Request for Proposal 2026 Part-Time Arborist Consultation Services

Agency:	New Providence borough
State:	New Jersey
Type of Government:	State & Local
NAICS Category:	541611 - Administrative Management and General Management Consulting Services
Posted Date:	Feb 25, 2026
Due Date:	Mar 17, 2026
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Contact information:	Please Login to View Page
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REQUEST FOR PROPOSAL

2026 PART-TIME ARBORIST CONSULTATION SERVICES

Borough of New Providence

360 Elkwood Avenue

New Providence, NJ 07974

Due Date: Tuesday, March 17, 2026

NOTICE IS HEREBY GIVEN that proposals will be received by the Borough of New Providence for the position of

Part-Time Arborist Consultation Services. Proposals should be submitted to the Borough Clerk, in the Municipal

Center located at 360 Elkwood Avenue, New Providence, New Jersey 07974 and via email (clerk@newprov.us) by

10:00 AM on Tuesday, March 17, 2026.

Term of contract: April 1, 2026, to December 31, 2026

PURPOSE OF REQUEST

The Borough of New Providence plans to retain an experienced forestry consultant to assist with the management of

the Borough’s Community Forestry Management Plan. New Providence is a 3.7 square mile Borough in Union

County with approximately 13,650 residents and 4,944 households. There are approximately 2,000-3,000 trees

within the municipal right-of-way and parkland that require routine maintenance. It will be the responsibility of the

Consulting Arborist to bring a comprehensive, objective viewpoint to the diagnosis, appraisal, and evaluation of

arboricultural issues.

The successful candidate will demonstrate qualifications, experience and abilities to perform the scope of work

detailed in this Request for Proposal.

SCOPE OF SERVICES

The successful proposer will be able to provide arborist consultation services on an as-needed basis.

The scope of work for the requested services includes, but is not limited to:

1. Qualifications:

• B.S. Degree in Forestry or related field, NJ Certified Tree Expert

2. Hours:

• As needed

• Council Meetings (as requested)

3. Required Duties Include:

• Maintain and update Tree Inventory.

• Assisting the Department of Public Works with inspecting and assessing trees pursuant to accepted

arboricultural standards.

• Assist DPW and Planning & Development in developing Tree Maintenance Policies.

• Coordinate Tree Replacement contracts:

o Identify potential planting locations.

o Verify planting request from property owners.

o Write specifications for trees to be planted.

o Inspect trees under guarantee; provide feedback to the contractor on proper installation and

maintenance.

• Review of landscaping plans for Planning and Zoning Boards as needed.

• Provide recommendations on how best to resolve sidewalk/tree issues.

• Assist in updating and maintaining the Borough’s Community Forestry Management Plan pursuant to DEP

standards.

• Identify and report public hazards created by trees, shrubbery, vegetation or wildlife.

• Tree-related projects as needed.

4. Compensation Proposal:

• Hourly rate for in-house services

• Hourly rate for board reviews

RFP AWARD

The Borough may or may not award a contract as a result of this Request for Services. If awarded, the successful

vendor will be required to comply with N.J.S.A. 19:44A-20.1 et seq. (Pay-to-Play); N.J.S.A. 10:5-31 et seq. and

N.J.A.C. 17:27 (Affirmative Action); 42 USC S12101 et seq. (Americans w/ Disabilities Act); N.J.S.A. 52:3244

(Business Registration), and any subsequent amendments thereto, and the Borough’s insurance requirements on page

two (2) of this Request for Services.

PROPOSAL REQUIREMENTS

1. Proposal (Initial proposal should be submitted in the form of two (2) hard copies) and emailed to the borough

clerk at clerk@newprov.us.

a. Statement of Interest.

b. Company information, including general information, size, number of employees, and years in

business, full name of individual of entity or person submitting the proposal and the name of the key

contact person.

c. At least three (3) references, including contact names and information.

d. Specific experience of individuals relative to this project.

e. A copy of your New Jersey Business Registration Certificate.

f. A completed Business Entity Disclosure Form, Political Contribution Disclosure Form & a

Stockholder Disclosure Certification.

g. A copy of Proposed Form of Contract.

h. Completed Disclosure of Prohibited Investment Activities in Russia-Belarus & Iran Form

i. Proof of Liability, Worker’s Compensation and Automobile Insurance. The following minimum

insurance limits are required:

Professional Liability Insurance

• Each Occurrence

• Damage to Rented Premises (each occurrence)

• Medical Expense (any one person)

• General

Worker’s Compensation

• Bodily Injury

Limits

$1,000,000

$2,000,000

$ 5,000

$1,000,000

$500,000

TERMS AND CONDITIONS

1. The Borough reserves the right to reject any and all proposals and to waive minor irregularities in any

proposal.

2. The Borough reserves the right to request clarification of information submitted and to request additional

information from any proposer.

3. The Borough reserves the right to award any contract to the next most qualified vendor if the vendor does not

execute a contract within thirty (30) days after the award of the proposal.

4. Any proposal may be withdrawn up until the submittal date and time.

5. Any addenda issued by the Borough of New Providence prior to the scheduled time of opening the RFP

submission shall be acknowledged in the proposal that the Addenda was received and shall be made part of

any contract.

6. The Borough reserves the right to reject any proposed agreement or contract that does not conform to the

specifications contained in this RFP and which is not approved by the Municipal Attorney.

7. The Borough shall not be responsible for any costs incurred by the vendor in preparing, submitting or

presenting its response to the RFP.

CONTRACT TERM

This contract shall be for a period of nine (9) months from the date of award.

PAYMENT TERMS

Payment by the Borough will be made a monthly basis after services have been performed and an itemized billing

statement has been received. A signed voucher will be submitted in the form specified by the Borough and

approved by the appropriate Borough representative for signature by the vendor.

Interested applicants should submit proposals no later than 10:00 AM on Tuesday, March 17, 2026 to:

Denise Brinkofski, Borough Clerk

Borough of New Providence

360 Elkwood Avenue

2nd Floor, Clerk’s Office

New Providence, NJ 07974

BOROUGH OF NEW PROVIDENCE

REQUIRED DOCUMENTS

All documents in this section shall be completed, signed and submitted with the proposal package.

To be completed, signed and returned with Proposal.

AFFIRMATIVE ACTION QUESTIONNAIRE

This form is to be completed and returned with the proposal. However, the Borough will accept in lieu of this Questionnaire,

Affirmative Action Evidence Employee Information Report stapled to this page.

1. Our company has a federal Affirmative Action Plan approval.

If yes, please attach a copy of the plan to this questionnaire.

 Yes  No

2. Our company has a N.J. State Certificate of Employee Information Report  Yes

If yes, please attach a copy of the certificate to this questionnaire.

 No

3. If you answered “NO” to both questions No. 1 and 2, you must apply for an Affirmative Action

Employee Information Report – Form AA302.

Please visit the New Jersey Department of Treasury website for the Division of Public Contracts Equal Employment

Opportunity Compliance:

www.state.nj.us/treasury/contract compliance/

a. Click on “Employee Information Report”

b. Complete and submit the form with the appropriate payment to:

Department of Treasury

Division of Public Contracts/EEO Compliance

P.O. Box 209

Trenton, NJ 08625-0002

All fees for this application are to be paid directly to the State of New Jersey. A copy shall be submitted to the Borough

within seven (7) days of the notice of the intent to award the contract or the signing of the contract.

I certify that the above information is correct to the best of my knowledge.

Name: __________________________________________________________________

Signature _______________________________________________________________

Title ___________________________________________ Date _____________________

Name of Company__________________________________________________________

Address __________________________________________________________________

City, State, Zip _____________________________________________________________

This page summarizes the opportunity, including an overview and a preview of the attached documents.

Request for Proposal 2026 Part-Time Arborist Consultation Services

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See Also

Bid Title:	Request for Proposal 2026 Part-Time Arborist Consultation Services
Category:	Request for Proposal
Status:	Open