REQUEST FOR PROPOSAL FOR THE PROVISION OF CLOTHING BINS

Agency:	New Providence borough
State:	New Jersey
Type of Government:	State & Local
NAICS Category:	541618 - Other Management Consulting Services
Posted Date:	Feb 12, 2026
Due Date:	Mar 10, 2026
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BOROUGH OF NEW PROVIDENCE

REQUEST FOR PROPOSAL

FOR THE PROVISION OF

CLOTHING BINS

ISSUE DATE: February 11, 2026

SUBMISSION DEADLINE: March 10, 2026

ADDRESS ALL PROPOSALS TO:

OFFICE OF THE BOROUGH CLERK

Municipal Building

360 Elkwood Avenue

NEW PROVIDENCE, NEW JERSEY 07974

GENERAL INFORMATION & SUMMARY

ORGANIZATION REQUESTING QUALIFICATIONS

BOROUGH OF NEW PROVIDENCE

360 ELKWOOD AVENUE

NEW PROVIDENCE, NEW JERSEY 07974

CONTACT PERSON

BERNADETTE CUCCARO ADMINISTRATOR

908-665-1400

PURPOSE OF REQUEST

The BOROUGH OF NEW PROVIDENCE (the "BOROUGH") is soliciting Proposals

from interested persons and/or firms for the provision of Two (2) Clothing collection bins for the

benefit of the New Providence Municipal Alliance from the time period April 1, 2026 to March

31, 2029, as more particularly described herein. Through a Request for Proposal process

described herein, persons and/or firms interested in assisting the BOROUGH with the provision

of such services must prepare and submit a Proposal in accordance with the procedure and

schedule in this RFP. The BOROUGH will review Proposals only from those persons and/or

firms that submit a Proposal which includes all the information required to be included as

described herein, as determined in the sole and absolute discretion of the BOROUGH. The

BOROUGH intends to qualify persons and/or firms that (a) possess the professional, financial

and administrative capabilities to provide the proposed services, and (b) will agree to work under

the compensation terms and conditions determined by the BOROUGH to provide the greatest

benefit to the taxpayers of New Providence. The services of successful Respondents may be

procured as soon as April 1, 2026.

DEFINED TERMS

The following definitions shall apply to and are used in this Request for Qualifications:

"BOROUGH" - refers to the BOROUGH OF NEW PROVIDENCE.

"Proposal" - refers to the complete responses to this RFP submitted by the Respondents.

"Qualified Respondent" - refers to a Respondent who (in the sole and absolute discretion of

the BOROUGH) has satisfied the qualification criteria set forth in this RFP.

"RFP" - refers to this Request for Proposals, including any amendments thereof or

supplements thereto.

"Respondent" or "Respondents" - refers to the interested persons and/or firm(s) that submit a

Proposal.

CONTRACT FORM

If selected, a respondent shall be required to execute the BOROUGH's form contract,

which includes, among other things, indemnification, insurance, termination and licensing

provisions. A complete copy of a draft BOROUGH form contract is available upon request.

It is also agreed and understood that the acceptance of the final payment by a vendor shall

be considered a release in full of all claims against the BOROUGH arising out of, or by reason

of, the work done and materials furnished under the contract.

REQUIREMENTS OF THE PROPOSALS

Clothing Collection Bins

1. BOROUGH OF NEW PROVIDENCE FACTS AND FIGURES – The BOROUGH

OF NEW PROVIDENCE is a legal, governmental entity. The BOROUGH was incorporated in

1899 and operates under N.J.S.A 40A:60-1, et seq., the borough form of government. The

BOROUGH is governed by a mayor and borough council. The Borough Council sets policy,

adopts the operating and capital budgets for the BOROUGH, enacts ordinances and sets the

direction of how the BOROUGH OF NEW PROVIDENCE will provide government services.

The Mayor is elected and is the chief executive. The Borough Administrator carries out the

policies adopted by the Mayor and Borough Council.

The BOROUGH's population is approximately 13,650 and it consists of approximately

4 square miles of area. The BOROUGH provides a full range of municipal services.

The BOROUGH's operating budget is approximately $27 million.

2. NATURE/ SCOPE OF SERVICES – The BOROUGH hereby solicits Proposals from

Respondents that have expertise in providing Clothing Collection Bins. The specifics of the

program are set forth as follows:

The Borough is seeking proposals from organizations to provide two (2) Clothing Collection

Bins, to be located on the property of the New Providence Rescue Squad. In exchange for the

Clothing Collection Bin placement, the respondent will provide a royalty payment to benefit the

New Providence Municipal Alliance. The New Providence Municipal Alliance serves as an

advisory committee to the New Providence Borough Council.

The proposal shall include the royalty payment made to the New Providence Municipal Alliance

for the deployment of said clothing bins. The monthly royalty per month shall be provided.

Payments are to be made on a quarterly basis at least fifteen days in advance of the quarter.

1. All bins must comply with Borough Ordinance 2013-12 regulating clothing bins, attached

hereto for reference.

2. Bins must be maintained in clean condition and the area around the bins must be

monitored regularly by the respondent to assure that excess material des not accumulate.

3. Failure to maintain a neat and clean areas, including responding immediately to concerns

about excess material may result in termination of this agreement.

4. Upon termination of the agreement, bins to be removed within 30 days.

5. Determination of bin placement will be as directed by the Borough Administrator of New

Providence in consultation with the leadership of the New Providence Municipal

Alliance.

6. The New Providence Municipal Alliance logo may be placed on the bins at the expense

of the provider.

7. The successful respondent must provide a hold harmless agreement indemnifying the

Borough of New Providence, its officer and assigns.

8. Annual proof of insurance shall be provided as.

3. SUBMISSION REQUIREMENTS – Respondents must demonstrate satisfactory

experience in providing the program which the proposal seeks. Respondents should submit a

Proposal that contains the following:

A. The name of the Respondent, the principal place of business and, if different, the

place where the services will be provided;

B. A description of Respondent's overall experience in providing the type of services

sought in the RFP. At a minimum, the following information on past experience

should be included as appropriate to the RFP: (i) description and scope of work by

Respondent; (ii) explanation of perceived relevance of the experience to the RFP;

and (iii) the education, qualifications, experience, and training of all persons who

would be assigned to provide services along with their names and titles;

C. A narrative statement of the Respondent's understanding of the BOROUGH's

needs and goals;

D. A listing of all other engagements where services of the types being proposed

were provided in the past five (5) years. Contact information for the recipients of

the similar services must be provided. The BOROUGH may obtain references

from any of the parties listed;

E. A listing of all immediate relatives of the officers, directors or managing agents of

Respondent who are BOROUGH employees or elected officials of the

BOROUGH. For purposes of the above, "immediate relative" means a spouse,

parent, stepparent, brother, sister, child, stepchild, direct-line aunt or uncle,

grandparent, grandchild, and in-laws;

An Affirmative Action Statement (sample language attached);

A completed Non-Collusion Affidavit (copy of form attached);

A completed Owner Disclosure Information form (copy of form attached);

A completed Disclosure Statement (copy of form attached);

A statement that the Respondent will comply with the General Terms and Conditions

required by the BOROUGH and enter into the BOROUGH's standard Contract;

A copy of the Respondent's Business Registration Certification.

4. FINANCIAL PROPOSAL – Respondents should submit a financial proposal that

responds to the services requested in the RFP and includes the form as indicated herein.

Quarterly royalty payment for two (2) bins to be paid to the

New Providence Municipal Alliance in advance of each quarter.

2026

2027

2028

5. EVALUATION – The BOROUGH has structured a procurement process that seeks to

obtain the desired results described herein, while establishing a competitive process to assure that

each person and/or firm is provided an equal opportunity to submit a Proposal in response to the

RFP. The BOROUGH will select the most advantageous proposal(s), if any and as determined

in its sole and absolute discretion, based on all of the evaluation factors set forth at the end of this

RFP.

Proposals will be reviewed and evaluated by the BOROUGH and its legal and/or financial

advisors (collectively, the "Review Team"). The Proposals will be reviewed to determine if the

Respondent has met the minimum professional, administrative and financial areas and other

requirements described in this RFP. Each Respondent must satisfy the objectives and

requirements detailed in this RFP. The successful Respondent shall be determined by an

evaluation of the total content of the Proposal submitted. Under no circumstances will a member

of the Review Team review responses to an RFP for an appointment that he/she or his/her firm

submitted a response. Based upon the totality of the information contained in the Proposal,

including, without limitation, information about the reputation and experience of each

Respondent, the BOROUGH will (in its sole and absolute discretion) determine which

Respondents are qualified from a professional, administrative and financial perspective. Each

Respondent that meets the requirements of the RFP (determined in the sole and absolute

discretion of the BOROUGH) will be designated as a Qualified Respondent and may then be

given an opportunity to provide services to the BOROUGH.

The RFP process commences with the issuance of this RFP. It is anticipated that certain

Qualified Respondents will be selected to begin providing services to the BOROUGH as soon as

April 1, 2026. There can be no assurance, however, that any Qualified Respondent will be

selected.

All communications concerning this RFP or the RFP process shall be directed, in writing,

to the BOROUGH's designated contact person:

Denise Brinkofski, Clerk

BOROUGH OF NEW PROVIDENCE

360 Elkwood Avenue,

New Providence, New Jersey 07974

This page summarizes the opportunity, including an overview and a preview of the attached documents.

REQUEST FOR PROPOSAL FOR THE PROVISION OF CLOTHING BINS

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See Also

Bid Title:	REQUEST FOR PROPOSAL FOR THE PROVISION OF CLOTHING BINS
Category:	Request for Proposal
Status:	Open