Request for Proposal - Network Cabling Infrastructure-City Building

O F BUTLER

WILLIAM P. PAINTER, SARAH N. OMSTEAD MELINDA F. GALL
Accounts & Finance Controller City Clerk
LINDA L. GRAHAM-GREEK = THOMAS E. BRETH
LISA QUEBEDEAUX Treasurer City Solicitor
Public Safety
ROBERT S. O'NEILL JOHN E. EVANS
TROY D. DOUTHETT Chief of Police Zoning & Code Management Officer
Streets & Public Improvement CHRISTOPHER K. SWITALA - PATRICK McGUIRE
Chief of Fire Health Inspector

DANIEL G. HERR

Parks/Recreation & Public Property JOSEPH L. GRAY, P.E.

Municipal Engineer
ROBERT A. DANDOY
MAYOR
CITY OF BUTLER, PENNSYLVANIA

REQUEST FOR PROPOSAL (RFP)
Network Cabling Infrastructure - City Building

1. INTRODUCTION

The City of Butler ("City") is seeking proposals from qualified vendors to provide labor, materials,
and services for the installation of structured network cabling infrastructure at:

140 W. North Street

Butler, PA 16001

This project will support voice and data communications within the Mayor's Office and associated
areas.

2. PROJECT OBJECTIVE

The objective of this project is to design and install a reliable, standards-compliant Category 6
structured cabling system to support current and future network needs, including workstation
connectivity and centralized network termination.

3. SCOPE OF WORK
3.1 Horizontal Cabling
The selected vendor shall provide and install Category 6 plenum-rated cabling for voice and data
applications, including but not limited to:
* Installation of approximately:
o Eleven (11) two-port data outlets
o Ten (10) four-port data outlets
Alloutlets shall include:
o Faceplates
o Surface mount boxes (as required)
o Modular jacks
3.2 Network Termination
* Provide and install:
o One (1) 48-port Category 6 patch panel
o One (1) 24-port Category 6 patch panel
All cabling shall be terminated at designated MDF/IDF locations.
3.3 Patch Cords
e Provide patch cords for both:
co Rack-side connections
o Workstation connections
Patch cords shall be appropriately sized and labeled.

140 WEST NORTH STREET|BUTLER, PA 16001-5298]724.285.4124|FAx: 724.285.6880

DEPARTMENTS: POLICE 724.287.7743 FIRE 724.283.3100 STREETS 724.285.8440 PARKS 724.285.5488
WWW.CITYOFBUTLER.ORG

3.4 Cable Management & Pathways
Vendor shall provide all materials and labor necessary for proper cable routing and support,
including:
e J-hooks and supports
e Conduit and surface raceway (where required)
e Fire-rated pathways and penetrations
3.5 Firestopping & Compliance
e All penetrations through fire-rated walls and floors must be properly sealed to maintain fire
ratings.
3.6 Grounding & Bonding
e Provide grounding and bonding of network equipment and enclosures in accordance with
applicable standards.
3.7 Demolition of Existing Cabling
e Remove existing active low-voltage cabling back to source.
Removal of abandoned cabling may be required and should be addressed in the proposal
(may be subject to change order).
3.8 Testing & Certification
Test all installed cabling to industry standards.
* Provide documentation of test results.
e Labelall cabling, outlets, and patch panels.

4, PROJECT CONDITIONS
e Work will be performed in an occupied municipal building.
Vendor must coordinate with City personnel for access and scheduling.
Work is expected to be performed during standard business hours unless otherwise
approved.
The building environment is assumed to be typical office construction (e.g., drop ceilings,
drywall).

5. SUBMITTAL REQUIREMENTS
Vendors must submit the following:
5.1 Company Information
Company name and contact information
e Relevant experience with similar municipal or commercial projects
e References (minimum of three)
5.2 Technical Approach
e Description of installation methods
Equipment and materials to be used
e Project timeline
5.3 Pricing
Itemized cost breakdown including:
o Labor
o Materials
o Optional or contingency costs
5.4 Compliance
e Confirmation of compliance with applicable codes and standards
Proof of insurance

6. EVALUATION CRITERIA
Proposals will be evaluated based on:
e Experience and qualifications
e Technical approach and completeness
* Cost competitiveness
e References and past performance
e Ability to meet project timeline

7. TERMS AND CONDITIONS
e The City reserves the right to accept or reject any or all proposals.
e The City may request clarification or additional information.
Any changes in scope may result in a formal change order.
e Pricing should remain valid for a minimum of thirty (30) days.
Vendor must comply with all applicable local, state, and federal regulations.

8. PROJECT SCHEDULE
e RFP Release Date: April 24, 2026
Proposal Due Date: May 29, 2026
e Project Start: [To be determined]
* Project Completion: [To be determined]

9. CONTACT INFORMATION
All questions and proposal submissions should be directed to:

City of Butler
Melinda F Gall/City Clerk OfficeofCityClerk@cityofbutler.org
724-285-4124 x205

10. SITE VISIT (REQUIRED)
Asite visit will be scheduled to allow vendors to review existing conditions prior to submission.