REQUEST FOR PROPOSAL FOR: Cafeteria Safety Shoes RFP #: 2600015

REQUEST FOR PROPOSAL FOR: Cafeteria Safety Shoes RFP #: 2600015

WINSTON SALEM/FORSYTH COUNTY SCHOOLS
Procurement Services Department
WINSTON SALEM, NC 27105
(336) 748-4005
DATE ISSUED: August 26, 2025

DEADLINE FOR SUBMTTING QUESTIONS:
DATE: September 4, 2025, BY 2:00 P.M.

BIDS WILL BE RECEIVED: Tuesday September 23 @ 2:00 P.M.

SEALED bids shall be mailed to:
WS/FCS Financial Services
ATTN: John Mann Jr, CLPGO
DIRECTOR PROCUREMENT SERVICES
475 Corporate Square Drive
Winston Salem, NC 27105
3367484005 or by email at jwmann@wsfcs.k12.nc.us

FULL PROPOSAL DESCRIPTION

1.1 Scope of Project.

WS/FCS Child Nutrition intends to enter into an agreement with a Contractor who would be designated as the primary vendor for safety shoe purchases.

Purpose:

The purpose of this document is to provide interested parties with information to enable them to prepare and submit a proposal for a prime vendor safety shoe program. As this is a proposal and NOT a bid, the only information available at opening will be the names of the responding vendors.

WS/FCS Child Nutrition includes approximately 74 cafeterias with approximately 550 permanent employees. Characteristics of winning bid should include (but not be limited to):

• Broad selection of safety shoes with excellent slip resistance as rated by independent laboratories and made of a sturdy material for a foodservice work environment.
• Only black shoes are acceptable.
• Broad selection of slip resistant shoes at affordable prices to employees.
• Location in Forsyth County where employees may purchase compliant shoes throughout the calendar year. (preferred but not required)
• Capacity to collect orders and ship directly to employees at home address or central office address.
• A variety of options for employees to order directly from vendor, including on-line, via toll free phone, via fax or U.S. Mail.
• Warranty against defects
• Satisfaction Guarantee for fitness and comfort
• Safety posters highlighting slips and falls for all kitchens
• Vendor label or tag displayed on all available shoes.
• Administrative support staff to implement coupon/voucher program for employees
• Ability to comprise one invoice on the 30th day of each month. Employee’s names and/or voucher number are to be itemized on the invoice or vouchers attached to invoice.
• Ability to take direct payment from employees for any amount more than shoe allowance and for any additional purchases.

1.3 Proposal Due Date

The due date of this bid is Tuesday September 23, 2025, by 2:00 pm. An original and two (2) copies shall be provided.

1.4 Instructions to Vendors

The department responsible for this bid is WS/FCS financial Services, 475 Corporate Square Drive, Winston Salem, 27105. The WS/FCS contact will be John Mann Jr, director of Procurement Services; email: jwmann@wsfcs.k12.nc.us.

Questions can be sent electronically to jwmann@wsfcs.k12.nc.us .The deadline for submitting questions is Thursday September 4, 2025 by 2:00 p.m. There will be no response to questions submitted after this date. All questions and answers will be published and provided to all vendors as soon as possible.

Submission: The submission of a response shall be prima facie evidence that the vendor has full knowledge of the scope, nature, quality of work to be performed, the detailed requirements of the project, and the conditions under which the work is to be performed.

Faxed/emailed proposals ARE NOT acceptable. All bids must be submitted by the date and time of public opening (see above). Bids must be submitted to the forms provided in a sealed envelope clearly marked (typed or blocking lettering only) with the vendor's name, return address, Cafeteria Shoes and the opening date and time. An original and two (2) copies of the bid shall be provided.

Bids must be addressed to: Winston Salem/Forsyth County Schools, Attn: John Mann, Director of Procurement Services located at 475 Corporate Square Drive, Winston Salem, NC 27105. Include bid number on outside mail packaging.

Bids not submitted in the format as instructed by this bid may not be accepted. Addendums to this bid, once filed, may be submitted in a sealed envelope only and must be properly identified, prior to the opening hour