Request for Proposal for Municipal Advisor Services
| Agency: | Town of Lexington |
|---|---|
| State: | South Carolina |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Nov 10, 2025 |
| Due Date: | Dec 3, 2025 |
| Solicitation No: | 26-06 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
| Bid Number: |
26-06
|
| Bid Title: |
Request for Proposal for Municipal Advisor Services
|
| Category: | Finance |
| Status: | Open |
|
Attachment Preview
REQUEST FOR PROPOSALS FOR
MUNICIPAL ADVISOR SERVICES
RFP 26-06
111 Maiden Lane, PO Box397
Lexington, SC 29071
October 6, 2025
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REQUEST FOR PROPOSALS FOR MUNICIPAL ADVISOR SERVICES
TABLE OF CONTENTS
I. INTRODUCTIONS
2
II. BACKGROUND
2
III. INSTRUCTIONS TO PROPOSERS
3
IV. PROJECT OVERVIEW
3
V. SCOPE OF WORK
4
VI. QUALIFICATIONS
4
VII. INSURANCE REQUIREMENTS
4
VIII. PROPOSAL SUBMITTALS
4
IX. EVALUATION CRITERIA
7
X. FINALIST INTERVIEWS
7
XI. AWARD AND AGREEMENT
7
XII. CALENDAR
8
XIII. SIGNATURE PAGE
9
Request For Proposal (RFP) – Municipal Advisor
TOWN OF LEXINGTON, SOUTH CAROLINA
RFP 26-06
The Town of Lexington, South Carolina, will be receiving sealed proposals at Town Hall, 111 Maiden Lane, Lexington,
South Carolina, up to 2:00 P.M. EST, on Tuesday, December 3, 2025 for Municipal Advisory Services related to debt
financing on an as-needed basis for the Town of Lexington.
• All proposals should be sent to:
Finance Department ATTN: Laurie Starnes
Town of Lexington
111 Maiden Lane
PO Box 397
Lexington, SC 29071
• All proposals should be in a sealed envelope and clearly marked in the upper left hand corner “RFP 26-06 –
Municipal Advisory Services”.
• All proposals must be received by 2:00 pm EST on Tuesday December 3, 2025. An original and three copies of the
proposal must be presented. No faxed, e-mailed, or telephone proposals will be accepted.
• Proposals should be prepared simply and economically, providing a straight forward, concise description of the
provider’s capability to satisfy the requirements of the request. Special bindings, colored displays and promotional
materials are not desired. Emphasis should be on completeness and clarity of content.
All questions regarding this proposal must be in writing and should go to Kathy Pharr, Finance Director, at
kpharr@lexsc.gov. Questions are due no later than 9:00 A.M, Tuesday, November 18, 2025. Y o u m a y call Kathy
Pharr at 803-951-4657 to verify receipt of your questions.
BACKGROUND
The Town of Lexington (the Town) is located in the central part of the State of South Carolina approximately twelve miles
from Columbia, the State Capital. The Town was incorporated in 1861 and currently has a population of approximately
23,560. The Town operates under the Council/Town Administrator form of government and is governed by an elected
mayor and six council members. The Town Council serves as the policymaking body and legislative authority and the
Town Administrator is responsible for daily operations of the Town, including compliance with ordinances and regulations
and personnel management.
The Town provides a full range of services with 206 employees. The Town operates a water and wastewater enterprise
system. Water is purchased from the City of West Columbia and wastewater is treated by the City of Cayce. The Town
has one blended component unit, the Saxe Gotha-Lexington Public Facilities Corporation (the Corporation). The
Corporation is governed by a board comprised of the Town’s elected Council. The Corporation has been organized
exclusively for charitable purposes, specifically to promote essential governmental endeavors and functions, primarily the
construction of one or more projects, including, without limitation, the construction of public facilities for the Town and all
required site work (or any part thereof) and to finance the cost of such construction on behalf of the Town.
The Town’s fiscal year is July 1 through June 30. The Town’s Annual Comprehensive Financial Report and Annual Budget
document can be viewed at https://www.lexsc.gov/527/Financial-Publications.
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INSTRUCTIONS TO PROPOSERS:
Three (3) paper proposals are requested. All information submitted in response to this request for proposal (RFP) is public
after the Notice of Award has been issued. The proposer should not include as part of their response to the RFP any
information which the proposer believes to be a trade secret or other privileged or confidential data. Any confidential
information should be identified as such. Statements that the entire proposal is confidential will not be honored.
In submitting a proposal, the vendor agrees that acceptance of any or all proposals by the Town within a reasonable time or
period constitutes a contract.
No work shall commence nor shall any invoices be paid until the contractor provides the requested proof of insurance as
outlined in the “Insurance Requirements for Contractors” and until such proof is accepted by the Town of Lexington.
Additionally, the contractor will provide an endorsement naming the Town of Lexington as an additional insured to their
policy. If you have any questions concerning the insurance requirements, please contact Laraine Wieder, Assistant Finance
Director, at (803) 951-4632 at least one week before the proposal due date. Payment for work performed or goods sold to
the Town of Lexington can be expected within 30 days after receipt of the invoice and satisfactory acceptance from the
department receiving the service or goods.
All contractors working within the Town Limits must comply with Business License requirements of the Town of
Lexington. Any questions regarding Business License requirements should be directed to Sonya Lee, Business License
Coordinator at (803)951-4631.
The Town of Lexington reserves the right to reject any and or all proposals, to further negotiate with successful proposer, to
waive informalities and minor irregularities in proposals received, and to accept any portion of the proposal if deemed to be
in the best interest of the Town of Lexington to do so. The total cost of proposal preparation and submission shall be borne
by the proposer.
No telephone, e-mail or facsimile proposals will be accepted.
Proposals must be clearly identified on the front of the envelope in the upper left-hand corner “RFP 26-06 – Municipal
Advisor Services”. Responsibility for timely submittal and routing of proposals, prior to recording, lies solely with the
proposer. Proposals received after the closing time specified will not be considered.
Town of Lexington strongly encourages the use of small and minority firms, women's business enterprises, and labor surplus
area firm services. In accordance with Federal and State laws, Town of Lexington does not discriminate.
The Contractor certifies that by signing the contract, neither the contractor nor subcontractors, the organization nor its
principals are suspended or debarred or otherwise excluded from procurement by the Federal government and do not appear
on the Excluded Parties List System (EPLS) maintained by the General Services Administration (GSA).
Proposals must be furnished exclusive of any Federal, State, or Local taxes.
PROJECT OVERVIEW:
This document constitutes a Request for Proposals from qualified organizations capable of providing as-needed municipal
advisor services for the Town of Lexington issued debt. The selected vendor will assist the Town in determining the best
type and structure of financing for the specified capital project(s), coordinating with other finance professionals, planning
the debt sale, and successfully closing the transaction(s). The Town also issues debt for the Saxe Gotha-Lexington Public
Facilities Corporation (the Corporation).
The contract will be an “indefinite quantities” contract for Professional Services (Consulting). The number of debt
instruments that may be issued under the agreement will vary from year to year depending on the number of projects for which
the Town issues debt. Municipal Advisor Services are payable from debt proceeds unless otherwise specified.
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There is a possibility that there will be no debt issued in a given year. However, the Municipal Advisor may still be asked
to provide preliminary project advice, general market advice or other related advice during these years.
The awarded vendor will be prohibited from engaging in activates on behalf of the Town that produces a direct or indirect
financial gain for the Municipal Advisor, other than the agreed upon compensation, without the Town’s consent.
SCOPE OF WORK:
The awarded vendor will be responsible to provide professional services as specified below:
1. To coordinate and participate in all aspects of the debt issuance process, which may typically include any or all of the
following:
a. Creating and maintaining a debt issuance schedule
b. Analyzing financing alternatives and creating cash flow projections
c. Making recommendations regarding debt timing, structure, pricing, and conditions
d. Performing or verifying calculations relating to bond sizing, yield and savings
e. Providing advice on sales options for debt, including private bank placements, negotiated sales, and competitive
sales
f. Coordinating/creating the financing team for each debt issuance
g. Document preparation or review
h. Reviewing all aspects of negotiated pricings, or monitoring performance of underwriting teams
i. Execution and delivery of bonds
j. Post-issuance analysis
k. Other tasks necessary to complete the borrowing process
2. Prepare financial management plans to create a strategy to fund long-term capital priorities.
3. Assist the Town in preparing for meetings with rating agencies, credit enhancement providers, and other related
parties.
4. Advise the Town on matters concerning disclosure requirements and IRS and SEC compliance for debt issued by local
governments.
5. Advise the Town on ballot issues for debt.
6. Provide advice to the Town regarding its debt policy and any debt planning initiatives.
7. Advise the Town of current bond market conditions, forthcoming bond issues and other general information and
economic data as needed.
8. Assist in the analysis and negotiation of economic development opportunities.
9. Provide a variety of other municipal advisory services not specifically noted above on an as-needed basis.
10. Attend meetings with the Town and others, as necessary, to perform the above tasks.
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This page summarizes the opportunity, including an overview and a preview of the attached documents.
* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.
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