Request for Proposal, FS Milk Supply 2026-27

Administration Offices
3115 Pole Line Road
Pocatello, Idaho
REQUEST FOR PROPOSAL
S P E C I F I C A T I O N S
MILK SUPPLY
2026-2027
BIDS WITH CONDITIONS WILL NOT BE ACCEPTED
Proposals Due:
April 9, 2026
4:00 PM
Bid Opening:
April 10, 2026
10:30 AM
2026-2027 Food Service Milk Supply
Bid Proposal, Page 1

REQUEST FOR PROPOSAL
FOOD SERVICE
MILK SUPPLY 2026-2027
Proposals for Food Service, Milk Supply Items for the 2026-2027 school year will be received by a
representative of the Board of Trustees of Pocatello/Chubbuck School District No.25, Bannock County,
Idaho, at 3115 Pole Line Road, Pocatello, Idaho 83201, until 10:30 AM on April 10, 2026.
Bids not delivered by vendors at the time of bid opening must be received in mail no later than 4:00 PM
on April 9, 2026, the day before the bid opening.
Specifications or additional details, (including bid forms), may be secured at 3115 Pole Line Road,
Pocatello, Idaho, 83201. All bids must be on the forms furnished, all blank spaces filled in, and signed with
the name and address of the Bidder. No unqualified bids will be read.
The Board of Trustees reserves the right to reject any or all bids or to waive any informalities, or to accept
the bid or bids deemed best for Pocatello/Chubbuck School District No. 25, Bannock County, Pocatello,
Idaho.
Renae Johnson, Clerk
Pocatello/Chubbuck School District No. 25
To be published on the dates of:
March 17, 2026
March 24, 2026
IDAHO STATE JOURNAL
2026-2027 Food Service Milk Supply
Bid Proposal, Page 2

GENERAL CONDITIONS
CONDITIONS OF CONTRACT:
Notices, conditions and specifications issued incident to the proposal to purchase milk supply, described
herein, together with the purchase policies of Pocatello/Chubbuck School District No. 25, are on file for
examination in the Office of the Director of Business Operations, shall form a part of the contract
conditions.
NATURE OF CONTRACT:
Specifications are technical for purposes of establishing high standards of line item material purchasing.
Bidders shall indicate the manufacturer's brand names where specified in their proposals. All items bid
or under contract stipulate there is no guarantee, promise or commitment to any quantity estimated or
service to be rendered other than materials, supplies, equipment or labor authorized by direct orders.
Contracts for purchase will be put into effect by means of a purchase order executed by the Director of
Business Operations after tabulations are compiled and approval is made by the Board of Trustees.
Contracts will be for the period July 1, 2026 through June 30, 2027. Summer delivery will be required
for the summer lunch program.
The bidder who is awarded the bid may, at his option, subcontract to other suppliers as he deems
necessary. All billing for all products awarded by this bid must be a single monthly billing from the bidder
who is awarded the bid. The successful bidder will be responsible for all actions of his subcontractor.
The Buy American provision was added to the National School Lunch Act (NSLA) by Section 104(d) of the
William F. Goodling Child Nutrition Reauthorization Act of 1998 (Public Law 105-336). Section 12(n) to
the NSLA (42 USC 1760(n)), requiring school food authorities (SFAs) to purchase, to the maximum extent
practicable, domestic commodity or product.
The Buy American provision (7 CFR Part 210.21(d)) is one of the procurement standards SFAs must comply
with when purchasing commercial food products served in the school meals programs.
Where domestic products subject to the Buy American Provisions are awarded but the awarded bidder
seeks to supply non-domestic product, the vendor must seek preauthorization from Pocatello/Chubbuck
School District No. 25 Food Services for such items, including an explanation supporting the change of
product. The District reserves the right to research all such requires and approve or refuse the
application for alternative products, and to seek Provision-compliant supply otherwise. Awarded
bidders who fail to perform under the supply agreement as stipulated under Buy American
requirements, shall be considered in default of the agreement and subject to penalties under default
rules as specified herein.
2026-2027 Food Service Milk Supply
Bid Proposal, Page 3

QUALITY OF MATERIALS:
It is specifically understood that products offered at the time of bidding shall be equal to State and Federal
Lunch requirements. Substitutions or major alterations must be indicated upon the proposal sheet at the
time of bid submission.
All pricing will be priced to the unit of measurement specified herein or the bid will not be considered.
SAMPLES must be submitted with the name of Company origin and/or Broker/Manufacturer origin
clearly marked on all samples for proper consideration. For best consideration, samples should be
submitted by April 3, 2026.
DISTRICT REPRESENTATIVE:
Refer all questions to Heather Canfield, Food Service Coordinator/Purchaser at (208) 235-3256 or e-mail
at: canfiehe@sd25.us. Contact with other district staff, Board of Trustees, or Administration will be by
written permission only.
RESPONSIBILITY OF VENDOR:
Vendor must supply references as to service provided other institutions or must have a satisfactory
record as a previous supplier to Pocatello/Chubbuck School District No. 25.
Each contractor shall be responsible for the delivery of materials of such quality and in quantities as is
specified. The bidder shall submit his bid on the proposal form furnished and shall plainly mark on the
envelope:
"BID - MILK SUPPLY"
TO BE OPENED ON APRIL 10, 2026 AT 10:30 AM
Bids not delivered by Vendors at time of bid opening must be received by mail or in office no later than
4:00 PM on April 9, 2026, the last working day before the bid opening to ensure receipt prior to formal
bid opening.
VENDOR MUST HAVE A REFRIGERATED WAREHOUSE FACILITY WITHIN A FIFTEEN (15) MILE RADIUS OF
POCATELLO. THIS WILL BE NECESSARY TO PROVIDE EMERGENCY DELIVERIES TO SCHOOLS, REPLACE
SPOILAGE, AND MAKE UP SHORTAGES.
The vendor shall be responsible for net revenues lost due to the inability to serve or sell milk that does
not meet Idaho Environmental Health or Weights and Measures specifications for quality,
wholesomeness, weight, or measure which results in meals and are non-reimbursable and cannot be
claimed for federal reimbursement or sold as ala carte. As an option, the vendor may replace the defective
milk with milk that meets the State Standards before meal service begins so revenues are not lost to the
Child Nutrition Program.
CONDITIONAL BIDS OR BIDS WITH STIPULATIONS WILL NOT BE ACCEPTED.
2026-2027 Food Service Milk Supply
Bid Proposal, Page 4

DELIVERY and APPROXIMATE MILK CONSUMPTION
The vendor shall be responsible for the delivery to the schools of the products of such quality and in
quantities as specified.
Approximate DAILY Usage of Half Pints:
FAT FREE FLAVORED SCHOOL
SCHOOL NAME WHITE/ 1% WHITE/ FF
MILK TOTALS
CHOC STRBRY
Century High School 338 315 63 14 403
Highland High School 504 540 86 23 631
Pocatello High School 293 225 45 9 313
New Horizon Center 50 72 13 4 77
Alameda Middle School 315 203 203 11 472
Franklin Middle School 346 216 173 14 468
Hawthorne Middle School 259 288 97 8 379
Irving Middle School 329 346 133 11 481
Sub-total (Secondary) 2432 2204 813 93 3223
Chubbuck Elementary 259 270 32 5 302
Edahow Elementary 113 72 23 1 116
Ellis Elementary 621 540 95 25 700
Gate City Elementary 180 162 23 14 207
Greenacres Elementary 225 135 45 9 234
Indian Hills Elementary 270 270 113 32 414
Jefferson Elementary 345 216 59 11 351
Lewis&Clark Elementary 338 338 68 27 432
Lincoln Head Start 0 0 349 16 365
Syringa Elementary 270 315 45 23 360
Tendoy Elementary 176 144 45 23 227
Tyhee Elementary 293 270 72 5 359
Wilcox Elementary 680 518 101 36 736
Central Kitchen -
27 45 20 3 95
School Year
Subtotal
3795 3295 1088 229 4898
(Elementary & CK)
Total---school year 6227 5499 1901 321 8121
Central Kitchen - Summer 2200 0 500 0 2700
Delivery will be accepted on an "as needed" basis, according to orders placed by the School Food Service
Purchaser. No drop shipments will be accepted. All proposals must include the F.O.B. cost of the
transportation to the Pocatello/Chubbuck School District No. 25 locations, Pocatello, Idaho.
PAYMENTS:
2026-2027 Food Service Milk Supply
Bid Proposal, Page 5

Prices must remain firm as quoted by supplier until quantity awarded is received. Application for payment
on or before the 25th of the month, shall be paid by the 15th of the following month. Application for
payment dated after the 25th of the month, shall be paid within 30 days of the following month.
OBJECTIONS:
Written objections to specifications or bid procedures must be received by the clerk, secretary, or other
authorized official of the District at least one (1) business day before the date and time upon which bids
are scheduled to be received, per Idaho Code Section 68-2806(c).
EVALUATION CRITERIA:
Vendor selection on this project will be evaluated based on the following:
1) Price
2) Vendor reputation for providing quality materials on a timely basis.
3) Vendor who best meets the specified item as listed will be given priority in bidding a specific
item.
4) Multiple vendors may be awarded individual products when it serves in the best interest of
the District.
The contract will be awarded to the lowest responsive and responsible bidder or bid/offer most
advantageous to the District with price and other factors considered.
REMINDER:
1. Samples must be submitted with name of company origin before bid opening when any substitution
of specified brand name or name or number is made on bid or the bid will not be accepted. For best
consideration, samples should be submitted by April 3, 2026.
2. All substitutions must be pre-approved by the Food Service Coordinator before product is shipped.
3. There is no current conflict of interest with School District employees and shall not be going forward
with regard to manufacturers, vendors, or representatives of such entities.
4. Any or all items subject to individual market price valuation may be accepted or rejected at the
District's discretion. A 30-day notice is to be given to the School Food Coordinator.
5. The School Food Coordinator retains the right of refusal of products due to damage, insufficient use-
by dates, non-approved substitutions or major alterations of items.
6. Keep in mind that there would be no service when there is no school, i.e. holiday's, teacher in-service
days, etc. The district calendar is available by logging onto http://sd25.us
USDA Nondiscrimination Statement
2026-2027 Food Service Milk Supply
Bid Proposal, Page 6

In accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights
regulations and policies, the USDA, its Agencies, offices, and employees, and institutions
participating in or administering USDA programs are prohibited from discriminating based on
race, color, national origin, religion, sex, disability, age, marital status, family/parental status,
income derived from a public assistance program, political beliefs, or reprisal or retaliation for
prior civil rights activity, in any program or activity conducted or funded by USDA (not all bases
apply to all programs). Remedies and complaint filing deadlines vary by program or incident.
Persons with disabilities who require alternative means of communication for program
information (e.g., Braille, large print, audiotape, American Sign Language, etc.) should contact
the State or local Agency that administers the program or contact USDA through the
Telecommunications Relay Service at 711 (voice and TTY). Additionally, program information
may be made available in languages other than English.
To file a program discrimination complaint, complete the USDA Program Discrimination
Complaint Form, AD-3027, found online at How to File a Program Discrimination Complaint and
at any USDA office or write a letter addressed to USDA and provide in the letter all of the
information requested in the form. To request a copy of the complaint form, call (866) 632-
9992. Submit your completed form or letter to USDA by: (1) mail: U.S. Department of
Agriculture, Office of the Assistant Secretary for Civil Rights, 1400 Independence Avenue, SW,
Mail Stop 9410, Washington, D.C. 20250-9410; (2) fax: (202) 690-7442; or (3) email:
program.intake@usda.gov.
USDA is an equal opportunity provider, employer, and lender.
BID RESPONSE SHEET
2026-2027 Food Service Milk Supply
Bid Proposal, Page 7

2026-2027 MILK SUPPLY
Board of Trustees
Pocatello/Chubbuck School District No. 25 Date:
3115 Pole Line Road
Pocatello, ID 83201
We, the undersigned, propose to provide various items in connection with Milk Supply Items under the
supervision of the Food Service Coordinator and the Director of Business Operations, for the sums
attached hereto:
SPECIFICATIONS MUST BE SUBMITTED AT THE BID OPENING WHEN ANY SUBSTITUTION IS MADE, OR THE
BID WILL BE CONSIDERED NON-RESPONSIVE.
Delivery will be accepted on an "as needed" basis, according to orders placed by the School Food Service
Purchaser. No drop shipments will be accepted. All proposals must include the F.O.B. cost of the
transportation to the Pocatello/Chubbuck School District No. 25 locations, Pocatello, Idaho.
The Board of Trustees reserves the right to reject any/or all bids or to waive any informalities, or to
accept the bid or bids deemed best for Pocatello/Chubbuck School District No. 25, Bannock County,
Pocatello, Idaho.
BID PRICE FOR HALF-PINTS
PRICE PER HALF PINT PAPER PRICE PER HALF PINT PLASTIC
PRODUCT
CARTONS BOTTLES
Skim (Fat Free)
Grade A 1% Low Fat White
(Less Than 1% Butter Fat)
Chocolate Milk (MUST BE SKIM)
Strawberry Milk (MUST BE SKIM,
available monthly)
2026-2027 Food Service Milk Supply
Bid Proposal, Page 8

BID PRICE FOR OTHER DAIRY PRODUCTS
PRODUCT PRICE PER CASE PRICE PER UNIT
Half & Half Single-Serve Cups
180 - 3/8oz
Flavored Creamers, Single-Serve
Cups
288 - 7/16oz
Grade A 1% Low Fat White Milk
1 Gallon
Sour Cream - Low Fat
5 lb
Cottage Cheese - Low Fat
5 lb
The Federal Market Order Price will affect your bid in what manner, if any?
Respectfully submitted,
- Attached is Bidder Certification Form.
Company Name Authorized Signature / Date
Address Title
City, State, Zip Phone / Fax Number
Email
2026-2027 Food Service Milk Supply
Bid Proposal, Page 9

BIDDER CERTIFICATION FORM
1. Debarment and Suspension - In submitting this bid proposal, we hereby certify that we have
not been suspended or in any way excluded from Federal procurement actions by any Federal
Agency. We fully understand that if information contrary to this certification subsequently
becomes available, such evidence may be grounds for non-award or nullification of a bid
contract.
2. Anti-Collusion - In submitting this bid proposal, we hereby certify this proposal was developed
and prepared without any collusion with any competing bidder or District employee. The
content of this proposal has not been disclosed to any competing or potentially competing
bidder prior to the proposal due date and time. Furthermore, no action to persuade any person,
partnership or corporation to submit or withhold a bid has been made.
3. Anti-Lobbying - In submitting this bid proposal, we hereby certify that to the best of our
knowledge and belief, no appropriated Federal funds have been paid or will be paid by or on
behalf of person associated with this proposal to any person for influencing or attempting to
influence and officer or employee of any agency, a member of Congress, an office or employee
of Congress or an employee of a member of Congress in connection with the awarding of any
Federal contract, the making of any Federal grant, the making of any Federal loan, the entering
into of any cooperative agreement and the extension, continuation, renewal, amendment or
modification of any Federal contract, grant, loan or cooperative agreement.
4. National Sexual Offender Registry - In submitting this bid proposal, you certify to the District
that your company will prohibit any persons in your employ who are registered or required to
register under the Idaho Sex Offender Registration Act from participation in company business
with the District if such participation would require them to be present on school property. You
certify further that you have cross checked such employees against the National Sex Offender
Registry found at the following web link: http://www.nsopr.gov/
Signed: Date:
Name & Title: Phone:
Company:
Address:
City/State:
2026-2027 Food Service Milk Supply
Bid Proposal, Page 10