Request for Proposal #02-26 Investment Management Services

VICTOR D. CRIST
CLERK OF THE CIRCUIT COURT & COMPTROLLER
HILLSBOROUGH COUNTY, FLORIDA
REQUEST FOR PROPOSAL
FOR
INVESTMENT MANAGEMENT SERVICES REQUEST FOR PROPOSAL (RFP)
NUMBER 02/26
June 8, 2026
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TABLE OF CONTENTS
PROPOSAL NUMBER 02/26
PAGE
PART I NOTICE - REQUEST FOR PROPOSAL 4
PART II INTRODUCTION 5
A. Objective 5
B. Definitions 6
C. Schedule 9
D. Instructions to Proposers 10
E. Standard Terms and Conditions of the Contract 15
F. Standard Terms and Conditions of the Proposal 30
G. Evaluation and Selection Criteria 31
PART III DETAILED SPECIFICATIONS 33
A. Introduction 33
B. Acronyms used with this Request for Proposal 34
C. Scope of Services/Minimum Services Required 35
PART IV PROPOSAL 37
A. Attachment 1: Proposal Submittals 38 & 42
B. Attachment 2: Proposal Conflict of Interest 38 & 43
C. Attachment 3: References 38 & 44
D. Attachment 4: Terminations/Rejections/Suits 38 & 45
E. Attachment 5: Deviations 39 & 46
F. Attachment 6: Audited Financial Statements 39 & 47
G. Attachment 7: Statement on Public Entity Crimes 39 & 48
H. Attachment 8: Equal Employment Opportunity Statement 39 & 50
I. Attachment 9: Business Information Affidavit and
Non-Resident Business Certification 39 & 51
J. Attachment 10: Indemnification and Insurance Requirements 40 & 53
K. Attachment 11: Electronic Copy 40 & 57
L. Attachment 12: Certification Regarding Debarment 40 & 58
M. Attachment 13: Certification Regarding Scrutinized Companies 40 & 60
N. Attachment 14: Foreign Country of Concern Attestation 40 & 61
O. Attachment 15: Human Trafficking Affidavit 40 & 62
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PAGE
P. Attachment 16: Net Proposal Pricing 40 & 63
Q. Attachment 17: Proposal Certification 41 & 64
PART V LETTER OF INTENT 65
PART VI AGREEMENT 66
PART VII STATEMENT OF NO PROPOSAL 86
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PART I - REQUEST FOR PROPOSAL NUMBER 02/26
NOTICE
VICTOR D. CRIST, CLERK OF THE CIRCUIT COURT & COMPTROLLER
HILLSBOROUGH COUNTY, FLORIDA, IS ACCEPTING
SEALED PROPOSALS
FOR INVESTMENT MANAGEMENT SERVICES
All Proposals must be delivered to the Clerk of the Circuit Court & Comptroller, Purchasing Department,
407 N East Street, Tampa, Florida, 33602 or mailed to the Clerk of the Circuit Court & Comptroller,
P.O. Box 1110, Tampa, Florida 33601, Attention: Purchasing Department, and received no later than
2:00 P.M. (Local Time), July 10, 2026.
Documents may be obtained at the above address. The Proposal opening will be at 601 E. Kennedy
Blvd., 13th Floor, Training Room A, Tampa, Florida 33602.
Pursuant to the Laws of Florida, a Proposal under this advertisement will also allow agencies such as
chartered municipalities, local public agencies, boards or other governmental authorities existing within
the State of Florida to purchase goods or services during the effective period of the contract under the
same terms and conditions as the awarded contract, including price.
ALL PROPOSALS MUST BE SEALED AND MARKED ON THE ENVELOPE: "SEALED PROPOSAL
FOR INVESTMENT MANAGEMENT SERVICES, REQUEST FOR PROPOSAL NUMBER 02/26".
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PART II - REQUEST FOR PROPOSAL NUMBER (02/26)
INTRODUCTION
A. OBJECTIVE
The Hillsborough County Clerk of Circuit Court & Comptroller is seeking proposals from qualified
investment management firms to provide professional fixed-income investment management services
for approximately $1.5 billion in short-term operating and reserve funds currently managed by the
Clerk's Office.
The selected firm(s) will be expected to provide investment management services in accordance with
Section 218.415, Florida Statutes; the Clerk's Investment Policy; applicable bond covenants;
governmental accounting and reporting standards; and any additional requirements established by the
Clerk.
The Clerk's primary investment objectives, in order of priority, are: (1) Preservation of principal, (2)
Liquidity, and (3) Yield consistent with statutory and policy constraints.
The Clerk of the Circuit Court & Comptroller of Hillsborough County, Florida, will select the Firm or
Firms determined to have submitted the most Responsive and Responsible Proposal, based upon
selection criteria, to enter contract negotiations. This does not mean that all aspects of the selected
Proposal are acceptable to the Clerk, and the Clerk reserves the right to modify or reject terms and
conditions proposed by the successful Firm or Firms as deemed necessary to ensure the satisfactory
procurement of Investment Management Services. It is the Clerk's intent to contract Investment
Management Services from one or more Proposer; however, the Clerk reserves the right to enter into
additional Agreements for like services with other Firms. Selection of a Proposal constitutes a
commitment by the Clerk to enter into negotiations with the Proposer for the purpose of attempting to
execute an Agreement satisfactory to both parties.
Nothing in this section replaces or supersedes anything in the Request for Proposal documents, and
Proposers are cautioned not to rely on this section as a substitute for reading and complying with the
Request for Proposal documents.
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B. DEFINITIONS
The Clerk adopts the definitions contained in s. 60A-1.001, Florida Administrative Code, which shall
apply to this Contract. The following additional terms are also defined:
1. Addendum/Addenda
Additional instructions or terms and conditions issued in writing by the Clerk prior to
selecting a final Proposal.
2. Agreement
The enforceable Agreement that results from a successful solicitation or procurement.
The parties to the Contract will be the Clerk and Contractor.
3. Attachments
Documents included in the Request for Proposal to be completed by the Proposer and
returned as the Investment Management Services Proposal.
4. Bonds
Instruments of security furnished by the Proposer and his surety in accordance with the
Proposal documents, if required.
5. Clerk of the Circuit Court & Comptroller of Hillsborough County, Florida
VICTOR D. CRIST, Clerk of the Circuit Court & Comptroller for Hillsborough County,
Florida, a constitutional officer of Florida, sometimes referred to as the Clerk.
6. Confidential Information
Confidential Information of the Clerk includes any information deemed confidential under
Florida Statutes. Confidential Information does not include information that: (i) is or
becomes known to the public without fault or breach of the Recipient; (ii) Disclosure
regularly discloses to third parties without restriction on disclosure; (iii) Recipient obtains
from a third party without restriction on disclosure and without breach of a non-disclosure
obligation; (iv) is independently developed by Recipient without restriction pursuant to
judicial action or government regulation.
7. Contract(s)
Sometimes referred to as an Agreement(s), see Item 2 above.
8. Day
One (1) consecutive period of twenty-four (24) hours or one (1) calendar day when used
in the Proposal documents.
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9. Disclosure
The party providing Confidential Information to the Recipient.
10. Firm/Proposer/Contractor
An organization qualified and capable of providing the requested product(s) or service(s)
in accordance with this Request for Proposal.
11. Fiscal Year
October 1 through September 30.
12. Letter of Intent
Letter to inform the Clerk of a Firm's intent to submit a Proposal (see PART V).
13. Negotiations
The discussions subsequent to the selection of a Proposal between authorized
representatives of the Clerk and the successful Firm.
14. Product
Any deliverable under the Contract, which may include goods or commodities,
equipment, technology hardware, technology software including licenses, technology,
connectivity to facilities such as fiber optic runs and services including professional
services.
15. Proposal (sometimes referred to as Proposal)
Documents to be completed and submitted with all required Attachments, in accordance
with this Request for Proposal (see PART IV).
16. Recipient
The party receiving Confidential Information from the discloser.
17. Request for Proposal (RFP)
The solicitation of Proposals from Firms by the Clerk, as described in this document.
18. Responsible Proposal
A Proposal indicating past performance, business and financial capabilities are such that
the Firm would be judged by appropriate authority to be capable of satisfying the
Request for Proposal.
19. Responsive Proposal
A Proposal which appears capable of satisfying the Specifications and terms and
conditions set out in this Request for Proposal.
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20. Samples
Informational items included by the Proposer intended to support the Proposal and are
so labeled.
21. Specifications
The general conditions, special instructions and technical requirements as described in
this Request for Proposal.
22. Surety
Any corporation that guarantees or insures the Contractor's performance against loss,
damage or default.
23. Term Contract
A Contract with an indefinite quantity to furnish goods or services during a specific
period.
24. Selection Advisory Committee
The Clerk may establish a committee where members are comprised of community
stakeholders to review the Proposals, and rankings determined by the Evaluation
Committee.
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C. SCHEDULE
1. Letter of Intent
Should be completed and returned by Friday, June 22, 2026.
2. Proposal Questions
Written inquiries will be accepted beginning Monday, June 23, 2026, through 5:00 PM
(Local Time), Friday, June 30, 2026. Responses will be issued via formal Addendum to
all Firms that have submitted a Letter of Intent by Monday, July 1, 2026.
3. Proposal Deadline
All Proposals must be received by 2:00 P.M.(Local Time), Friday, July 10, 2026.
4. Proposal Opening
2:15 P.M (Local Time), Friday, July 10, 2026
5. Proposal Selection
Within (30) days of Proposal opening.
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D. INSTRUCTIONS TO PROPOSERS
1. Letter of Intent
The Letter of Intent should be completed and returned no later than Friday, June 22,
2026, by each Firm in receipt of this Request for Proposal intending to submit a
Proposal. Letters of Intent may be emailed to Clerk of the Circuit Court & Comptroller,
Purchasing Department at purchase@hillsclerk.com. Clerk will use information in the
Letter of Intent to issue Request for Proposal Addenda and other announcements as
may be required.
2. Proposal Document Compliance
The Proposer is solely responsible for reading and completely understanding the
Request for Proposal documents.
3. Proposal Questions
a. General
Each Firm submitting a Proposal shall examine the Request for Proposal and
Attachments and shall judge all matters relating to the adequacy and accuracy of
such documents.
b. Technical/Clarification/Interpretation
Firms should submit written technical inquiries or inquiries concerning
clarification or interpretation to:
Clerk of the Circuit Court & Comptroller
Attention: Purchasing
P.O. Box 1110
Tampa, Florida 33601
E-Mail: purchase@hillsclerk.com
Firms experiencing technical difficulties with the Request for Proposal documents should
submit written inquiries no later than 5:00 P.M. (Local Time), Monday, June 22, 2026,
which coincides with the Letter of Intent deadline. All other written inquiries will be
accepted beginning Tuesday, June 23, 2026, through 5:00 P.M. (Local Time), Monday,
June 30, 2026. The Clerk will compile all submitted questions and issue responses via a
formal Compiled Proposer Questions Addendum distributed to all Firms that have
submitted a Letter of Intent by Wednesday, July 1, 2026. The Clerk will only be
responsible for interpretations provided in writing through this process. Questions
submitted after June 30, 2026, will not be answered.
4. Marking Proposal Envelope
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