which were issued during
the course of this RFP.
Withdrawal of Proposal
Proposals cannot be withdrawn after submission, unless a vendor makes a request, in writing, to the Biloxi
Public School District prior to the deadline for submitting proposals. The Biloxi Public School District will
not accept proposals submitted after the submission deadline.
Waivers
The Biloxi Public School District reserves the right to waive any formality and to reject any or all proposals
in whole or part.
If the Biloxi Public School District is closed for any reason, including but not limited to: acts of God, strikes,
lockouts, riots, acts of war, epidemics, governmental regulations superimposed after the fact, fire
earthquakes, floods or other natural disasters (the "Force Majeure Events"), which closure prevents the
opening of proposals at the advertised date and time, all proposals received shall be publicly opened and
read aloud on the next business day that the agency shall be open and at the previously advertised time.
The new date and time of the proposal opening, as determined in accordance with this paragraph, shall not
be advertised, and all offerors, upon submission of a proposal, shall be deemed to have knowledge of and
shall have agreed to the provisions of this paragraph. Proposals shall be received by Biloxi Public School
District until the new date and time of the proposal opening as set forth herein. The BPSD shall not be held
responsible for the receipt of any proposals for which the delivery was attempted and failed due to the
closure of the district offices as a result of a Force Majeure Event. Each offeror shall be required to ensure
the delivery and receipt of its proposal by the BPSD prior to the new date and time of the proposal opening.
Governing Law
All RFPs and related documents submitted to the Biloxi Public School District by the vendor(s) are
governed under the laws of the state of Mississippi. Vendor(s) and its employee(s), representative(s),
and/or subcontractor(s) agree(s) to abide by all applicable federal, state, and local codes, laws, rules, and
regulations. An agreement resulting from this solicitation shall be governed by and construed in
accordance with the laws of the state of Mississippi. Venue for any and all legal action regarding or arising
out of transactions covered herein shall be solely in Harrison County, State of Mississippi.
Reserved Rights
The Biloxi Public School District reserves the right to:
Give full and proper consideration to the service, reputation, product knowledge, and experience of
all companies presenting bids, and to disqualify any such vendor it deems unqualified to provide
the service(s) requested.
Reject any and all bids for any reason.
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Accept any alternative proposal believed to be in the best interest of the district.
Waive any technicality.
Biloxi Public School District Regulations
Vendor(s) and their representative(s) shall follow all applicable school district policies and regulations
while on the Biloxi Public School District property. No work shall interfere with school activities or
environment unless the principal or person in charge gives permission. Vendors are prohibited from
contacting or lobbying members of the school board, school district administrators, school district
employees, school district contractors, or school district consultants. Failure to conform will be grounds
for disqualification of the vendor.
Insurance
The vendor must provide a current copy of their company's Certificate of Insurance with Workers
Compensation and General Liability Coverage. BPSD requires coverage for not less than $1,000,000.
BPSD must be listed as an insurer under the coverage provided. It is imperative that this insurance is
maintained throughout the duration of the contract. This coverage must be submitted and kept on file with
BPSD.
Pricing and Payment
Payment terms will be agreed upon after awarding the contract. For example, terms could be such as 25%
deposit upon board approval of signed contract, 60% at delivery and 15% after punch list completed. Bid
pricing to hold for 45 days from receipt of bid until issuance of purchase order.
Basis of Award
The contract will be awarded to the lowest and best responsive bidder meeting specifications, price, and
other factors considered. The award of a contract for any proposal is contingent upon the approval of the
vendor by the Biloxi Public School District Board of Trustees. The contract awarded under this RFP is
contingent upon the availability of funds to the Biloxi Public School District for this project. In the event
funds are not available, any contract resulting from this RFP will become null and void immediately.
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II. PROPOSAL - GENERAL PROVISIONS
Introduction
The Board of Trustees of the Biloxi Public School District (hereinafter referred to as "BPSD is soliciting
formal bid proposals from qualified vendors (hereinafter referred to as "Vendor" or "Contractor" for the
purchase and installation of eight (8) manufactured modular relocatable classrooms (hereinafter referred
to as "Portables"), as per these specifications. It is the intent of these specifications to fully comply with
the minimum specifications for relocatable classrooms as adopted by the Mississippi State Department of
Education, Division of School Building and Transportation ("State"), as revised May 18, 1990 and effective
July 1, 1990. In order for any bid to be considered, Vendor must be currently approved (at the time the bid
proposal is submitted) by the State as an approved Vendor for the sale of Portables in the state of
Mississippi.
Quantity of Portables to Be Purchased
Eight (8) relocatable classrooms (either in single units or double units) shall be delivered to and installed at
North Bay Elementary School - 1825 Popp's Ferry Road, Biloxi, MS 39532.
Site Visitation by Vendor and Subcontractor(s)
The Vendor and all subcontractors are strongly encouraged to visit the site receiving Portables to
familiarize themselves with existing working conditions. Failure to visit each site shall not relieve the
Vendor or any subcontractor of the responsibility of making changes required by conditions encountered
on the site.
III. SCOPE AND SPECIFICATIONS
Removal of Four (4) Existing Portable Buildings
Remove and haul away of four existing portables at North Bay Elementary School (see map in Appendix A).
Prior to removal of existing buildings, the Biloxi Public School District will disconnect all utilities to existing
buildings and will provide:
* Removal of decks, steps, ramps and awnings
* Removal of some skirting to access utilities
* Removal of mini split units
* Removal of chain link fence for access only
* See map of existing portables in Appendix A and photos in Appendix B.
Delivery, Site Preparation and Installation of New Portable Buildings
Install eight (8) new, air-conditioned portable classrooms (either as 8 single units or 4 double units).
Portable classrooms must be new and cannot be used, refabricated or refurbished. The units must
comply with the minimum specifications for relocatable classrooms as adopted by the Mississippi State
Department of Education, Division of School Building and Transportation ("State"), as revised May 18,
1990 and effective July 1, 1990. In order for any bid to be considered, Vendor must be currently approved
(at the time the bid proposal is submitted) by the State as an approved Vendor for the sale of Portables in
the state of Mississippi.
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Each modular building must include ADA compliant restrooms. Each classroom must include a self-
contained wall mounted HVAC system. This bid must include installation, block, leveling and anchoring.
Delivery set up and removal needs to be included in the cost. Each modular classroom should include
material and labor to install the appropriate and matching skirting around each modular classroom.
The bid should also include all costs associated with miscellaneous electrical and supplies, hardware and
supplies, and all installation costs.
The Biloxi Public School District will provide:
* A site plan for permitting
* Installation of decks, steps, ramps and awnings
* Connection of fire alarm systems, intercom systems and IT
* All bath accessories and installation of such accessories (including grab bars, mirrors, toilet tissue,
paper towel and soap dispensers)
Vendor/Contractor to provide:
* A full set of plans for permitting to be incorporated with site plans provided by the Biloxi Public
School District
* Permitting for project (no fee charged by City)
* Removal of all remaining skirting on current buildings
* Preparation of site pad with a sandy/clay mix, crowned or sloped so that storm water will not flow
or pond under building
* Pouring of strip footers with rebar under the length to support piers. Piers must be cement bonded
and anchored per foundation plan.
* Connection of water, sewer and power
Building General Specifications
* 2021 IBC, 2023 NEC
* 150 MPH wind speed
* Perimeter frame
* Steel floor joists
* 34" Sturd-I-floor plywood decking - option double 5/8"
* VCT floor with rubber base cove - option LVT with rubber base cove
* Solid core interior door with closer
* 2x6 exterior walls at 16" OC
* 2x4 interior walls at 16" OC
* Double top plate, single bottom plate
* 5/8" type X vinyl covered walls - option tape/mud/sand/prime/2 coats of paint (type determined by
Biloxi Public School District)
* Optional: FRP wall covering in restroom
* Walls to roof decking
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* 2X2 Ceiling grid
* LED light fixtures, including one in restroom
* Power for Smart Board
* J boxes for pull stations, alarm systems and intercom
* Wall hung HVAC with commercial room ventilation (fresh air intake)
* Metal gable roof with 4" overhangs or less to freight as a 14' wide
* Trusses at 16" OC
* ADA restroom with vitreous china toilet and sink and wall support for sink
* Full OSB sheathing and moisture wrap
* Hi rib steel siding and trim
* 36" X 60" IMPACT RATED vinyl windows, low E, with mini blinds
* (2) Steel doors in steel jamb with 4" x 24" view block, IMPACT RATED
* Steel skirting kit
* Fire extinguisher in semi recessed cabinet
* 8' Tackboard
* 8' Dry Erase Board
IV. REQUIREMENTS FOR SUBMISSION
* Signed "Requirements for Submission" page
* A detailed building specifications sheet listing
* Signed Assurances form
* Interior and exterior picture of proposed modular building
* A completed and signed Bid Pricing Matrix page.
* All bids must be received by 2:00 PM CST on May 12, 2026.
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REQUIREMENTS FOR SUBMISSION
Having examined the specifications on the items described on the attached pages, my firm agrees
that if the BILOXI PUBLIC SCHOOL DISTRICT SCHOOL BOARD accepts my proposal, my firm will
accept an order at the prices bid and these prices will remain in effect until the order is complete.
Prices bid are on items as specified or of equal quality, unless so indicated. I understand that I may
be required to remove items delivered to the school district at my cost and refund the cost of said
items, if they do not meet specifications.
Company Name
Contact Person (Typed or Printed) Phone Number
Company Address
Email Address
Signature Date
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ASSURANCES AND SIGNATURE FORM
In submitting this application, I certify that:
1. The organization will comply with applicable federal, state, and local policies and
procedures.
2. The products and services quoted meet the minimum specifications as required by the
State of Mississippi.
3. The organization is an approved vendor for relocatable classrooms in the State of
Mississippi.
4. No federal or state suspension or debarment is in place.
5. No criminal history of the firm/vendor or its employees exists.
6. There is no collusion involved in presenting this bid or its components.
7. The minimum insurance requirements are in place.
The undersigned hereby certifies that I am an individual authorized to act on behalf of the
organization in submitting this application and assurances. I certify that all of the information
provided here is true and accurate, to the best of my knowledge. I understand that the discovery
of deliberately misrepresented information contained herein may constitute grounds for denying
the applicant's request for approval.
Name of Organization
Printed Name of Authorized Representative
Signature of Authorized Representative
Date Signed
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Bid Pricing Matrix:
Pricing should list a cost per unit and an item total (Unit Price X Quantity) and a total price of all Item Totals.
OPTION A:
EQUIPMENT CLASSROOM UNIT PRICE ITEM TOTAL
QUANTITY
8 - 24' x 36" (or similar) Modular 8 $
Classrooms w/restrooms
Removal of Existing Buildings 4 $
Delivery to North Bay Elementary 8 $
Site Prep, Skirting and Installation 8 $
BID TOTAL (8 SINGLE UNITS) $
OPTION B:
EQUIPMENT CLASSROOM UNIT PRICE ITEM TOTAL
QUANTITY
4 - Double 28' x 60' (or similar)- Modular 8 $
Classrooms w/restrooms
Removal of Existing Buildings 4 $
Delivery to North Bay Elementary 8 (4 units) $
Site Prep, Skirting and Installation 8 (4 units) $
BID TOTAL (4 DOUBLE UNITS) $
Pending pricing and circumstances, bid will be awarded on May 19, 2026. Based on this date,
please provide project start date (haul off/removal of old portables) and projected completion
date after installation is completed:
Proposed Start Date:
Proposed Completion Date:
Printed Name of Authorized
Company Representative:
Signature:
Date:
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