Request for Proposal - Ogden-Hinckley Airport Full-Service Restaurant Concessionaire (Closes 05/15/2026)

OGDEN CITY CORPORATION
REQUEST FOR PROPOSAL
Ogden - Hinckley Airport Full-Service Restaurant Concessionaire
Prepared by Brian Condie / Airport Director
Community Economic Development Department
April 17, 2026

OGDEN CITY CORPORATION
REQUEST FOR PROPOSAL
Ogden - Hinckley Airport Full-Service Restaurant Concessionaire
ADVERTISEMENT
Ogden City is requesting sealed proposals from qualified Proposers to conduct full-service
restaurant concessions at the Ogden - Hinckley Airport. This provides the Proposer with basic
info about the products/services the airport wishes to provide to the public
Proposal packets are available and may be obtained by downloading from the Ogden City website
at https://www.ogdencity.gov/264/Purchasing
Proposers are responsible for securing any and all addenda issued.
A non-mandatory pre-proposal meeting will occur on Friday, May 8th, 2026 at 1 PM. The
meeting will be held at the airport Terminal located at 3909 Airport Road, Ogden Utah, 84405.
No online format available. All Concessionaries intending to submit a proposal are
ENCOURAGED to attend the meeting to obtain relevant information.
Sealed responses to this RFP shall be submitted to the Purchasing Office, c/o 2nd Floor
Information / Constable Desk, 2549 Washington Blvd, Ogden, UT, 84401 by Friday, May 15,
2026, no later than 11 AM. LATE PROPOSALS WILL NOT BE ACCEPTED.
Ogden City reserves the right to accept or reject any proposal as it best serves its convenience
and/or is found to be in the best interest of the City.
Ads Published: April 18 & May 2, 2026
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OGDEN CITY CORPORATION
REQUEST FOR PROPOSAL
Ogden - Hinckley Airport Full-Service Restaurant Concessionaire
I. INTRODUCTION
Ogden City seeks to establish a full-service restaurant within the Ogden-Hinckley Airport
terminal that provides high-quality food and beverage service to passengers, visitors,
airport employees, airport tenants, and the general public. Passenger volumes, commercial
flight activity, and customer demand at the Airport are continuing to grow, creating an
opportunity for an on-terminal dining option that enhances the overall airport experience.
The Airport recognizes the challenges associated with launching a new concession in an
evolving market and has intentionally structured this Request for Proposals (RFP) to reduce
early-stage risk while allowing for future adjustments as operating patterns and customer
demand become better defined. This opportunity is intended for an adaptable operator
interested in establishing a sustainable food-and-beverage presence in an emerging airport
environment. To support early-stage viability, rather than guaranteed volume, the Airport is
offering flexible operating and financial terms, including access to a fully functional
commercial kitchen and a waiver of rent and utility costs associated with the space during
the first year of operation.
It is anticipated that this RFP process will result in one (1) contract award. The RFP
document and the selected proposal will become part of the final contract. The base contract
term will consist of a guaranteed initial period of two (2) years, with the option to renew
annually for up to three (3) additional years, subject to performance and mutual agreement.
II. SPECIFICATIONS - Refer to Exhibit A - E for detail
Scope of Services
Deliverables & Responsibilities
Revenue Terms
Waste Management
Financial Capability Requirements
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III. NON-MANDATORY MEETING
A non-mandatory pre-proposal meeting will be held on Friday, May 8th, 2026 at 1 PM.
We will meet at the Ogden - Hinckley airport terminal, Airport Road, Ogden Utah, 84405.
Online pre-proposal option is not available.
Please allow at least one (1) hour for the preproposal meeting and site visit. All firms
intending to submit a proposal are ENCOURAGED to attend to obtain relevant information.
IV. RESPONSE TO RFP
Ogden City is seeking proposals from providers capable of providing all the work
described in the Scope of Work including attachments.
A. Each Proposal must include, as a minimum, the following information:
1. Authorized Representative - Indicate name, address, email and telephone number of
the company submitting the proposal.
a. Include the name and contact information of the person designated as authorized to
contractually bind the offer.
2. Company Experience and qualification - A description of the firm's experience and
capability of fulfilling this contract if awarded.
a. Include company history with biographies and/or resumes for principal contacts.
3. Concept & Menu - Menu reflects concessionaires most popular items, grab-and-go
options, dietary selections, drink selection etc.
4. Operational Plan - Detailed hours of; prep, open to the public, closeout and staffing
5. Six (6) month marketing and community engagement plan
6. Waste Management Plan
7. Financial capacity detail (Exhibit E) - A detailed breakdown of the proposed costs
8. Detailed timeframes to prepare restaurant for opening on or before June 1, 2026.
9. References - Provide list of at least two references; include project dates, scope,
summary of work performed, and contact information.
B. Proposals are to be no longer than 20 pages. Double-sided pages count as two pages.
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C. For City record-keeping purposes, please do not use spiral or wire binding methods. The
following methods will be accepted:
a. Submitted as loose leaf with binder clip
b. Submitted in a regular 3-ring binder
D. Proposals submitted to Ogden City are considered public records, unless protected within
Utah Code 63G-2-1.
V. EVALUATION OF PROPOSALS
Proposals will be evaluated based on the following criteria.
1. Experience & Qualifications (15 points)
o Demonstrated experience operating a full-service restaurant, preferably in a high-
traffic, time-sensitive environment such as an airport, downtown, business park, or
similar venue.
o Proven track record of three (3) years, or more in food service management, staff
training, and customer service.
o Knowledge of applicable health, safety, and alcohol service regulations.
2. Concept & Menu (25 points)
o Quality, variety, and creativity of the proposed menu, including options for diverse
dietary needs (vegetarian, vegan, gluten-free, children's menu).
o Proposed approach to balancing sit-down service with quick-service or grab-and-
go options for time-sensitive travelers.
o Alignment of the restaurant concept with Ogden City and Ogden Airport character
and customer expectations.
3. Operational Plan (10 points)
o Proposed hours of operation that align with flight schedules and passenger traffic
patterns.
o Staffing plan, including training, uniforms, and customer service standards.
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o Approach to maintain cleanliness, safety, and service quality.
4. Marketing & Community Engagement (10 points)
o Plans for promoting the restaurant to passenger, airport tenants and the community.
o Willingness to collaborate with airport and community events
5. Waste Management Plan (5 points)
o Plans for management all waste generated from its operations
6. Financial Capability & Resources (30 points)
o Financial strength and demonstrated ability to understand and fulfil the airport
restaurant concession agreement.
o Evidence of ability to fund start-up costs as identified in exhibit -E-.
7. Pre-Opening Phase Plan (5 points)
o time needed between signing the lease/agreement and opening day, when the
concessionaire kitchen, dining area, hiring, training, stocking, and marketing are
ready for business.
o Plans for promoting the restaurant to both travelers and the local community before
opening day.
o Willingness to collaborate on airport and community events.
8. References & Past Performance (not scored, but required)
o Two positive references from previous or current clients/landlords.
o History of meeting or exceeding operational commitments.
A total of 100 possible points may be awarded to one proposal.
The selection committee will primarily be composed of City employees. On occasion,
consultants may be invited to participate in the review.
Note that proposals that are received after the deadline or not conforming to the RFP
requirements may be deemed non-responsive and eliminated. Each Proposer bears sole
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responsibility for the items included or not included in the response submitted by that
Proposer.
All proposals in response to this RFP will be evaluated in a manner consistent with the
Ogden City policies and procedures. Ogden City reserves the right to disqualify any
proposal that includes significant deviations or exceptions to the terms, conditions and/or
specifications in this RFP. Ogden City reserves the right to disqualify a proposal due to
any late response, no response or missed deadline.
In the initial phase of the evaluation process, the selection committee will review all
responsive proposals in a cursory manner to eliminate from further consideration proposals
which in the judgment of the evaluation committee fail to offer sufficient and substantive
provisions to warrant further consideration. At the conclusion of this initial phase, finalist
proposals will be selected for detailed review and evaluation.
Ogden City may require an in-person presentation by a Proposer to supplement their
written proposal.
Being selected and entering into an agreement does not guarantee the Proposer will be
extended any specific amount of work.
VI. SUBMISSION OF PROPOSALS
By Friday, May 15th, 2026, No later than 11 AM; Proposers shall submit five (5)
copies of the proposal in a sealed envelope.
On the envelope, indicate your company's name and the RFP name.
Submit to:
Ogden City Corporation
c/o 2nd Floor Information / Constable Desk
ATTN: Purchasing Office
"Ogden - Hinckley Airport Full-Service Restaurant Concessionaire"
2549 Washington Blvd.
Ogden, UT 84401
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LATE PROPOSALS WILL NOT BE ACCEPTED.
If the sealed proposal is submitted by mail or other delivery service, it must be received
prior to the submission deadline.
The sealed Proposal may also be hand-carried to the 2nd Floor Information / Constable
Desk at the same address.
No facsimile or email transmittals will be accepted.
It is the sole responsibility of those responding to this RFP to ensure that their submittal is
made to the correct location and in compliance with the stated date and time.
City offices are closed on the weekends and observed holidays.
VII. INSURANCE REQUIREMENTS
The successful Proposer shall procure and maintain for the duration of the contract the
required insurance against claims for injuries to persons or damages to property, which may
arise from or in connection with the performance of this agreement. The Contractor shall
pay the cost of such insurance.
A. The amount of insurance shall not be less than:
1. Commercial General Liability: Minimum of $3,000,000 commercial general
liability coverage with $1,000,000 for each occurrence. Policy to include
coverage for operations, contractual liability, personal injury liability,
products/completed operations liability, broad-form property damage (if
applicable) and independent contractor's liability (if applicable) written on an
occurrence form.
2. Business Automobile Liability: $1,000,000 combined single limit per
occurrence for bodily injury and property damage for owned, non-owned and
hired autos.
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3.Workers' Compensation and Employer's Liability: Worker's
Compensation limits as required by the Labor Code of the State of Utah and
employer's liability with limits of $1,000,000 per accident.
B. Each insurance policy required by this Agreement shall contain the following
clauses:
1. "This insurance shall not be suspended, voided, canceled, reduced in
coverage or in limits except after thirty days prior written notice by certified
mail, return receipt requested, has been given to the Ogden City
Corporation".
2. "It is agreed that any insurance or self-insurance maintained by Ogden
City Corporation, its elected or appointed officials, employees, agents and
volunteers shall be excess of Contractor's insurance and shall not
contribute with insurance provided by this policy."
C. Each insurance policy required by this Agreement, excepting policies for
Workers' Compensation, shall contain the following clause in a separate
endorsement:
1. "Ogden City Corporation, its elected and appointed officials, employees,
volunteers and agents are to be named as additional insureds in respect to
operations and activities of or on behalf of, the named insured as performed
under Agreement with Ogden City Corporation."
D. Insurance is to be placed with insurers acceptable to and approved by Ogden City
Corporation. Contractor's insurer must be authorized to do business in Utah at the
time the license is executed and throughout the time period the license is
maintained, unless otherwise agreed to in writing by Ogden City
Corporation. Failure to maintain or renew coverage or to provide evidence of
renewal will be treated as a material breach of contract.
E. City shall be furnished with original certificates of insurance and endorsements
effecting coverage required within, signed by a person authorized by that insurer
to bind coverage on its behalf. All certificates and endorsements are to be
received by Ogden City before work begins on the premises.
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F. City reserves the right to require complete, certified copies of all required
insurance policies at any time.
G. Any deductibles or self-insured retentions must be declared to and approved by
the City. At the option of the City, either: the insurer shall reduce or eliminate
such deductibles or self-insured retentions as respect to the City, their elected and
appointed officials, employees, agents and volunteers; or Contractor shall provide
a financial guarantee satisfactory to the City guaranteeing payment of losses and
related investigations, claim administration and defense expenses.
H. Contractor shall include all of its contractors as insured under its policies or shall
furnish separate certificates and endorsements for each contractor. All coverages
for Contractor's contractors shall be subject to all of the requirements stated
herein.
I. Nothing contained herein shall be construed as limiting in any way the extent to which
Contractor may be held responsible for payments of damages to persons or property
resulting from the activities of Contractor or its agents, employees, invitees, or
contractors upon the Premises during the License Period.
J. For purposes of this contract, under the "Certificate Holder" section, list the following
information:
Ogden City Corporation
2549 Washington Blvd.
Suite 510
Ogden, UT 84401
VIII. GENERAL TERMS AND CONDITIONS
A. Qualified respondents shall be a Licensed Food Service Establishment in the State of Utah,
for this type of work, and who meet Ogden City's insurance and bonding requirements, and
have experience with all work defined in the scope of work.
B. For the Transportation Security Administration requirements that are security-sensitive in
nature, Ogden City reserves the right to conduct a criminal background check of each person
who will be providing services in response to this RFP. If requested, Concessionaire shall
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