Request for Proposal - Housing First Flooring Replacement

I. Solicitation

Tanana Chiefs Conference (TCC) is soliciting bids from qualified contractors for a floor replacement project at the Housing First Facility located at 1521 South Cushman Street, Fairbanks, Alaska.

Registration / Questions:

Each IDIQ contractor must declare their intent to propose on this project by May 29, 2026 via email to
Project Manager Jeffry Coghill at jeffry.coghill@tananachiefs.org .

Please include firm name, address, telephone number, email address, and name of contact person.

Site Visit:

A non-mandatory site visit will be held at 10:00 AM on June 4, 2026 on site.

Written Questions and Addenda Publication:

All questions must be submitted in writing to
jeffry.coghill@tananachiefs.org
on or before June 11, 2026, by 2:00 PM Alaska Time (AKT).

Bid Submission Deadline:

Bids must be received by email no later than
June 19, 2026, at 2:00 PM Alaska Time (AKT), sent to
jeffry.coghill@tananachiefs.org .

Bids received after the time announced will not be considered, unless otherwise determined by TCC.

Additional Bid Submission Details:

• Only emailed electronic bids will be accepted. A delivery and read receipt is recommended.
• Bids will not be opened publicly.
• Faxed bids will not be accepted.

II. Project Overview

Tanana Chiefs Conference is a non-profit Tribal Organization that provides health services, education, training,
and workforce development opportunities to more than 10,000 Alaska Natives located in 42 villages throughout Interior Alaska.

Project Team:

• Owner: Tanana Chiefs Conference
• Project Manager: Jeffry Coghill, jeffry.coghill@tananachiefs.org

Project Delivery:

Method: Design-Bid-Build

III. Scope of Work

Each bidder shall thoroughly examine the work area and be familiar with the contract documents. The failure or neglect of a bidder to receive or examine any contract document, or any part thereof, shall in no way relieve it from any obligations with respect to its bid or to the contract. No claim for additional compensation shall be allowed which is based upon a lack of knowledge of any contract document.

The scope of work includes the following activities:

A. Demolition: Reference Appendix B #1 for site-specific drawings and demolition parameters.

B. New Construction: Reference Appendix B #2 for site-specific drawings and specified replacement flooring and cove base.

C. Inspections: A substantial completion inspection shall be carried out by TCC at the approval of the TCC Project Manager, with 5 days’ notice from the Contractor.

D. Work Plan & Schedule: Immediately after the Notice of Intent to Award, the Contractor is responsible for developing and submitting a formal Work Plan & Schedule based on procurement of the required materials and phasing of the project. Contractor shall also submit product data for approval for all products incorporated into the work. The Work Plan & Schedule will be used by TCC to notify building users of upcoming activities and coordination. The Contractor will provide 2-week look ahead schedules as work progresses and update the document weekly during construction activities. The Work Plan & Schedule shall be submitted to TCC for review within seven working days of the NOITA.

E. Close-Out: Contractor will provide as-built drawings denoting variation from design, O&M data as applicable to equipment, and any on-site owner training required to operate and maintain the equipment safely and effectively.