Request for Proposal - Ogden City Constable and Security Services (Closes 06-03-2026)

OGDEN CITY CORPORATION
REQUEST FOR PROPOSAL
OGDEN CITY CONSTABLE & SECURITY SERVICES
Prepared by Tyler Plowman
Management Services, Justice Court
May 13, 2026

OGDEN CITY CORPORATION
REQUEST FOR PROPOSAL
OGDEN CITY CONSTABLE & SECURITY SERVICES
ADVERTISEMENT
Ogden City is accepting sealed proposals from qualified Proposers interested in providing the
following services -
Constable services for the Ogden City Justice Court
Security services for the Ogden City Municipal Building
Proposal packets are available and may be obtained by downloading from the Ogden City website
at https://www.ogdencity.gov/264/Purchasing.
Proposers are responsible for securing any and all addenda issued.
Sealed responses to this RFP shall be submitted to the Purchasing Office, c/o Municipal Building
Welcome Desk, 2549 Washington Blvd 2nd Floor, Ogden UT 84401 by June 3, 2026, no later
than 11 AM.
Proposers may submit a proposal for one or both categories. Ogden City reserves the right to award
contract independently for each category, to multiple vendors, or to a single vendor for both
categories, as deemed in the best interest of the City.
LATE PROPOSALS WILL NOT BE ACCEPTED.
Ogden City reserves the right to accept or reject any proposal as it best serves its convenience
and/or is found to be in the best interest of the City.
Ad Published: May 16, 2026
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OGDEN CITY CORPORATION
REQUEST FOR PROPOSAL
OGDEN CITY CONSTABLE & SECURITY SERVICES
I. INTRODUCTION
Ogden City is accepting sealed proposals from qualified Proposers interested in providing the
following services -
Constable services for the Ogden City Justice Court
Security services for the Ogden City Municipal Building
Goals/Objectives
It is anticipated that this RFP process will result in one OR may result in multiple
contract award depending on the proposals received related to the two services
referenced above.
The RFP document will become part of the final contract. The contract will be issued
for an initial term of three (3) years with two (2) options to extend one-year
renewals, upon mutual agreement.
II. SCOPE OF WORK or SPECIFICATIONS
A. Constable Services
Services included, but not limited to:
1. Service and arrest of criminal bench warrants;
2. Bailiff and security services for Ogden City Justice Court;
3. Prisoner transport services to and from Ogden City Justice Court;
4. Retrieve bail and paperwork from Weber County Jail each morning on a daily basis;
5. Coordination with court personnel;
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6. Ensuring all personnel meet applicable licensing, training, and background
requirements;
7. Other duties as assigned.
B. Security Services
Services included, but not limited to:
1. Providing trained security personnel for the Ogden City Municipal Building;
2. Monitoring entrances and screening visitors as appropriate;
3. Staffing a minimum of two security personnel on site during all required services
hours, with at least one individual who is a certified Peace Officer under Utah law; unless
otherwise approved by the City;
4. Maintain a safe and secure environment for staff and the public;
5. Responding to incidents, disturbances, and emergencies;
6. Coordinating with Ogden City personnel;
7. Providing written incident reports and documentation;
8. Ensuring all personnel meet applicable licensing, training, and background
requirements;
9. Other duties as assigned.
III. RESPONSE TO RFP
Ogden City is seeking proposals from providers capable of providing all the work
described in the Scope of Work, including attachments.
A. Each Proposal must include, as a minimum, the following information:
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1. Authorized Representative - Indicate name, address, email and telephone number of
the company submitting the proposal.
a. Include the name and contact information of the person designated as authorized to
contractually bind the offer.
2. Company Experience - A description of the firm's experience
a. Include company history with biographies and/or resumes for principal contacts,
listing experience in the areas covered in the Scope of Work.
b. Team Information - The names, association with the firm, experience and level of
participation of all individuals who would be directly working on the project.
3. Cost Proposal - A detailed breakdown of the proposed costs based on Scope of Work
a. Identify which service category is being proposed
i. Constable Services
ii. Security Services
4. Capability in fulfilling the contract if awarded
For Constable Services
a. Demonstrate that the proposer and all personnel who will provide constable
services are properly licensed, certified, and authorized to perform constable services
under applicable Utah law.
b. Provide documentation of current constable licensure, or eligibility to obtain
required licensure prior to entering into contract, including compliance with
applicable Utah statutory requirements and Ogden City ordinance requirements.
c. Demonstrate that personnel performing constable services meet all applicable
peace officer certification, training, background check, bonding, insurance, and
licensing requirements.
d. Identify any deputy constables or other personnel who would provide services
under the contract and describe their qualifications and roles. Acknowledgement of
Scope of Work requirements
a. Listing of available equipment to perform required services
b. Date which firm can begin providing the contracted services.
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c. Any additional information that may prove helpful in assessing firm's
qualifications.
For Security Services
a. Demonstrate that the proposer and all personnel who will provide security services
are properly licensed, certified, trained, and authorized to perform the proposed
security services under applicable Utah law and Ogden City requirements.
b. Demonstrate that personnel meet any applicable peace officer certification,
security licensing, training, background check, insurance, and other legal
requirements necessary for the services proposed.
b. Acknowledgement of Scope of Work requirements
c. Listing of available equipment to perform required services
d. Date which firm can begin providing the contracted services.
e. Any additional information that may prove helpful in assessing firm's
qualifications.
5. References - Provide list of at least three references; include project dates, scope,
summary of work performed, and contact information that can attest to the
qualifications of the firm or key individuals.
6. Evidence of Insurability - COI, Refer to Ogden City's insurance requirements
B. Proposals are to be no longer than 20 pages. Double-sided pages count as two pages
C. For City record-keeping purposes, please do not use spiral or wire binding methods. The
following methods will be accepted:
a. Submitted as loose leaf with binder clip
b. Submitted in a regular 3-ring binder
D. Proposals submitted to Ogden City are considered public records, unless protected within
Utah Code 63G-2-1.
IV. EVALUATION OF PROPOSALS
Proposals will be evaluated in accordance with the criteria listed below:
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A. Authorized Representative Information Pass or Fail
B. Evidence of Insurability Pass or Fail
C. List of Client References Pass or Fail
D. Responsiveness to the RFP requirements 30 Possible Points
E. Firm and Staff Qualifications 40 Possible Points
F. Cost / Fee proposal 30 Possible Points
A total of 100 possible points may be awarded to one proposal.
The selection committee will primarily be composed of City employees. On occasion,
consultants may be invited to participate in the review.
Note that proposals that are received after the deadline or not conforming to the RFP
requirements may be deemed non-responsive and eliminated. Each Proposer bears sole
responsibility for the items included or not included in the response submitted by that
Proposer.
All proposals in response to this RFP will be evaluated in a manner consistent with the
Ogden City policies and procedures. Ogden City reserves the right to disqualify any
proposal that includes significant deviations or exceptions to the terms, conditions and/or
specifications in this RFP. Ogden City reserves the right to disqualify a proposal due to
any late response, no response or missed deadline.
In the initial phase of the evaluation process, the selection committee will review all
responsive proposals in a cursory manner to eliminate from further consideration proposals
which in the judgment of the evaluation committee fail to offer sufficient and substantive
provisions to warrant further consideration. At the conclusion of this initial phase, finalist
proposals will be selected for detailed review and evaluation.
Ogden City may require an in-person presentation by a Proposer to supplement their
written proposal.
Being selected and entering into an agreement does not guarantee the Proposer will be
extended any specific amount of work.
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V. SUBMISSION OF PROPOSALS
A. Deadline: Sealed proposals are due by June 3, 2026, no later than 11 AM.
B. Submittal and Format
a. Copies: Submit four (4) complete, bound copies of your proposal in one
sealed envelope.
b. Envelope Labeling: Clearly indicate the firm's name and project / contract
title on the exterior of the envelope.
c. If using a courier, ensure that the outer packaging is labeled as above to
properly identify your submittal.
Submit to:
Ogden City Corporation
c/o Municipal Building Welcome Desk
ATTN: Purchasing Office
Ogden City Constable and Security Services RFP
2549 Washington Blvd. 2nd Floor
Ogden, UT 84401
LATE PROPOSALS WILL NOT BE ACCEPTED.
C. Delivery and Important Information
a. If the sealed proposal is submitted by mail or other delivery service, it must be
received prior to the submission deadline.
b. The sealed proposal may also be hand-carried to the Municipal Welcome Desk
located at the 2nd Floor at the same address.
c. No facsimile or email transmittals will be accepted.
d. It is the sole responsibility of those responding to this RFP to ensure that their
submittal is made to the correct location and in compliance with the stated date
and time.
e. City offices are closed on the weekends and observed holidays.
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VI. INSURANCE REQUIREMENTS
The successful Proposer shall procure and maintain for the duration of the contract the
required insurance against claims for injuries to persons or damages to property, which may
arise from or in connection with the performance of this agreement. The Contractor shall
pay the cost of such insurance.
A. The amount of insurance shall not be less than:
1. Commercial General Liability: Minimum of $3,000,000 commercial general
liability coverage with $1,000,000 for each occurrence. Policy to include
coverage for operations, contractual liability, personal injury liability,
products/completed operations liability, broad-form property damage (if
applicable) and independent contractor's liability (if applicable) written on an
occurrence form.
2. Business Automobile Liability: $1,000,000 combined single limit per
occurrence for bodily injury and property damage for owned, non-owned and
hired autos.
3.Workers' Compensation and Employer's Liability: Worker's
Compensation limits as required by the Labor Code of the State of Utah and
employer's liability with limits of $1,000,000 per accident.
B. Each insurance policy required by this Agreement shall contain the
following clauses:
1. "This insurance shall not be suspended, voided, canceled, reduced in
coverage or in limits except after thirty days prior written notice by certified
mail, return receipt requested, has been given to the Ogden City
Corporation".
2. "It is agreed that any insurance or self-insurance maintained by Ogden
City Corporation, its elected or appointed officials, employees, agents and
volunteers shall be excess of Contractor's insurance and shall not
contribute with insurance provided by this policy."
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C. Each insurance policy required by this Agreement, excepting policies for
Workers' Compensation, shall contain the following clause in a separate
endorsement:
1. "Ogden City Corporation, its elected and appointed officials, employees,
volunteers and agents are to be named as additional insureds in respect to
operations and activities of or on behalf of, the named insured as performed
under Agreement with Ogden City Corporation."
D. Insurance is to be placed with insurers acceptable to and approved by Ogden City
Corporation. Contractor's insurer must be authorized to do business in Utah at the
time the license is executed and throughout the time period the license is
maintained, unless otherwise agreed to in writing by Ogden City
Corporation. Failure to maintain or renew coverage or to provide evidence of
renewal will be treated as a material breach of contract.
E. City shall be furnished with original certificates of insurance and endorsements
effecting coverage required within, signed by a person authorized by that insurer
to bind coverage on its behalf. All certificates and endorsements are to be
received by Ogden City before work begins on the premises.
F. City reserves the right to require complete, certified copies of all required
insurance policies at any time.
G. Any deductibles or self-insured retentions must be declared to and approved by
the City. At the option of the City, either: the insurer shall reduce or eliminate
such deductibles or self-insured retentions as respect to the City, their elected and
appointed officials, employees, agents and volunteers; or Contractor shall provide
a financial guarantee satisfactory to the City guaranteeing payment of losses and
related investigations, claim administration and defense expenses.
H. Contractor shall include all of its contractors as insured under its policies or shall
furnish separate certificates and endorsements for each contractor. All coverages
for Contractor's contractors shall be subject to all of the requirements stated
herein.
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