Request for Proposal: Integrated Pest Management

MIDLAND PUBLIC SCHOOLS
MIDLAND, MICHIGAN
INVITATION TO BID
Proposal: Integrated Pest Management
Due Date and Place: April 24, 2026 Attn: Michael Moeggenberg
2:00 p.m. Midland Public Schools
600 E. Carpenter Street
Midland, MI 48640
Inquiries: Michael Moeggenberg
Director of Facilities and Operations
Phone: 989-923-5035
Taxes: Prices quoted should exclude State and Federal taxes.
Withdrawal: No proposal may be withdrawn for a period of ninety (90) days after
public opening.
Right to Reject: We reserve the right to accept or reject your proposal, waive any
irregularities therein, and to award the contract to other than the low
bidder in the best interest of Midland Public Schools.
The district reserves the right to accept a vendor's offer to provide
services for subsequent years following a successful bidding procedure, if
services have been satisfactory and prices do not increase. Requests by
competitive vendors to re-open bidding will be accepted by the district
after one year, but not effective before the conclusion of the latest
contract.
Bid Duration: To remain in effect through June 30, 2029. We reserve the right to
extend the bid provided price remains stable.
NOTE: BIDDER MUST USE THE BID DOCUMENT PROPOSAL FORMS
FURNISHED BY THE MIDLAND PUBLIC SCHOOLS, AS NONE OTHER
WILL BE ACCEPTED.

Mandatory Pre-Bid: There will be a mandatory pre-bid meeting on April 13, 2026, 10:00am
811 George St. Midland Mi, 48640. Building maps will sent to contractors
at this time. Please enter through the entrance labeled Transportation
Public Entrance. Contractor holding current contract will not be required
to attend.
Bid Procedures: It shall be the bidder's responsibility to read this entire document, review
all enclosures and attachments, and comply with all requirements
specified within.
Bids received after the scheduled opening time will not be accepted and
will be returned to the bidder unopened.
Telephonic or faxed bids will not be accepted.
Proposals must be submitted in a sealed envelope labeled "Integrate Pest
Management" by the time and date due. To ensure confidentiality of
proposals, faxed or e-mailed proposals will not be accepted.
Proposals will be dated, stamped/signed in the Maintenance Department
Office in order to be considered. Normal business hours are 7:00 a.m. to
3:30 p.m., Monday through Friday.
Proposals received after the due date (April 24, 2026 at 2:00p.m.) will be
returned unopened.
Bidders assume the risk of any delay in the mail or in the handling of the
mail by employees of the school district. Whether sent by mail or by
means of personal delivery, the bidder assumes responsibility for having
the bid deposited on time at the place specified. Vendors are strongly
encouraged to submit proposals before the due date to avoid the
possibility of missing the due date because of unforeseen circumstances.
The Contractor will provide the District with insurance certificates before
the Contractor begins providing services and annually thereafter. These
certificates of insurance shall be submitted to the District's Maintenance
Department.
Please retain one copy of the bid forms for your records and return the
other to Midland Public Schools.

MIDLAND PUBLIC SCHOOLS
MIDLAND, MICHIGAN
INTEGRATED PEST MANAGEMENT
Midland Public Schools is requesting bids for an Integrated Pest Management program. Integrated
Pest Management (IPM) is a pest management strategy that focuses on long-term prevention or
suppression of pest problems with minimum impact on human health and environment. The Michigan
Pesticide Control Act, as outlined in P.A. 171 and Regulations 636 and 637 now require all schools to
adopt such a program. Midland Public Schools adopted this policy on June 12, 1995.
A site inspection may be conducted after the pre-bid meeting. If you plan to inspect the buildings,
arrangements must be made ahead of time by calling Michael Moeggenberg, 989-923-5035. A building
list will be issued at the pre-bid meeting.
MINIMUM SPECIFICATIONS FOR IPM SERVICES
Services are to be bid according to the following minimum specifications. Indicate your compliance with
or variance from specifications in the space provided at the right. Failure to comply with these
minimum specifications may disqualify your bid.
1. Inspect all buildings prior to bid. _______________________
(Present service provider is not required to inspect)
2. Perform monthly building inspections and provide a schedule for
the monthly building inspections. _______________________
(Up to Thirty Service Calls included as part of contract, not billed separately.)
3. Check the incident log in the main office during each visit.___________________
4. 24-hour turn around time on service call. (Up to thirty service
calls per year included in contract pricing.) ____________________
5. Meet all requirements as outlined in PA 171. ____________________
6. Provide Midland Public Schools with SDS and current
Certificate of Liability Insurance. ____________________
7. 3-year contract to be reviewed annually. ____________________
8. Provide monthly billing. ____________________
(Note any discounts for district to pay for the year upfront)
9. Provide phone number and contact person responsible for
Midland Public Schools account. ____________________
10. Technician providing monthly service will report to main office

before inspecting building. Identification will be required. ____________________
11. If required, pesticides will be applied according to all safety
guidelines and signs will be posted indicating application. ____________________
12. At no time will pesticides be applied while students are in attendance.____________________
13. A copy of the inspection report will be provided to the main office. ____________________
14. Building administrator must be notified before applying any pesticides____________________
(Some parents have requested to be notified prior to any application of pesticides.)
Terms:
____________________________________________________________________________
Remarks:
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
Company: ____________________________________
Signature:_____________________________________
Address: _____________________________________
Date: ______________________________
City/State: _____________________________________
Phone: _____________________________
Email: _____________________________
Contractor Pricing
Year 1 Over Thirty Service Charge Pay Upfront Savings
_______ _________ __________
Year 2 Over Thirty Service Charge Pay Upfront Savings
_______ _________ __________
Year 3 Over Thirty Service Charge Pay Upfront Savings

_______ _________ __________
MIDLAND PUBLIC SCHOOLS
Building Address Telephone
Adams Elementary School 1005 Adams Drive 989-923-6049
Midland, MI 48642
Carpenter Pre-Primary School 1407 W. Carpenter St. 989-923-6529
Midland, MI 48640
Chestnut Hill Elementary School 3900 Chestnut Hill Dr. 989-923-6649
Midland, MI 48640
Plymouth Elementary School 1105 E. Sugnet 989-923-7665
Midland, MI 48640
Siebert Elementary School 5700 Siebert St. 989-923-7629
Midland, MI 48640
Woodcrest Elementary School 5500 Drake St. 989-923-7849
Midland, MI 48640
MIDLAND PUBLIC SCHOOLS
Building Address Telephone
Jefferson Middle School 800 W. Chapel Ln. 989-923-5899
Midland, MI 48640
Northeast Middle School 1305 E. Sugnet 989-923-5785
Midland, MI 48642
Central Park Elementary/Auditorium 305 E. Reardon. 989-923-6836
Midland, MI 48640
H. H. Dow High School 3901 N. Saginaw Rd. 989-923-5399
Midland, MI 48640
Midland High School 1301 Eastlawn Dr. 989-923-5199
Midland, MI 48640
Administration Center Campus
Bus Garage, Warehouse,Grounds 600 E. Carpenter St. 989-923-5035
Midland, MI 48640
Fast Ice Drive Building
215 Fast Ice Drive 989-923-5035
Midland, MI 48642

Affidavit of Bidder -Familial Relationships Form
The undersigned, the owner or authorized officer of ________________________ (the "Bidder"),
pursuant to the familial disclosure requirement provided in the __________________________ (the
"School District") advertisement for construction bids, hereby represent and warrant, except as provided
below, that no familial relationships exist between the bidder(s) or any employee of
_________________________________, and any member of the Board of Education of the School
District or the Superintendent of the School District.
List any Familial Relationships:
BIDDER: ___________________________
By: ___________________________
Its: ___________________________
STATE OF MICHIGAN )
)ss.
COUNTY OF ____________ )
This instrument was acknowledged before me on the _____ day of ____________, 2026, by
__________________________.
_______________________________________
, Notary Public
______________ County, Michigan
My Commission Expires:___________
Acting in the County of :___________

. Iran Economic Sanctions Act Certification
I am the ____________ (insert title) of _________________________ (insert bidder
company name), or I am bidding in my individual capacity ("Bidder"), with authority to submit a binding bid
for the provision of pest management services to Midland Public Schools. I have personal knowledge of the
matters described in this Certification, and I am familiar with the Iran Economic Sanctions Act, MCL
129.311, et seq. ("Act"). I am fully aware that the school district will rely on my representations in
evaluating bids.
I certify that Bidder is not an Iran-linked business, as that term is defined in the Act. I understand
that submission of a false certification may result in contract termination, ineligibility to bid for three (3)
years, and a civil penalty of $250,000 or twice the bid amount, whichever is greater, plus related
investigation and legal costs.

Affidavit of Bidder-Compliance with School Safety Initiative Legislation
The undersigned, the owner or authorized officer of _____________________________(the "Bidder"),
certifies to Midland Public Schools (the "School District"), that any and all persons who will work
directly or indirectly for the Bidder, including, but not limited to, Bidder's employees, agents, vendors,
subcontractors or consultants, and who will work at or on any School District property, shall at all times
be in compliance with MCL 380.1230, 380.1230a, 380.1230c, 380.1230d, and 380.1230g and have not
been convicted of any "listed offenses".1 The Bidder further warrants and represents that all persons
who will work directly or indirectly for the Bidder, including, but not limited to, Bidder's employees,
agents, vendors, subcontractors or consultants, and who will work at or on any School District property,
shall at all times be in compliance with MCL 380.1230, 380.1230a, 380.1230c, 380.1230d, and
380.1230g. In this regard, Bidder agrees, without limitation, to report within 3 business days to the
School District when any such person is charged with a crime listed in Section 1535a(1) of the Revised
School Code2 or a substantially similar law, and to immediately report to the School District if that
person is subsequently convicted, plead guilty or plead no contest to that crime.
BIDDER: ___________________________
By: __________________________
Its: __________________________

Business Reference Form
Bidder:_______________________________________________________________
The bidder must provide 6 business references.
Reference name: __________________________________Contact:_____________________
Address: ____________________________________________________________________
Phone#: ___________________________________Fax#: _____________________________
Email address: ________________________________________________________________
Description and date(s) of services provided:
Reference name:_____________________________________ Contact:__________________
Address: ____________________________________________________________________
Phone#: ___________________________________Fax#: _____________________________
Email address: ________________________________________________________________
Description and date(s) of services provided:
Reference name:_____________________________________ Contact:__________________
Address: ____________________________________________________________________
Phone#: ___________________________________Fax#: _____________________________
Email address: ________________________________________________________________
Description and date(s) of services provided:
Reference name:_____________________________________ Contact:_________________
Address: ___________________________________________________________________
Phone#: ___________________________________Fax#: ____________________________
Email address: _______________________________________________________________
Description and date(s) of services provided:
Reference name:_____________________________________ Contact:_________________
Address: ___________________________________________________________________
Phone#: ___________________________________Fax#: ____________________________
Email address: _______________________________________________________________
Description and date(s) of services provided:
Reference name:_____________________________________ Contact:_________________
Address: ___________________________________________________________________
Phone#: ___________________________________Fax#: ____________________________
Email address: _______________________________________________________________
Description and date(s) of services provided: