REQUEST FOR PROPOSAL RESIDENTIAL COMPOSTING COLLECTION SERVICES

REQUEST FOR PROPOSAL
RESIDENTIAL COMPOSTING COLLECTION SERVICES
Borough of New Providence
360 Elkwood Avenue
New Providence, NJ 07974
Due Date: Tuesday, April 21, 2026
The Borough of New Providence ("Borough"), County of Union, State of New Jersey, invites sealed proposals for the
provision of Residential Composting Collection Services pursuant to the Local Public Contracts Law, N.J.S.A.
40A:11-1 et seq. Proposals should be submitted to the Borough Clerk, in the Municipal Center located at 360
Elkwood Avenue, New Providence, New Jersey 07974 and via email (clerk@newprov.us) by 10:00 AM on Tuesday,
April 21, 2026, at which time they will be publicly opened and read.
The services sought are voluntary residential curbside composting collection services where the vendor bills residents
directly and the Borough bears no subscription cost or financial obligation.
PURPOSE OF REQUEST
The Borough seeks to expand its solid waste diversion initiatives and support sustainable waste management. This
RFP is to designate a qualified firm ("Respondent") to provide reliable, environmentally sound composting services
to Borough residents, including collection of source-separated organic waste and processing in accordance with
applicable NJDEP and Union County Solid Waste Management Plan requirements.
New Providence is a 3.7 square mile Borough in Union County with approximately 13,650 residents and 4,944
households.
The successful candidate will demonstrate qualifications, experience and abilities to perform the scope of work
detailed in this Request for Proposal.
SCOPE OF SERVICES
A. General Requirements
The successful Respondent shall:
* Provide curbside collection of source-separated organic waste (food scraps, compostable paper, etc.) from
participating households.
* Offer subscription services directly to residents.
* Provide all labor, equipment, vehicles, containers, insurance, administration, and billing.
* Comply with all federal, state, and local requirements, including NJDEP regulations.
B. Collection
* Weekly or bi-weekly curbside pickup.
* Service to single-family and, where feasible, small multi-family households.
* Containers (curbside bins, kitchen pails) provided to subscribers.
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C. Materials
At a minimum, the program will accept:
* Food scraps (produce, meat, dairy, etc.)
* Food-soiled paper
* Compostable packaging (if NJDEP allowed. Vendor must provide acceptable/prohibited material lists.
D. Processing
* Transport to a NJDEP licensed composting or organic processing facility.
* No disposal in landfill outside NJDEP-approved methods.
* Must comply with Union County Solid Waste Management Plan.
BOROUGH RESPONSIBILITIES
The Borough will:
* Authorize service provision within municipal boundaries.
* Promote the program via Borough communication channels if requested.
* Coordinate logistics with its Departments.
The Borough does not guarantee any level of participation or revenue.
TERM OF CONTRACT
The contract term will be for one (1) year, with up to two (2) optional one-year renewals, subject to Borough
Council approval and satisfactory performance.
VENDOR QUALIFICATIONS & NJ COMPLIANCE
Respondent must demonstrate:
A. Licensing & Permits
* NJDEP solid waste or recycling registration (as applicable).
* Compliance with N.J.A.C. 7:26 and other NJDEP regulations.
B. A-901 Disclosure
* Must submit Business Entity Disclosure (A-901) as required by N.J.S.A. 13:1E-126.
C. Insurance
Certificates evidencing:
* Commercial General Liability - $1,000,000/occurrence; $2,000,000 aggregate
* Automobile Liability - $1,000,000
* Workers' Compensation (NJ law). Borough shall be listed as Additional Insured where appropriate.
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PROPOSAL CONTENTS & SUBMISSION REQUIREMENTS
Proposals must contain:
1. Cover Letter
Signed by authorized officer
o
2. Company Profile
Contact info, years in business, relevant experience
o
3. Service Plan
Containers, routes, collection days
o
Acceptable / prohibited materials
o
4. Pricing Plan
Resident subscription fees
o
Billing structure
o
5. Customer Service Plan
6. Education & Outreach Plan
7. References
At least three (3) similar contracts
o
8. Required Forms
Bid Forms Section (See Below)
o
Submit one original and 1 copy in sealed envelope clearly marked in addition to sending an emailed copy to
clerk@newprov.us : "Proposal - Residential Composting Collection Services"
PROPOSAL EVALUATION CRITERIA
Proposals will be evaluated based on:
* Completeness & responsiveness
* Experience & qualifications
* Price competitiveness for residents
* Customer service
* Compliance with NJDEP regulations & Union County Plan
* References and past performance
BID FORMS
* Respondent must submit the following forms:
* A. Affirmative Action Compliance
Copy of NJ Affirmative Action Employee Info Report OR
o
Form AA-302

* B. Non-Collusion Affidavit
Signed and notarized
o
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* C. Disclosure of Investment Activities in Iran
N.J.S.A. 52:32-58
o
* D. Political Contribution Disclosure
Compliance with NJ "Pay-to-Play" laws
o
* E. Business Entity Disclosure (A-901)
N.J.S.A. 13:1E-126
o
* F. Ownership Disclosure
N.J.S.A. 52:25-24.2
o
NJ STANDARD CONTRACT CONDITIONS
* Local Public Contracts Law applies
* Award by Borough Council resolution
* Execution of formal contract required
* Proposal constitutes offer; Borough not obligated to award
* All costs borne by Respondent
UNION COUNTY & NJDEP COMPLIANCE EXHIBITS
A. Union County Solid Waste Plan Conformance
Respondent must certify that its program does not conflict with the Union County Solid Waste Management Plan,
including flow control requirements.
Processing facilities must be consistent with County plan.
TONNAGE REPORTING REQUIREMENTS (EXHIBIT A)
Respondent shall submit quarterly reports in Borough-approved format (e.g., the provided Excel template)
containing:
* Reporting Period (Quarter/Year)
* Participating Households
* Total Pounds Collected
* Total Tons (auto-converted)
* Facility Name, County, NJDEP Permit
* Processing Method
Annual roll-up summary must match NJDEP Recycling Tonnage Report structure.
Certification:
"I certify that the information contained is true, accurate, and based on verifiable records."
(Signature, Title, Date)
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BID SUBMISSION CHECKLIST
Proposal Narrative

Pricing Section

References

Affirmative Action Documentation

Non-Collusion Affidavit

Iran Disclosure

Political Contribution Disclosure

A-901

Ownership Disclosure

Insurance Certificates

Exhibit A - Tonnage Reporting Plan

EXHIBIT A - ORGANIC WASTE TONNAGE REPORTING FORM
(Use provided Excel template aligned with NJDEP & Union County requirements)
Fields include:
* Borough, County
* Contractor
* Reporting Period
* Households Served
* Total Pounds Collected
* Total Tons (auto)
* Facility Info (Name, NJDEP Permit, County)
* Processing Method
* Certification Block
RFP AWARD
The Borough may or may not award a contract as a result of this Request for Services. If awarded, the successful
vendor will be required to comply with N.J.S.A. 19:44A-20.1 et seq. (Pay-to-Play); N.J.S.A. 10:5-31 et seq. and
N.J.A.C. 17:27 (Affirmative Action); 42 USC S12101 et seq. (Americans w/ Disabilities Act); N.J.S.A. 52:3244
(Business Registration), and any subsequent amendments thereto, and the Borough's insurance requirements on page
two (2) of this Request for Services.
CONTRACT TERM
This contract shall be for a period of one (1) year from the date of award.
Interested applicants should submit proposals no later than 10:00 AM on Tuesday, April 21, 2026 to:
Denise Brinkofski, Borough Clerk
Borough of New Providence
360 Elkwood Avenue
2nd Floor, Clerk's Office
New Providence, NJ 07974
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BOROUGH OF NEW PROVIDENCE
REQUIRED DOCUMENTS
All documents in this section shall be completed, signed and submitted with the proposal package.
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To be completed, signed and returned with Proposal.
AFFIRMATIVE ACTION QUESTIONNAIRE
This form is to be completed and returned with the proposal. However, the Borough will accept in lieu of this Questionnaire,
Affirmative Action Evidence Employee Information Report stapled to this page.
1. Our company has a federal Affirmative Action Plan approval. Yes No
If yes, please attach a copy of the plan to this questionnaire.
2. Our company has a N.J. State Certificate of Employee Information Report Yes No
If yes, please attach a copy of the certificate to this questionnaire.
3. If you answered "NO" to both questions No. 1 and 2, you must apply for an Affirmative Action
Employee Information Report - Form AA302.
Please visit the New Jersey Department of Treasury website for the Division of Public Contracts Equal Employment
Opportunity Compliance:
www.state.nj.us/treasury/contract compliance/
a. Click on "Employee Information Report"
b. Complete and submit the form with the appropriate payment to:
Department of Treasury
Division of Public Contracts/EEO Compliance
P.O. Box 209
Trenton, NJ 08625-0002
All fees for this application are to be paid directly to the State of New Jersey. A copy shall be submitted to the Borough
within seven (7) days of the notice of the intent to award the contract or the signing of the contract.
I certify that the above information is correct to the best of my knowledge.
Name: __________________________________________________________________
Signature _______________________________________________________________
Title ___________________________________________ Date _____________________
Name of Company__________________________________________________________
Address __________________________________________________________________
City, State, Zip _____________________________________________________________
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Prohibited Russia-Belarus Activities & Iran Investment Activities
Person or
Entity
Part 1: Certification
COMPLETE PART 1 BY CHECKING ONE OF THE THREE BOXES BELOW
Pursuant to law, any person or entity that is a successful bidder or proposer, or otherwise proposes to enter
into or renew a contract, for goods or services must complete the certification below prior to contract award
to attest, under penalty of perjury, that neither the person or entity, nor any parent entity, subsidiary, or
affiliate, is identified on the Department of Treasury's Russia-Belarus list or Chapter 25 list as a person or
entity engaging in prohibited activities in Russia, Belarus or Iran. Before a contract for goods or services
can be amended or extended, a person or entity must certify that neither the person or entity, nor any parent
entity, subsidiary, or affiliate, is identified on the Department of Treasury's Russia-Belarus list. Both lists
are found on Treasury's website at the following web addresses:
https://www.nj.gov/treasury/administration/pdf/RussiaBelarusEntityList.pdf
www.state.nj.us/treasury/purchase/pdf/Chapter25List.pdf.
As applicable to the type of contract, the above-referenced lists must be reviewed prior to completing the
below certification.
A person or entity unable to make the certification must provide a detailed, accurate, and precise description
of the activities of the person or entity, or of a parent entity, subsidiary, or affiliate, engaging in prohibited
activities in Russia or Belarus and/or investment activities in Iran. The person or entity must cease engaging
in any prohibited activities and provide an updated certification before the contract can be entered into.
If a vendor or contractor is found to be in violation of law, action may be taken as appropriate and as may
be provided by law, rule, or contract, including but not limited to imposing sanctions, seeking compliance,
recovering damages, declaring the party in default, and seeking debarment or suspension of the party.
CONTRACT AWARDS AND RENEWALS
I certify, pursuant to law, that neither the person or entity listed above, nor any parent
entity, subsidiary, or affiliate appears on the N.J. Department of Treasury's lists of
entities engaged in prohibited activities in Russia or Belarus pursuant to P.L. 2022,

c. 3 or in investment activities in Iran pursuant to P.L. 2012, c. 25 ("Chapter 25 List").
I further certify that I am the person listed above, or I am an officer or representative
of the entity listed above and am authorized to make this certification on its behalf.
(Skip Part 2 and sign and complete the Certification below.)
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CONTRACT AMENDMENTS AND EXTENSIONS
I certify, pursuant to law, that neither the person or entity listed above, nor any parent
entity, subsidiary, or affiliate is listed on the N.J. Department of the Treasury's lists
of entities determined to be engaged in prohibited activities in Russia or Belarus

pursuant to P.L. 2022, c. 3. I further certify that I am the person listed above, or I am
an officer or representative of the entity listed above and am authorized to make this
certification on its behalf. (Skip Part 2 and sign and complete the Certification below.)
IF UNABLE TO CERTIFY
I am unable to certify as above because the person or entity and/or a parent entity,
subsidiary, or affiliate is listed on the Department's Russia-Belarus list and/or
Chapter 25 Iran list. I will provide a detailed, accurate, and precise description of the

activities as directed in Part 2 below, and sign and complete the Certification below.
Failure to provide such will prevent the award of the contract to the person or entity,
and appropriate penalties, fines, and/or sanctions will be assessed as provided by
law.
Part 2: Additional Information
PLEASE PROVIDE FURTHER INFORMATION RELATED TO PROHIBITED ACTIVITIES IN
RUSSIA OR BELARUS AND/OR INVESTMENT ACTIVITIES IN IRAN.
You must provide a detailed, accurate, and precise description of the activities of the person or entity, or of
a parent entity, subsidiary, or affiliate, engaging in prohibited activities in Russia or Belarus and/or
investment activities in Iran in the space below and, if needed, on additional sheets provided by you.
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Part 3: Certification of True and Complete Information
I, being duly sworn upon my oath, hereby represent and state that the foregoing information and any
attachments there, to the best of my knowledge, are true and complete. I attest that I am authorized to execute
this certification on behalf of the above-referenced person or entity.
I acknowledge that the Borough of New Providence is relying on the information contained herein and
hereby acknowledge that I am under a continuing obligation from the date of this certification through the
completion of any contracts with the Borough of New Providence to notify the Borough of New Providence
in writing of any changes to the answers of information contained herein.
I acknowledge that I am aware that it is a criminal offense to make a false statement or misrepresentation
in this certification. If I do so, I recognize that I am subject to criminal prosecution under the law and that it
will also constitute a material breach of my agreement(s) with the Borough of New Providence and that the
Borough of New Providence at its option may declare any contract(s) resulting from this certification void
and unenforceable.
Full Name (Print)
Title
Signature